Windsor Public Library Board Meeting Minutes November 20, 2014

Windsor Public Library Board

Thursday, November 20, 2014

5:00 p.m.

Central Library Board Room

Present:Peter Frise(Chair), Councillor Jo-Anne Gignac, Dan Lee, Howard Pawley, Margaret Payne, Councillor Irek Kusmierczyk (arrival 5:10)

Staff:Kitty Pope (CEO), Chris Woodrow (Director Strategic Planning, Development & Marketing), Anne Rutherford (note taker)

Guests:Valerie Critchley, City Clerk, City of Windsor

Regrets:None

  1. Call to Order: P. Frise called the meeting to order at 5:05 p.m. Welcome to K. Pope, WPL’s new CEO.
  1. Approval of agenda:

49.14 / Moved: / J. Gignac / Seconded: / D. Lee
That the agenda be approved as presented. CARRIED
  1. Declarationof Pecuniary Interest:None
  1. In-Camera – P. Frise asked this agenda item be put off until CouncillorI. Kusmiercyzk arrived. Agreed.
  1. Presentations:

P. Frise introduced K. Pope to the Board and expressed how pleased he was that she had accepted the position with WPL. He also thanked C. Woodrow for the excellent job he had done in the past two and a half years as Acting CEO.

K. Pope introduced herself to the Board, staff and members of the public. K. Pope expressed how pleased she was to be backhome in Windsor and is looking forward to turning the page in Windsor’s library system.

  1. Communications:
  1. Correspondence – K. Pope

Thank you card from Our West End and a thank you email from an out of town customer who received excellent reference services from Mae Whaley, public service librarian.

The Board Chair asked that the CEO follow up with a note of thanks to the staff member.

  1. Minutes: Approval of the minutes of October 21, 2014 Board meeting

50.14 / Moved: / J. Gignac / Seconded: / D. Lee
To approve the minutes of the October 21, 2014 Board meeting as presentedCARRIED
  1. Business Arising: None
  1. Report & Questions to the Chair and/or CEO

K. Pope reviewed her report to the Board. She reviewed the dashboard model for her report thatwill give greater meaning and clarity to the Board, easily identifying ideas that are working well or issues that are in need of attention. The Board agreed.

51.14 / Moved: / D. Lee / Seconded: / M. Payne
To approve the move CEO’s Report of November 20CARRIED
  1. New Business
  1. Governance Model – V. Critchley thanked the Board for changing the time of the Board meeting to accommodate other City matters. She advised that with the arrival of the new CEO they would be meeting to get up to speed on the “Mississauga model” that has been adopted. The City and WPL will be using the same general policies and identifying those that are library specific for operations. The draft service agreement between the City and WPL will be sent to Board members prior to the next Board meeting for their perusal.

The Chair thanked V. Critchley for attending and she left the meeting at 5:15 p.m.

  1. Circulation Statistics

Board members identified that although print statistics were down, E-resources were up. K. Pope will be analyzing the statistics and their presentationfor the Board.

  1. Financial Review for end of September 30, 2014.

C. Woodrow reviewed the September financials by identifying the variance analysis done by L. Turcotte. There are no new variables in the financials.

52.14 / Moved: / H. Pawley / Seconded: / D. Lee
To receive the financial reports ending September 30, 2014 as presented.CARRIED
  1. WPL 3rd quarter restricted and investments.

53.14 / Moved: / M. Payne / Seconded: / H. Pawley
To receive the 3rd quarter restricted and investment reports as presented.CARRIED
  1. OLA Super Conference

The Chair recommended that if anyone wished to attend the OLA Super Conference January 28-31 in Toronto. Please contact the CEO before December 10.

  1. WPL Bylaws and Policy Review Process:

K. Pope will be recommending a new set of Foundation Policies to the WPL Board in January.

  1. Review of Board Reimbursements: none

12. Next Meeting: December 9, 2014

The Chair asks that the meeting be moved in-camera at 5:26 p.m.

54.14 / Moved: / J. Gignac / Seconded: / H. Pawley
To move the Board meeting in camera at 5:26 p.m.CARRIED
55.14 / Moved: / I. Kusmiercyzk / Seconded: / D. Lee
To move the in-camera session back to open session at 5:52 p.m.CARRIED

13 Adjournment:

56.14 / Moved: / I. Kusmiercyzk / Seconded: / D. Lee
To move adjournment of the meeting at 5:55 p.m.CARRIED

Approved:

Chair

Secretary-Treasurer

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