“EXCELLENCE AND ENJOYMENT”
Finance & General Purposes Committee Meeting (ref F/081021)
Minutes of Meeting
Held at 6.00pm, 21stOctober2008
At Willow Brook Primary School
1Members Present / Declaration of Interest
1.1Present: Ian Jenkinson (Head)Neil Rabbitts (Neil JR)Simon Harris (SJ)Stewart Pattinson (SP)Cheryl Anderson (CA)Nigel Featherstone (Clerk)
Amanda Brown (non-voting member)
1.2Apologies:Neil Radford (NPR)Ernest Wright (Chair)
1.3In the absence of the Ernest Wright, the committee Chair was taken by Nigel Featherstone. Amanda Brown was welcomed by the Chair to the meeting in her role as Office Manager with specific responsibilities for the management of school finances.
1.4Members present confirmed that they had no notifiable interests in any of the business to be considered.
2Minutes of Previous Meetings
2.1Minutes of the meetings held on 23 April 2008were approved.
3Matters Arising/Outstanding Actions
3.2Decision planner tasks & Outstanding Actions list to be updated by the clerk (Standing Item).Clerk
3.3Update process as part of website reinvigoration. OngoingNJR/NF
3.4F/061018/10.1 - Financial training for FMSIS. NF & NPR to attend training offered by Notts CC Finance team Completed
3.5F/071017/4.4–PAT Testing to be reviewed by SP as part of H&S inspection Completed
3.6Best Value Statement. Head to progress & present to next Full Governors Meeting Completed
11.1A quote for upgrading of staff toilets is required. Completed
11.2A quote for replacement 5 laptops is required. CA
4F&GP Decision Planner Tasks
4.1 Item 3.10 – No petty cash at present.
4.2Item 3.11 – Annual auditing of school accounts Completed
5Review list of Policies
5.1No Policies were due for review.
6Health and Safety
6.1SP’s Health & Safety report was tabled. Specific reference was made to the support and cooperation provided by the Head Teacher and the Site Manager during the inspection visit which was undertaken on 25th June 2008.
7Items from School Improvement Plan and Other Committees
7.1There were no items for discussion.
8Budget Monitoring
8.1The Governors’ Financial Summary report (Period 6 – month ended September 2008) was tabled and discussed. See separate documentation.
8.2For transparency of cost reporting separate (Notts CC produced) General Ledger reports of the above-mentioned Financial Summary were handed to NF record keeping.
8.3To offset likely expenditure through the second half year, it was agreed that an additional £4000 budget allocation be set aside for the supply teacher’s code for training. Head
8.4It was agreed that the claim up to the value of £17,194 for Developed volved Formula Capital should be made on behalf of the school. This funding will be allocated to the list of projects presented at the meeting and it was agreed that the lowest priced quotation for the refurbishment of the staff toilets should be accepted. Head
8.5The Head was encouraged to develop, in consultation with his staff, a prioritised ‘wish list’ of capital projects for future consideration at this meeting. Head
8.5Schools Financial Benchmarking reports, produced by Mrs Brown were submitted but not discussed. Item for next meeting. Clerk.
9Training Requirements for Governor FGP Roles
9.1The following training had been carried out since the last meeting:
9.1.1FMSIS Advice & Guidance for Governors on 3 July 2008 attended by NPR and NF
9.1.2An Introduction to School Finance – on 9 July attended by the Head, Mrs Brown, NPR & NF.
This event was hosted by Keyworth Primary School, delivered by Notts CC Finance team.
9.1.3Governors’ Health & Safety at West Bridgford attended by SP.
9.2Training on use of the new School website was identified as a requirement. NJR
10Items for review on next Governor Visit
10.1None identified.
11AOB
11.1None
12Confidentiality
12.1It was agreed that none of the business of the meeting needed to be regarded as confidential.
13Date of Next Meeting
13.1Thursday, 15th January 2009 at 6.00pm.
Willow Brook Primary SchoolPage 1 of 2Finance & General Purposes Committee
Minutes of Committee Meetings21st October 2008