WILBERFORCE CHAMBERS

JOB DESCRIPTION

  1. JOB TITLEJunior Administrator

SALARYTo be confirmed

HOURS9.00am to 6.00pm, Monday to Friday

LOCATIONLincoln’s Inn (currently 7, 8, 9, 16, 14 and

5 New Square and 14 Old buildings)

REPORTING TO Fees and Administration Manager

  1. JOB OVERVIEW

To provide at all times a professional and efficient serviceto chambers,both generally and in providing direct support to the Fees and Administration Manager in respect of the on-going management of chambers’ facilities and related office services.

To ensure that chambers remains at all times compliant with the Bar Council’s Code of Conduct.

3. KEY RESULT AREAS

A –Providing support to the Fees and Administration Manager in the on-going management of Chambers’ Facilities

  1. Facilities: providing first line support in respect of theon-going management of Chambers’ facilities – e.g. regular checking and replacementof light bulbs in common parts, staff areas and barrister rooms; re-organising conference/function rooms as and when necessary; reporting facilities problems (e.g. electrical and plumbing) to Lincoln’s Inn contractors and ensuring their timely resolution. Assisting as and when required in room moves for individual barristers;
  2. Stationery/copiers:undertaking daily stationery checks and ensuring sufficient stocks of stationery are maintained at all times, both generally and across all of the various stationery points in chambers.Undertaking a daily check of all photocopiers to ensure adequate paper stocks and overseeing the provision of sufficient toner cartridges for all of chambers’ printers and copiers;
  3. Copiers: dealing with any reported issues in respect of chambers’ main copiers and either resolving the issue or ensuring that the necessary assistance is requested from the relevant support company;
  4. Water Coolers: undertaking daily checks of chambers’ water coolers in order to ensure timely replenishment of water bottles;
  5. Security:ensuring on a daily basis that chambers’ security systempolicy is strictly adhered to, including responsibilityfor undertaking the evening “lock-up” of chambers and ensuring the door entry system is functioning correctly and properly maintained;
  6. Library:organising prompt collection of library books from individual barristers rooms each day and returning them to the library points;
  7. Health and Safety: day-to-day assistance inensuring chambers complies with current legislation. (e.g. assisting with risk assessments and fire safety checks as required);
  8. Finance/Fees -providing general administrative support as and when required to byFees and Administration Manager and Fees Clerk.
  9. Any other ad hoc duties as required by the Executive Director and Fees and Administration Manager.

B – Providing administrative support to the clerks’ room

  1. Photocopying and other general administrative duties as and when required by barristers or senior staff;
  2. Undertaking the regular post/correspondence “runs” from the main clerks’ room to our other annexes;
  3. Providing the necessary support to barristers for their appearances in
    Court (if required);
  4. Any other ad hoc duties as may be required, such as making refreshment for conferences/meetings, setting up rooms in preparation for conferences/meetings and clearing up rooms once conferences/meetings have taken place;
  5. Monitoring instructions/papers that are placed outside individual barrister rooms and collecting for junior clerks to return to Instructing Solicitors so as to ensure that the common parts of chambers are kept clear and presentable at all times.

C - Other duties

  1. Marketing - chambers seeks to promote itself actively with clients and potential clients. These activities may take place outside of normal office hours. The Junior Administrator may therefore be expected to provide support (e.g. greeting guests etc.) on a small number of occasions during the year.
  2. Cover for other duties - recognising that this is a small team, the Junior Administrator may be asked to cover for otherstaff in the event of holidays, sickness, absence or pressure of work; the priorities to be agreed with the Executive Director and Fees and Administration Manager.
  3. Other general duties at No 8 New Square – these include:
  • Ensuring the reception area is kept clear of any incoming instructions/papers and stationery supplies;
  • Ensuring any deliveries in the reception cupboard are removed and distributed on arrival.
  1. Other general duties at No.16 New Square - these include (but are not limited to):
  • Greeting people who come direct to No.16 and showing solicitors and visitors etc. to barristers’ rooms;
  • Maintaining the tidiness of the reception area throughout the day;
  • Providing a courteous service to casual enquiries including, for example, redirecting people who have come to the wrong address.

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