WHS Athletic Booster Meeting
Thursday February 18, 2010
WHS Room 225
Officers in Attendance:Beth Lippold, Linda Adams, John Carpenter, Joyce Carbonneau, Holly Breton, Brenda Golden, Ellen Lagos, Marion Alberico, Bill Raycraft
Meeting Called to Order by President Beth Lippold at 7:07pm
Michelle Farrell, candidate for School Board, introduced herself to the group and talked about why she thinks she is the ideal candidate
Membership Update- John Carpenter
We are up to 176 members!
John’s membership blast brought in an additional 44 members- press, and 120 letters sent out
Registration on-line, per Beth is flawed- there is a system bug that Beth is working on
Spring registration still going on
Team membership contest winner- Girls Swim team
Board voted for winner and they will be given a pizza party
Beth will make a manual to help coaches and student athletes navigate the website including the registration process
Treasury- Joyce Carbonneau
$7,600 in bank
All bills have been paid
Joyce said we can take credit card payments by taking people’s information and entering into the website later
If we want a terminal, it will cost $300 and then extra fees later on. We would also need a phone line
We agreed to take info and process on website later for now
Joyce also questioned profitability of apparel
Beth said we have a lot of inventory right now and that is why those numbers are skewed
Athletics- Bill Raycraft
Spring coaches all hired-very happy with choices
Pre-season meetings will take place after Feb vacation
He has done a soft push for sign-ups
Softball a little low
Track and Lacrosse are showing strongest numbers so far
Bill will have a push after vaca including in the newsletter
Schedules are done for next two years
Homecoming will be September 17th and 18th
We will be going to Pelham for their homecoming as well- 10/8 and 10/9
Thanksgiving Day Football Game also confirmed!
Some camp dates are in place
Beth will make a separate tab on website for summer clinics
Awards Night
March 9th- Ice Cream Social starts at 6pm in the café
7pm presentations start in Auditorium
Spring Coaches Meeting
3/15
Jagwear- Marion Alberico
Marion will design flyer for papers announcing open hours of school store/to purchase Jagwear
Comedy Night- Heather Edelstein
16 tickets sold so far
Sharon Masse soliciting business donations
Several businesses have already donated- including, but not limited to: Klemm’s, Cobbetts Pond Pizzeria, Walmart, Shabby Chic, Woof Woof, Flex Appeal, Delahunty, Chatterbox Café, Sportzone, Simply Wholesome and Windham Beauty Shop
Holly will continue to do press releases and coordinate food donations for that evening
She will solicit help from Jane Higgins with food drop offs
Sports Recognition Night Details
Expecting 200 athletes with parents
Beth will ask Waterhouse for a few drums of ice cream- we have 5 left from Fall Recognition Night
Beth will also get some toppings and bowls- we are all set with utensils
Plan is to have each team provide two cases of water again
Donna Miller suggested a slideshow
Beth will talk to Scott Lagos for help with a smart board
Varsity Jackets
Kids have been asking for them
Bill getting some pricing samples
Golf Tournament- Linda Adams
No date yet
Beth suggested last week of August
Linda putting together committee
Volunteers thus far include: Donna Miller, Sharon Masse, Pam Begin, Holly Breton
Tournament proceeds will go specifically to our scholarship fund
Corporate Sponsorships
John put together a package
Beth wants to continue his work
Several businesses showing interest
Board needs to decide different levels and what businesses will get for different levels of sponsorship
Jaguar Unveiling
Jaguar will make his first appearance during the Sports Recognition Night
After this, there will be a contest at WHS to name this mascot
There will be a vote box in Advisory
Tryouts to be on the mascot team will happen after the name is chosen
Boosters Scholarship
Committee will determine rules and eligibility
The group will set guidelines/requirements for consideration
Develop form, set deadlines and consideration dates
Lori M will chair this committee.
Others who volunteered as well are Donna Miller and Robin Cino
Booster Funds
Beth and Bill working on deciding how to disperse booster funds
Relay for Life
Group approached Beth again to see if we would like to put together a team
We decided to table this decision until next meeting/after Comedy Night
Bruce Breton- Candidate Running for Selectman
Introduced himself to group
Shared some networking suggestions/ideas for corporate sponsorship
Meeting Adjourned at 8:40pm