WEST KELOWNA MINOR HOCKEY ASSOCIATION

EXECUTIVE MEETING - AGENDA

March14, 2016

1)Call to order:

  1. President starts meeting– 6:15pm start
  2. Secretary takes attendance – absent – Duncan, Scott, Dave
  3. Secretary announces whether a quorum is present

2)Presentation –

  1. 7pm OIC – Bob and Cory– reviewed this year and see what could be done better for next year. Group discussion – topics include - water bottles and open doors, Parents on benches, dropping off siblings. If we can explain these to the teams to discuss at the parents mtg at the beginning of the season to ensure compliance. Also, no jamborees likely next year. Have the Initiation and Novice team meeting at the OIC at the start of next season to help make aware of processes at OIC (welcome letter from OIC). Ensure the schedules depict which teams are on the ice at which time (like RLP/JL). Not proceeding with Club like structure. Staying a two-partner business model so business as usual. Go together to the CWK to request a subsidized ice model to reduce costs.Action: Get ice request in as soon as possible.
  2. 7:30pm – WKMHA Sponsorship policy review - Adam Less, Steering Committee– Discussion around sponsorshipguidelines – see attached.
  3. 8:00pm – WKMHA Coach development model – Cory Cross, Steering CommitteeDiscussion around model guidelines – see attached.

3)Reading and approval of minutes (attachment #1):

  1. Members read minutes of last meeting (Feb 15, 2016).1st - Marnie, 2nd - Nate
  2. Chairperson asks for corrections. Members vote on changes, if not, minutes are approved as read.Approved

4)Matters arising from the minutes:

a)Tournament co-ordinator –jeff (attachment #2)– exec reviewed position details. Revise wording. Compensation – volunteer with a membership stipend. 1st - Crystal, 2nd – Nate. Action: to be sent out to membership asking for a volunteer after Crystal reviews.

b)Rink Dividers – Jeff– discussion resulted in looking into 1 set for one rink for the novice ice.Action: jeff to investigate further into costs and availability.

c)Coach and 50/50 cheque distribution – mail or hand deliver?Action: Crystal to hand deliver.

d)Coach evaluations – jeff to provide update – 222 evals to date. Action: Exec give Dave the ability to see all but the Midget Tier 2 evals.

e)Donation by peewee tier 2 – update?Reverse decision and put money towards practice equipment as directed by the PW T2 team. 1st – Dean, 2nd Ryan.

f)

5)Reports from elected officers (attached & received prior to meeting, no action itemsincluded, action items to be dealt with through new business):

  1. President – Crystal Dixon–BC Hockey AGM meeting, who is attending? Jeff has placed our assoc. on the wait list for 4 rooms.
  2. Past President – Scott Tipton– n/a
  3. 1st Vice President – Duncan Dixon– n/a
  4. 2nd Vice President –Nate Olfert–followed up on delinquent sponsors without success. Will continue to track the $$ down. Jiffy lube’s new owner has told us they will not be honouring the previously agreed upon commitment.Tim Hortons still owing $2,500, no impression that they won’t pay. Marshalls still not responding. Nate suggests tabling the sponsorship policy presented by the SC.
  5. Treasurer – Dean Warner (attached #3 if available)–n/a
  6. Director Hockey Operations & Programs– n/a
  7. Director Hockey Divisions –Marnie Douglas–bantam hubbub - would like to be included in such processes if occurs again.
  8. RIC – Ryan Thiessen–Bantam REC Team #3 – concerns discussed. 2 players have been suspended as members in good standing until further notice.
  9. Head Coach –David Whistle– n/a
  10. Steering Committee – Jeff Watson– n/a

6) New Business:

  1. Jackson Whistle Hockey Camp – Action: put it in the Hockey camp section on website only instead of sending out an email.
  2. Coach Appreciation event – Jeff– Tentatively set for April 11th. Moving exec mtg to the 12th in order to proceed.
  3. WKMHA AGM – Thursday, April 28th, 2016 @ Holiday Inn– positions up – treasurer, D of HO and 1st Vice.Action: Jeff to put it up on the news section of the website.
  4. The First Shift Program from BC Hockey –decided not to proceed with this but to target advertising towards first time players in different medians during the summer – westsideweekly,etc. summer version of c of wk.
  5. Voting via email– DeanTabled.
  6. Steering Committee survey results – discussed with Adam during Adam’s presentation above. Executive would like this type of survey to be completed every year.

7) Next Meeting –April 12, 2016

8) Adjournment - President closes meeting