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MINUTES
WEST VIRGINIA BOARD OF EDUCATION
Stonewall Resort - Pecan Room
940 Resort Drive
Roanoke, West Virginia
April 29-30, 2013
I. Call to Order
Following the welcome, President L. Wade Linger Jr. called the meeting of the West Virginia Board of Education (WVBE) to order at 10:06 a.m. on April 29, 2013, in the Pecan Room at Stonewall Resort, 940 Resort Drive, Roanoke, West Virginia.
The following members were present: President Linger, Vice President Gayle C. Manchin, Secretary Robert W. Dunlevy, Tina H. Combs, Thomas W. Campbell (via teleconference), Michael I. Green, Lloyd G. Jackson II, and William M. White, and ex officio James B. Phares, State Superintendent of Schools. Members absent were ex officios Paul L. Hill, Chancellor, West Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West Virginia Council for Community and Technical College Education.
II. Approval of Agenda
President Linger requested a motion to approve the agenda. Mrs. Manchin moved that the agenda be approved. Mrs. Combs seconded the motion and upon the call for the question the motion was carried unanimously.
III. Setting the Stage
President Linger, provided an overview of the work session. (PowerPoint slides viewed during the work session may be found at Attachment A.)
IV. Highlighting Our Accomplishments
President Linger, assisted by Ms. Peduto (distributed information - spiral bound doc - also need copy of PowerPoint slides), an overview of the Board's accomplishments resulting from the recent legislative session. Discussion ensued regarding the four "non-negotiables" increased student achievement, increased graduation rate, honoring decision making at the local level and supporting educators while also setting high expectations. (Copy appended to Official Minutes, Attachment B.)
V. Moving Forward: Out Work Ahead
Ms. Peduto distributed a document that delineates actions required to address: 1)Governor's letter to the Board; 2) Governor's reform bill; 3) response to legislative mandates; and, 4) response to executive requests. Discussion ensued regarding the work ahead including the efficiency and effectiveness of operations, curriculum and instruction, college and career readiness for success in a chosen field, local control, school district leadership/accountability, personnel practices and parent and community. (Copy appended to Official Minutes, Attachment C.)
VI. Strategic Alignment and Organizational Context of Board’s Charge
Mr. Jackson, assisted by Mr. Dave Mohr (distributed information), West Virginia Legislature House Education Senior Policy Analyst, provided information regarding the strategic alignment and organization context of the Board's charge to provide a thorough and efficient system of schools. (Copy appended to Official Minutes, Attachment D.)
VII. Break
President Linger called for a break for lunch at 11:50 a.m.
VIII. Call to Order
President Linger called the meeting back to order at 1:30 p.m.
IX. Aligning Board's Goals with State and National Educational Goals
Mrs. Manchin (distributed information) provided information regarding the alignment of the Board's goals with national educational goals. Discussion ensued regarding how to best approach the delineation of the Board's goals. It was suggested that the Board develop a vision statement to the effect that the WVBE will prepare all students to be college, career and citizenship ready followed by a listing of goals that change/evolve as results become available. (Copy appended to Official Minutes, Attachment E.)
X. Executive Session to Discuss Performance of
State Superintendent of Schools and Update and
Discussion with Counsel regarding Pending Legal Matters
including Jorea M. Marple v. West Virginia Board of Education
President Linger, as provided in W. Va. Code §6-9A-4 [matters involving attorneyclient privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and §6-9A-4(b)(2)(A) [personnel exception] called for a motion to enter into executive session to discuss the performance of the State Superintendent of Schools and receive and update and discuss counsel pending legal matters including Jorea M. Marple v. West Virginia Board of Education.
Mrs. Manchin moved, in accordance with W. Va. Code §6-9A-4 [matters involving attorneyclient privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and §69A4(b)(2)(A) [personnel exception], that Board move into executive session. Mrs. Combs seconded the motion and upon the call for the question the motion was unanimously carried. The Board entered into executive session at 2:30 p.m.
XI. Return from Executive Session
Dr. White moved that the Board return from executive session. Mr. Dunlevy seconded the motion and upon the call for the question the motion was carried unanimously. The Board returned from executive session at 4:21 p.m. President Linger announced that no decisions were made or action was taken.
XII. Legislative Summary
Explanation of Bills Passed in Addition to Senate Bill 359. Mr. Hank Hager, Counsel to West Virginia Legislature Senate Committee on Education, and Mr. Mohr (distributed information), provided an overview of education bills passed during the recent legislative session. (Copies appended to Official Minutes, Attachment F.)
Explanation of the Budget. Mr. Joe Panetta (distributed information), Assistant State Superintendent, Division of Student Support Services, and Mr. Terry Harless, Division Leader/Chief Financial Officer, WVDE Office of Internal Operations, provided an explanation and overview of the budget. (Copy appended to Official Minutes, Attachment G.)
Board Policy Update. Superintendent Phares (distributed information) provided an update regarding the Board's policies inclusive of executive summaries to guide policy development, Board action required by other legislation and an overview of the WVDE organizational structure. (Copy appended to Official Minutes, Attachment H.)
Leadership Initiatives. Superintendent Phares and Dr. Howard M. O'Cull (distributed information), Executive Director, West Virginia School Board Association, provided information regarding leadership initiatives, partnerships and a leadership capacity delivery model. (Copy appended to Official Minutes, Attachment I.)
Partnership with Governor's Office and Legislature. Ms. Hallie Mason, Director of Public Policy, Office of the Governor, was unable to attend the meeting.
XIII. Overview of Day 2 Board Committee Meetings
Ms. Peduto provided an overview of the April 30 Board Committee meetings.
XIV. Recess to April 30 at 1:00 p.m.
President Linger recessed the meeting to April 30 at 1:00 p.m. in the same location. The meeting was recessed at 6:30 p.m.
XV. Reconvene
President Linger reconvened the April 29, 2013, meeting at 1:00 p.m. in the Pecan Room at Stonewall Resort, 940 Resort Drive, Roanoke, West Virginia.
The following members were present: President Linger, Vice President Gayle C. Manchin, Secretary Robert W. Dunlevy, Tina H. Combs, Thomas W. Campbell, Michael I. Green, Lloyd G. Jackson II, and William M. White, and ex officio James B. Phares, State Superintendent of Schools. Members absent were ex officios Paul L. Hill, Chancellor, West Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West Virginia Council for Community and Technical College Education.
XVI. Committee Summary Reports
President Linger provided a report on the behalf of the College and Career Readiness Committee; Mr. Green provided a report on the behalf of the Technology Committee; Mr. Campbell provided a report on the behalf of the Local and Regional Efficiencies Committee; Mr. Jackson provided a report on the behalf of the Accountability Committee; Mr. Campbell provided a report on the behalf of the Finance Committee; and, Mrs. Manchin provided a report on the behalf of the High Quality Educator Committee.
President Linger (distributed information) initiated discussion regarding the Board's goal, definition of the goal, strategic priorities and strategic action. Mr. Hull provided information regarding the goal and "non-negotiables" documents. Discussion ensued regarding the goal document; an edit of the document will be provided to the Board at its June meeting. Board members are to provide feedback regarding the documents to Ms. Peduto and/or Mr. Hull. (Copies appended to Official Minutes, Attachment J.)
XVII. Evaluation of Work Session
Ms. Peduto distributed a feedback form regarding the work session for completion by participants. (Copy appended to Official Minutes, Attachment K.)
XVIII. Executive Session to Discuss Performance of
State Superintendent of Schools and Update and
Discussion with Counsel regarding Pending Legal Matters
including Jorea M. Marple v. West Virginia Board of Education
President Linger, as provided in W. Va. Code §6-9A-4 [matters involving attorneyclient privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and §6-9A-4(b)(2)(A) [personnel exception] called for a motion to enter into executive session to discuss the performance of the State Superintendent of Schools and receive and update and discuss counsel pending legal matters including Jorea M. Marple v. West Virginia Board of Education.
Mr. Dunlevy moved, in accordance with W. Va. Code §6-9A-4 [matters involving attorneyclient privilege per Peters v. County Commission, 205 W. Va. 481 (1999)] and §69A4(b)(2)(A) [personnel exception], that Board move into executive session. Mrs. Combs seconded the motion and upon the call for the question the motion was unanimously carried. The Board entered into executive session at 1:56 p.m.
XIX. Return from Executive Session
Mrs. Manchin moved that the Board return from executive session. Dr. White seconded the motion and upon the call for the question the motion was carried unanimously. The Board returned from executive session at 2:21 p.m. President Linger announced that no decisions were made or action was taken.
XX. Board Items for Future Consideration
President Linger requested that items mentioned during the meeting be placed on the appropriate agenda. It was requested that the hiring of substitute teachers be investigated by the appropriate Board committee.
XXI. Future Meetings
The WVBE's College and Career Readiness and Technology Committees will meet in joint session at 9:00 a.m. on April 30, 2013, at Stonewall Resort, Roanoke, West Virginia. The WVBE's Local and Regional Efficiencies Committee will meet at 9:00 a.m. on April 30, 2013, at Stonewall Resort, Roanoke, West Virginia. The WVBE's Accountability Committee will meet at 10:45 a.m. on April 30, 2013, at Stonewall Resort, Roanoke, West Virginia. The WVBE's Finance Committee will meet at 10:45 a.m. on April 30, 2013, at Stonewall Resort, Roanoke, West Virginia. The WVBE's High Quality Educator Committee will meet at 10:45 a.m. on April 30, 2013, at Stonewall Resort, Roanoke, West Virginia. The April 29, 2013, meeting of the WVBE will reconvene at 1:00 p.m. on April 30, 2013, at Stonewall Resort, Roanoke, West Virginia. The WVBE Commission on School District Governance and Administration will meet on May 7, 2013, in Charleston, West Virginia. The next regular meeting of the WVBE will be held May 8, 2013, in McDowell County, West Virginia. The meeting will continue on May 9, 2013, in Charleston, West Virginia, if the agenda is not completed on May8, 2013. The WVBE Technology Committee will meet May 9, 2013, in Charleston, West Virginia. The WVBE High Quality Educator Committee will meet May 14, 2013, in Charleston, West Virginia.
XXII. Adjournment
President Linger called for a motion to adjourn. Mr. Dunlevy moved that the meeting be adjourned. Mr. Campbell seconded the motion and upon the call for the question the motion was carried unanimously. The meeting was adjourned at 2:31 p.m.
Minutes approved by the Board on June 13, 2013.
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L. Wade Linger Jr., President
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Robert W. Dunlevy, Secretary
Minutes were recorded by
Virginia M. Harris
Secretary to the Board
WVBEMinutes4/29-30/13