Welcome and Overview Judy Barnes

Event Planner’s Forum

August 7, 2014

Events Website Rena Piper

Facilities Management Kelly Kinnard

Budget and Finance Randy Rikel

Facility Usage Judy Barnes

Room Scheduling Rena Piper

Rebecca Ballard

Sandy Runowski

Delvora King

Communications Cary Delmark

Rachel Ortega

Administration Vanessa Balderrama

Teresa Johnston

Sandra Mitchell

Catering Valerie Vo

UTD Police Cindy Percival

Parking and Transportation Elena Morten

Media Services Ryan Arnold

Other Resources/Services Judy Barnes

Rena Piper

Wrap-Up Judy Barnes

Thank you for participating in today’s dialogue. A short survey will be forwarded to your attention soon.

Please take the time to provide feedback on how we can best collaborate on event planning at UT Dallas.

Contacts and Resources

University Events Website: www.utdallas.edu/events/

· Policies

· Catering

· Cocktail Tables/Staging Requests

· Event Registration Form

· Facilities Management

· Media/Video Services

· Risk Assessment

· Room Reservations

· And more…

Astra:

Chartwells Catering: https://utddining.catertrax.com

Office of Communications: x2155 or www.utdallas.edu/communications/

· Brand Standards: www.utdallas.edu/brand

· Media Relations: x2155 or

· Periodicals: x4405

· Comet Calendar Access: x4995 or

Facilities Management: www.utdallas.edu/facilities/

· AiM – FM Work Order System

o For access: Willie Taylor at x2527 or

o For issues: Andy Aquatero at x2696 or

· Surplus:

· Work Request:

· After Hours

o Energy Management Services, x2147

o UTD Police, x2222

Institutional Equality (Disability Compliance)

· Marco Mendoza: x4412 or

Media Services: x4900 or

Parking Requests:

Procurement Management: www.utdallas.edu/procurement/

· Pete Bond – x2301 or

· Paul Watson – x2307 or

Student Union: x2945 or https://reserve.utdallas.edu/VirtualEMS/

· Director: May Walters

· Assistant Director: Delvora King

· Building Manager: Homer Salazar

· Coordinator: Andy Helgeson

· Coordinator: Sean Collins

· Media Services Tech: Daniel Delgado

· Media Services Tech Alexander Donaghy

Videoconferencing: x4630 or