Dear Colleague:
The Annual Leading Edge in Diagnostic Ultrasound conference will be held May 10-12, 2016 at the Resorts Casino Hotel in Atlantic City, New Jersey. As always, the focus of the “Leading Edge” is to introduce new developments in the dynamic field of diagnostic ultrasound.
This year we have marketing opportunities that will be especially useful for companies that can no longer sponsor events or activities at the conference. See the Sponsorship and Marketing pages for more information. Please let us know if you would like to have exclusive advertising opportunities or sponsorship of an event.
Thank you for your interest in exhibiting at The Leading Edge in Diagnostic Ultrasound. Please return the enclosed Exhibitor Registration Form to secure your exhibit space. Please don’t hesitate to call the education office at 215-955-8533 if you have any questions or would like additional information.
We look forward to seeing you at the Leading Edge in 2016.
Levon Nazarian, MD
Director, Jefferson Ultrasound
and Radiology Education Institute
Thomas Jefferson University
'
132South10thStreet,Philadelphia,PA19107
THOMASJEFFERSONUNIVERSITYHOSPITALS
/ May 10-12, 2016The Resorts Casino Hotel
Atlantic City, NJ
Exhibit at the 2016 Leading Edge
in Diagnostic Ultrasound Conference!
Educational tracks at the 2016 Leading Edge Conference include:
Breast Ultrasound
Ob/Gyn Ultrasound: 2D/3D/4D
Musculoskeletal Ultrasound
Vascular Ultrasound
Physics Refresher
Contrast Agents Symposium
Opportunities for Exhibitors and Sponsors:
Exhibit Booths: Each exhibit booth is 8’x10’ in size and includes two chairs, a 6’ long table and a waste basket.
PricePremium* / Standard
First Booth / $4,000 / $2,500
Two Booths / $6,500 / $4,500
Three Booths / $10,000 / $6,250
*Premium positions include locations at the entrance to hall, first in column and adjacent to refreshment break areas. Premium spaces are limited and offered on a first-come basis.
Sponsorships/Marketing: Have your company’s name and products prominently featured at conference events, including coffee breaks, receptions, dinners and more! See the sponsorship and marketing pages for more information.
Exhibitors and Sponsors: ask about FREE CMEs for your staff
Exhibit move in Monday May 9 (10AM-5PM) and Tuesday May 10 (10AM-2PM).
Exhibits open Tuesday May 10 at 2PM. Exhibits close Thursday May 12 at 2PM.
Questions? Please contact the education office at 215-955-8533
or email
Exhibitor Registration Form The Leading Edge in Diagnostic Ultrasound 2016
Company Name
Name of Authorized Contact
Title of Authorized Contact
Mailing Address
City / State / Zip / CountryPhone Number / Fax Number
E-mail Address
Completion of this application for exhibit space indicates the applicant's willingness to abide by all contract terms, conditions, and general rules and regulations attached to this application. This application will serve as a contract when countersigned by the Jefferson Ultrasound Radiology and Education Institute (JUREI) exhibit representative.
Please indicate the type of booth
Premium Location (8’ x 10’) One booth $4,000 Two booths $6,500 Three booths $10,000
Standard Booth (8’ x 10’) One booth $2,500. Two booths $4,500 Three booths $6,250
I wish to be located near the following companies (please be company specific)
I wish not to be located near the following companies (please be company specific)
Every effort will be made to accommodate requests, although requests cannot be guaranteed.
Amount Enclosed/Authorized for payment $______Check Date Check #______
Make check payable to “Ultrasound Institute-TJU” .
Credit Card #______Exp. Date______
Name on Card______
wire
Other (specify)
Payment must be received by April 13, 2016 / Wire Transfer:
Please contact us for Wire Transfer information.
TJUH Fed Tax ID232829095.
Return the completed application with payment to: The Jefferson Ultrasound Institute, Attn: Exhibits Manager, 132 South 10th Street, Room 780CD Main Building, Philadelphia, PA 19107; Phone 215-955-8533,
Fax: 215-923-9452.
Rules and Regulations
Exhibit Space: The space contracted for herein is to be used strictly for the Exhibitor whose name appears on the contract for the space; It is specifically understood andagreed that the Exhibitor will not sublet nor assign any portion of the spacecontracted for herein. Exhibitors who resell or sublet space or render badges tounauthorized persons will forfeit their exhibit space and/or future exhibitprivileges. Exhibitors must show only goods manufactured and/or distributed, orservices provided by them, in regular course of business. No firm ororganization which has not contracted for exhibit space will be permitted tosolicit business within the exhibit area. No exhibits or displays of any kindare permitted in rooms or suites. JUREI reserves the right to prohibit, restrict, and, if necessary, remove orrequire correction of any exhibit that is unsuitable or objectionable for theJUREI Conference or exhibit area.
Setup of Exhibits: Adequate setup time will be allowed prior to the official opening of the show.It is incumbent upon the Exhibitor to coordinate with the official showdecorator to ensure that all material is scheduled for arrival at the exhibithall in ample time to be erected and ready when the show officially opens.Exhibitor will be supplied with setup times and show hours upon receipt of signedcontract for space. No setup will be permitted once the show is open. JUREIreserves the right to assign labor to set up any exhibit that is not in theprocess of being erected 2 hours prior to completion deadline on designatedsetup day. All charges for labor will be paid by Exhibitor.
Exhibitor Personnel: A maximum of three (3) individuals (per 8’ x 10’ boothspace) will be allowed to work in a booth at onetime.
Security: Every reasonable precaution will be taken by JUREI to protect property duringinstallation, show hours and removal. JUREI, however, will have no liability forany loss or damage sustained by an Exhibitor during such hours or at any othertime, whatever the cause.
Indemnity: It is expressly understood and agreed that the Exhibitor will hold harmless andmake no claim against TJUH, TJU, JUREI or any of its officers, members or employees for anyloss, damage to or destruction of property, nor for any injury that may occur tohimself, his or its agents or employees while in the exhibit facilities, nor forany damages of any nature or character whatsoever, including direct or indirectdamage as a result of loss of business arising out of the exhibition orcancellation of it.
Tear-Down of Exhibits: NO TEAR-DOWN OF EXHIBITS WILL BE PERMITTED UNTIL THE OFFICIAL CLOSING OF THEFINAL DAY OF THE EXHIBITION. THE SHOW DECORATOR HAS BEEN INSTRUCTED BY JUREISTAFF THAT THERE ARE TO BE NO EXCEPTIONS TO THIS RULE WITHOUT PRIOR APPROVAL.
Change in Floor Plan : JUREI reserves the right to change thebooth floor plan and/or booth locations without priorpermission of the Exhibitor.
Non-Endorsement: The exhibiting of products and services at the JUREI Annual Conference does notconstitute an endorsement by JUREI of any product or service exhibited.Exhibitors are not permitted to represent in any manner that goods or servicessupplied by them have been endorsed by JUREI.
Cancellation of Contracted Space: A fifty percent (50%) penalty of the total cost of the exhibit space contractedwill be assessed in the event of cancellation within ninety (90) days of showopening. No refunds will be made if space is canceled within sixty (60) days ofshow opening.
Cancellation of Exhibition: Should any emergency arise prior to the opening date of the exhibition thatwould cause its cancellation (such as fire, strike, or other circumstance) itis understood and agreed that JUREI will reschedule the event as near theoriginal date and site as possible. If the event is not rescheduled, JUREI willrefund a portion of the fees paid
Scanning Policy: Live scanning by conference participants is permitted in the exhibit area. JUREI show managementreserves the right to prohibit any scanning or demonstration during thesesessions that is deemed to be inappropriate.
Damage to Exhibit Facilities: The Exhibitor must leave space assigned and occupied in the same condition aswhen process began. Exhibitor is liable for damage to walls, columns, floor,furniture, etc.
Sunshine Act: The Parties acknowledge and agree that Exhibiting Company may be subject to Section6002 of the Affordable Care Act, which added Section 1128G to the Social Security Act,and its implementing regulations codified in 42 CFR 402 & 403 (collectively the"Sunshine Act").Exhibiting companies are solely responsible for collecting any information about actionswithin their exhibit space that constitutes a payment or transfer of value to a CoveredRecipient that is required to be reported under the Sunshine Act.
2016 Leading Edge in Diagnostic Ultrasound
Direct Marketing Opportunities
Exhibitors and other vendors have an opportunity to provide any of the products listed below that will be distributed to all conference attendees as part of their conference materials. This is an excellent opportunity to have your brand / logo highly visible at the conference as well as after the conference when attendees return to their workplaces.
Conference Bags and Bag ContentsCost
Conference Bags$10,000
Notepad$2,500
Pen$2,500
Highlighter$2,500
Lanyard$3,000
Other Giveaway item$2,500
One-page advertising flyer$2,000
Multi-page advertisement or folder$3,000
T-shirt$4,000
NOTE: The quoted cost is for including the item in the conference bag that is provided to all course participants. Participating vendors must provide 1000 items of their choosing to the Jefferson Ultrasound Radiology and Education Institute on or before Friday April 29, 2016. Please contact our education office no later than March 11, 2016 if you would like assistance having these items made. Other products will be considered. All items require prior approval of the conference administrator.
Information Stations
Participating vendors will have exclusive opportunities to make marketing materials available to course attendees during the morning or afternoon breaks. Space will be provided near the refreshment tables for vendors to display and distribute their literature or other marketing materials. Cost: $2,000 per event
Faculty Access
During the faculty lunches and dinners participating vendor representatives will have an opportunity to interact with our knowledgeable presenters to obtain valuable feedback regarding their products and services as well as to hear the speakers’ perspectives on the field of diagnostic medical sonography.
EventCost
Faculty Luncheon$2,000
Faculty Dinner$7,500
Other marketing ideas? Give us a call to discuss. 215-955-8533
2016 Leading Edge in Diagnostic Ultrasound
Sponsorship Opportunities
An event sponsor has the option to have a staff member present at each refreshment table to answer questions and interact with course participants. Vendors sponsoring faculty luncheons or dinners may have up to 5 sponsor representatives attend the luncheon or dinner. Sponsors will be acknowledged at the event and throughout the conference.
Tuesday, May 10
EventSponsorship
AM Coffee$2,000
Morning Break$2,000
Faculty Luncheon$2,000
Afternoon Break$2,000
Faculty Dinner $5,000
Wednesday, May 11
EventSponsorship
AM Coffee$2,000
Morning Break$2,000
Faculty Luncheon$2,000
Afternoon Break$2,000
Conference Reception (all attendees and faculty)$10,000
Faculty Dinner $7,500
Thursday, May 12
EventSponsorship
AM Coffee$2,000
Morning Break$2,000
Faculty Luncheon$2,000
Afternoon Break$2,000
To secure any of the above marketing or sponsorship opportunities please complete the Marketing/Sponsorship Order Form and return it to the Jefferson Ultrasound Institute.
Exhibits Manager
The Jefferson Ultrasound Institute
Room 780CD, Main Building
132 South 10th Street
Philadelphia, PA 19107
Phone: 215-955-8533 Fax: 215-923-9452
Leading Edge in Diagnostic Ultrasound Conference
Sponsorship Agreement - 2016
Complete this form with Sponsor Name exactly as it should appear in the printed program and on the announcement cards that will be displayed during the sponsored event.
Sponsor Name
Name of Authorized Contact
Title of Authorized Contact
Mailing Address
City / State / Zip / CountryPhone Number
( ) / Fax Number
( )
E-mail Address
Events You Wish to Sponsor……………………………………….……………………………………………………………………………
Event / DateEvent / Date
Event / Date
Event / Date
Signature of Authorized Individual / Date
Please Make check payable to “Ultrasound Institute-TJU” and return the signed form with your payment to:
Exhibits Manager, The Jefferson Ultrasound Institute, Room 780CD, Main Building, 132 South 10th Street, Philadelphia, PA 19107.
Phone: 215-955-8533 Fax: 215-923-9452
JUREI Use Only……………………………………………………………………………………………………………………….……………
Deposit$ / Balance
$ / Notes
Check # / Check # / Date
Date / Date / JUREI Authorized Signature
Form 4741-JT(Rev. 10/13)
2016 Leading Edge in Diagnostic Ultrasound
Exhibitor Booth Personnel Registration
Please complete by April 5, 2016.
Registering Booth Personnel
Please register any employees or representatives of your organization who require booth personnel badges at the following website: Booth Personnel Link
Please register only the personnel that will definitely attend the Leading Edge Conference.
Registering for CME Credit – you must first be registered as booth personnel to receive CME Credit
If an employee or representative wishes to receive CME Credit, they must register at the following website: CME Registration Link Please use Discount Code: EXB100.
2016 Leading Edge in Diagnostic Ultrasound
May 10-12, 2016
The Resorts Casino Hotel in Atlantic City, New Jersey
Conference-At-A-Glance
Tues. May 10 / Wed. May 11 / Thurs. May 12AM / PM / AM / PM / AM / PM
Women’s Imaging Symposium
Breast Ultrasound / Ob/Gyn Ultrasound
Vascular Ultrasound
Principles Tune-Up / Vascular Ultrasound Imaging & Doppler
Musculoskeletal Ultrasound
Contrast Agents Symposium
EXHIBITS
For detailed information about the educational sessions please visit our web site at
and select “Leading Edge Conference”
2016 Leading Edge in Diagnostic Ultrasound
Exhibit Hall Hours
Date / Day / Begin / End / CommentMay 9, 2016 / Monday / 10:00 AM / 5:00 PM / Exhibitor Move-in
May 10, 2016 / Tuesday / 10:00 AM / 2:00 PM / Exhibitor Move-in
May 10, 2016 / Tuesday / 2:00 PM / 6:00 PM / Exhibits Open
May 11, 2016 / Wednesday / 9:30 AM / 4:00 PM / Exhibits Open
May 11, 2016 / Wednesday / 5:30 PM / 7:00 PM / Exhibits Open*(see Note #2 below)
May 12, 2016 / Thursday / 9:30 AM / 2:00 PM / Exhibits Open*(see Note #3 below)
May 12, 2016 / Thursday / 2:00 PM / 4:30 PM / Exhibits dismantled
Notes:
- Booths should be staffed at all times while the Exhibit Hall is open.
- The Conference Reception takes place on Wednesday from 5:30 PM – 7:00 PM.
- Booths may not be dismantled or packed up before the official closing of the Exhibit Hall.
- Move-out must be completed by 4:30 PM Thursday May 12.