Washington Autism Alliance & Advocacy
16225 NE 87th St., Suite A-2
Redmond, WA 98052
425-836-6513
Dear Friend,
Our 3rd annual WAAAlk for Autism will take place on Sunday April 2, 2017 at the Kirkland Marina from 10AM-2PM. This year’s theme is WAAAlk for Autism AND our Whole Mental Health Community! Our goal is to raise $75,000.00 that will be used for the continuing development of our Special Education Program. Due to our increase in members, their need for educational assistance around IEP’s (Individual Educational Plans) and student’s rights for those with affected by Autism; we need your support for additional resources to further develop this important endeavor. In order to meet this goal, we are asking for vendor participation from local businesses and individuals such as yourself.
By giving to this annual event you'll be supporting Washington Autism Alliance and Advocacy by continuing to help us provide assistance to those in our community and all around WA State. We ask that you will consider a vendor donation based on location of your choosing for your vendor booth. You will receive from your donation a 10x10 booth, one (1) 8-foot table and two (2) chairs, access to a target audience of approximately 1500 participants. There is an option to rent a tent for your booth at a WAAA discounted rate, otherwise you will need to provide one based on your needs. You will also need to provide appropriate signage, staffing and any table cloth or company SWAG.
We hope that we can count on you to help support our cause. You will be contacted in the next several days. If you have any questions or concerns in the meantime, please feel free to contact us at the above number.
Thanks in advance for your consideration.
Sincerely,
Vince Carmosino and Jess Silvernail
Business Development and Project Manager
WASHINGTON AUTISM ALLIANCE AND ADVOCACY
2017 WALK FOR AUTISM VENDOR APPLICATION
Sunday, April 2, 2017 – 10am – 2pm
Business Name______
Washington State Uniform Business Identifier, (UBI) ______-______-______
Name______
Address______
City______State______Zip______
Home (______) ______Cell(______) ______
Business (______) ______Fax(______) ______
Email______Website______
For Profit ______10 x 10 $75.00
Non-profit organization ______10 x 10 $50.00
FREE –Register a Walk Team and raise $2,250 (for profit organization) or $500 (non-profit organization) and you will be reimbursed for the booth fee! Raise a little more and we’ll throw in the tent too!
Ad space _____ ¼ Space Ad $100.00, ____ ½ Space Ad $200.00, ____ Full space Ad $300.00
Grand Total ______
The APPLICANT shall indemnify and hold the WASHINGTON AUTISM ALLIANCE AND ADVOCACY and the CITY OF KIRKLAND and its agents, employees and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, loss, damages, or costs, of whatsoever kind or nature, brought against the WASHINGTON AUTISM ALLIANCE AND ADVOCACY and the CITY OF KIRKLAND arising out of, or in connection with, or incident to, the execution of this Agreement and/or APPLICANT’S performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by or result from the concurrent negligence of the WASHINGTON AUTISM ALLIANCE AND ADVOCACY and the CITY OF KIRKLAND, its agents, employees and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the APPLICANT; and provided further, that nothing herein shall require the APPLICANT to hold harmless or defend the WASHINGTON AUTISM ALLIANCE AND ADVOCACY and the CITY OF KIRKLAND, its agents, employees, and/or officers for damages or loss caused by the WASHINGTON AUTISM ALLIANCE AND ADVOCACY or the CITY OF KIRKLAND’S sole negligence. The APPLICANT expressly agrees that the indemnification provided herein constitutes the contractor’s waiver of immunity under Title 51 R.C.W., for the purposes of theS Agreement. This waiver has been mutually accepted by both the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Applicant has read and understands the Application and Rules & Regulations, page 2, and will abide by them throughout their association with the 2016 Walk for Autism. It is understood that the Washington Autism Alliance and Advocacy reserves the right to close, without refund, any participant not complying with these regulations.
Applicant Signature ______Date ______
Print Name ______Title ______
Payment for the booth space can be made with a check, money order or by Visa or Mastercard. Payments due at the time of application. In the event that all booth spaces are taken, you will be notified as such and your credit card will not be processed or your check will be returned to you.
Check enclosed ______(check number) Make checks payable to Washington Autism Alliance and Advocacy
Circle One: MC Visa Card # ______Exp. Date ______
Name on Card ______
2017 Walk for Autism Vendor Rules & Regulations
Application Deadline
All applicants must submit a completed Vendor Application Package by March 1, 2017.
Booth Fee
Full payment must accompany the Vendor Application.
Certificate of Insurance
Vendors need to supply a Certificate of Insurance for each event.
Electricity
Electricity is not available for booths
Hours of Operation
Event hours are 10 am – 2 pm and all vendor booths must be open during this time, Sunday, April 2, 2017.
Security
Booth structure and contents, including inventory, are the sole responsibility of the Vendor. WASHINGTON AUTISM ALLIANCE AND ADVOCACY and the CITY OF KIRKLAND do not assume any responsibility for injury to persons, loss or damage to any property of the Vendors, including theft, accidents or acts of God.
Restrictions
- No alcoholic beverages, loud music, televisions or ‘hawking’ are allowed within or in the vicinity of your Booth.
- Vendors must be present in their booth from 10am – 2pm on April 2nd, 2017. Representatives or Agents are allowed.
Set Up & Take Down
- Vendors will be advised of the load-in time (early on Sunday morning, April 2). Set-up must be complete by 10 am.
- There is limited parking at the venue and parking spaces will be assigned on a first come, first served basis.
- Load-out begins after 2 pm on April 2, 2017.
- All booths, vehicles and vendor merchandise or collateral materials must be removed by 4pm on April 2, 2017.
- Booth area must be left clean and free from litter and debris.
- All garbage and recycling is to be placed in the receptacle provided.
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