WA Metro East + South West + Albany/Esperance Tour

Final Tour Itinerary for:

Sirocco

WA Metro East + South West + Albany/Esperance Tour

21 Aug to 16 Sept

Issued: 18/8/2011 Version: 2

IMPORTANT

Please review this itinerary prior to your departure. Contact the MVIS Operations Manager with any questions or concerns you may have, well prior to departure to ensure that they may be addressed in a timely manner.

Times and distances quoted here are approximate and are intended to be used as a guide only. They are dependant on the route taken, and do not account for peak hours. At all times you should use your own judgement regarding these distances, timeliness at school bookings and driver safety including the taking of regular breaks on long drives.

Please familiarise yourselves with prevailing road and weather conditions before departure, take care to ensure the vehicle is roadworthy and that you are carrying adequate supplies of petrol, water and food.

Your safety, and that of your ensemble, should always come first.

Laura Milner

Carol Ciccarelli

MUSICA VIVA AUSTRALIA

TEL 02 8394 6666

FAX 02 9698 3878

EMAIL

WEBSITE

NOTES

Rental Vehicle - Damage, Accidents, Excess Reduction and refuelling

Avis - Under our corporate vehicle rental agreements with Avis, Musica Viva has reduced the excess to $550 (standard vehicle) and $1100 (commercial vehicle) in the event of an accident or damage (the usual excess on standard vehicles is $2,500). Please ensure you pick up your car no more than 2 hours after scheduled time as Avis bills companies for cars not picked up when booked.

Hertz - Under our corporate vehicle rental agreements with Hertz, Musica Viva has reduced the excess to $770 (standard vehicles) or $1650 (commercial vehicles) in the event of an accident or damage to the vehicle (the usual excess on standard vehicles is $2,500).

Other rental companies – Other rental companies will have varying excess amounts ranging from $500 for standard vehicles to $3000 for commercial vehicles in the event of an accident or damage to the vehicle.

Further excess reduction - Upon collection of the vehicle, at the Group’s own expense, you may choose to take up the option of paying a per-day amount to further reduce the excess to between $0-$500 depending on the company (please check exact amount per day on hiring). Please note an option to further reduce excess is not available on our Avis Corporate Account.

As per the agreement with the Group, with all rentals, Musica Viva will pay 50% of that excess in the event of an accident or other damage to the vehicle or, at Musica Viva’s absolute discretion, we may pay more than 50% of the excess if the Group can show they were not at fault. Please ensure that prior to driving the vehicle away you complete an inspection of the vehicle and report any damage which has not been noted on the rental agreement to the rental company.

Please ensure you refuel the rental vehicle before returning it. Hire companies charge an excessive rate for refuelling if the car is not returned full and any refuelling costs charged back to Musica Viva will be recharged to the group (plus a 12% administration fee).

Petrol Expenses

The group will be reimbursed for petrol costs only upon presentation of original receipts (credit card receipts will not be accepted). Please forward these to Laura Milner Operations Manager, Musica Viva In Schools, PO Box 1687, Strawberry Hills 2010 within one month of the end of the tour.

Domestic Flights

The standard check-in time for domestic flights is 60 minutes for Virgin Blue and Qantas. Please ensure you arrive in sufficient time, especially if you are checking in instruments etc. Please note, whilst fare conditions vary, flights generally cannot be amended on the day of travel and no-shows for a scheduled flight result in forfeiture of the fare. If you would like changes made on your behalf please contact us well before the date of travel. Please also note that generally names on tickets may not be amended. Most tickets will be issued as e-Tickets. Please ensure you have a form of photo identification with you for check-in.

Excess Baggage

If you are required to check-in an item that is required for your performance and have been requested to pay Excess Baggage charges, and no previous arrangement has been made, please do so and request a Tax Invoice/Receipt for the cost of the charges. Musica Viva will reimburse these costs. It is preferable to see if the item can be taken onboard as hand luggage. If you think you may have excess luggage please advise your MVIS Coordinator before traveling.

Accommodation Expenses

Generally accommodation costs will be charged back directly to Musica Viva. However you may be requested by the facility to provided a credit card imprint for all incidental costs (phone, mini-bar, meals etc). Any costs which have not been authorised by Musica Viva but are charged back to Musica Viva, will be recharged to the group (plus a 12% administration fee).

Accommodation Check In/Out

Most hotels have a check-in time of no earlier than 2pm and check-out of 10am. If these times are unsuitable please advise your MVIS Coordinator prior to departure.

Feedback

We hope you enjoy your tour. To help us keep up-to-date with ‘best practice’ schools (those most prepared/involved/co-operative), accommodation quality, car hire quality/problems, distance timing between schools, and other issues, please write any comments you may have directly onto your itinerary and return to Musica Viva In Schools, by post: Musica Viva In Schools, PO Box 1687, Strawberry Hills NSW 2012, or fax: 02 8394 6632. This helps us continue to make tours smoother and easier for you in the future.

You may wish to use the following scale:

A – Outstanding, B – Very Good, C – Good, D – Below Average, E – Poor

Monday 15 August 2011

The following items collected by TNT (131150) and freighted Road Express to Perth

(4 working days estimated journey)

Hugh’s house collection - Consignment no. 321 09 2177

Booking Ref: 227272

31 Cecil Street

Gordon NSW 2072

Peter house collection - Consignment no. 321 09 3404

Booking Ref: 227334

23 Allard Avenue

Roseville Chase NSW 2069

Laura will post completed consignment notes to each pick up location with another address label for each item. Peter and Hugh will need to sign the box on the form declaring there are no dangerous goods in the shipment.

Make sure one of the little bar code stickers is on each item in the shipment.

Please keep the ‘sender’s copy’ and send to Laura at the end of the tour.

NB. From experience it is best not to book freight more than 48 hours in advance so the return freight will only be booked in whilst you are on tour. I will fax booking references through to the hotel where you are staying.

Thursday 18 August 2011

All items delivered to Riverview on Mount Street:

Riverview on Mount

42 Mount Street

PERTH

Ph: 08 9213 9000

Fax: 0893225956

Conf: Eric

* * * * * * *

Sunday 21 August 2011

This region’s tour is funded by : Rio Tinto and Healthway WA. If you can please verbally acknowledge them at the concerts as detailed in Schedule E of your contracts this would be appreciated.

HUGH AND PETER

0730Latest check in time:

Sydney

Virgin

8.00Depart SYDNEY

Flight No: DJ 553

e-Ticket: SDDIQX

11.15Arrive PERTH

11.30Collect rental vehicle:

IMAX or SIMILAR

AVIS – Perth airport

Ph: 08 9232 7333

Confirmation: 13184502AU2

ANDREW

08.00Latest check in time:

Canberra

Virgin

08.35Depart CANBERRA

Flight No: DJ 258

e-Ticket: OC9GGK

09.45arrive MELBOURNE

10.45depart MELBOURNE

Flight no: DJ 681

e-Ticket: OC9GGK

13.00Arrive PERTH

LM – agreed that group could fly in early as we are saving money having Mark Cain as deputy member of group.

REHEARSAL

Accommodation

Riverview on Mount

(standard rooms)

42 Mount Street

PERTH

Ph: 08 9213 9000

Fax: 0893225956

Conf: Eric

Monday 22 August 2011

REHEARSAL

Accommodation

Riverviewon Mount

(standard rooms)

Tuesday 23 August 2011

This region’s tour is funded by: Rio Tinto and Healthway WA. If you can please verbally acknowledge them at the concerts as detailed in Schedule E of your contracts this would be appreciated.

Drive Perth to Wanneroo

30km – 30min

Drive Wanneroo to Roleystone

50km – 50min

Drive Roleystone to accom

35km – 45min

Accommodation

Riverviewon Mount

(standard rooms)

Group Comments (Travel etc):

Wednesday 24 August 2011

Acom to Forrestfield

25km – 30min

Forrestfield to Collbinia

23km – 30min

Coolbinia to accom

7km - 15min

Accommodation

Riverview on Mount

(standard rooms)

Group Comments (Travel etc):

Thursday 25 August 2011

Accom to Parkerville

36km - 46min

Parkerville to Walliston

24km – 30min

Walliston to Falls Road Primary

3km - 5min

28km -40min

Accommodation

Riverview on Mount

(standard rooms)

Group Comments (Travel etc):

Friday 26 August 2011

Drive Perth to Vasse

232km 2 hours 45min

Vasse to Dunsborough

30km - 30min

Accommodation

Dunsborough Central Motel

50 Dunn Bay Road

Dunsborough

Ph: 08 9756 7711

Fax: 08 9756 7722

Conf: X

Group Comments (Travel etc):

Saturday 27 August 2011

Accommodation

Dunsborough Central Motel

Sunday 28 August 2011

Accommodation

Dunsborough Central Motel

Monday 29 August 2011

Dunsborough to Karridale

80km – 1 hour

Karridale to Dunsborough

80km – 1 hour

Accommodation

Dunsborough Central Motel

Group Comments (Travel etc):

Tuesday 30 August 2011

Dunsborough to Margaret River

51km – 45min

Accommodation

Riverview Tourist Park

(ensuite one couple cabin x4)

8 Willmott Ave

Margaret River 6285

Margaret River

Ph: (08) 9757 2270

Fax: 08 9758 7260

Conf: X

Group Comments (Travel etc):

Wednesday 31 August 2011

Margaret River to Bridgetown

149km – 2 hours

Accommodation

(4xDeluxe rooms)

Nelson’s of Bridgetown

38 Hampton Street

Bridgetown

Ph: 08 9761 1862/

0428 291 502

Fax: 08 9761 1862

Conf: Gary & Leanne Elson

Group Comments (Travel etc):

Thursday 1 September 2011

Bridgetown to Boyup Brook

30km – 30min

Boyup Brook to Pemberton

100km – 1 hour 20min

Accommodation

Karri Forest Motel(mc)

Widdeson Street

Pemberton

Ph: 08 9776 1019

Fax: 08 9776 1710

(4xdeluxe rooms)

Conf: fax

Group Comments (Travel etc):

Friday 2 September 2011

Pemberton to Northcliffe

30km – 32min

Northcliffe to Augusta

150km - 2 hours 17 min

Augusta to Pemberton

110km – 1 hour 40min

Accommodation

Karri Forest Motel

Widdeson Street

(Northcliffe) Pemberton

Ph: 08 9776 1019

Fax: 08 9776 1710

(4xdeluxe rooms)

Group Comments (Travel etc):

Saturday 3 September 2011

Pemberton to Esperance

667km – 7 hours 45min

Accommodation

Clearwater Motel Apartments

1 A William Street
Esperance WA 6450
P +61 (0) 8 9071 3587
F +61 (0) 8 9071 5768

Conf: x

Group Comments (Travel etc):

Sunday 4 September 2011

Accommodation

Clearwater Motel Apartments

Group Comments (Travel etc):

Monday 5 September 2011

Accommodation

Clearwater Motel Apartments

Group Comments (Travel etc):

Tuesday 6 September 2011

Esperance to Scaddan

55km – 50min

Scaddan to Hopetoun

250km – 3 hours

Accommodation

(4 motel rooms)

Hopetoun Motel and Chalet Village

458 Veal St (on the corner of Veal and Canning)

Ph: 0 8 9838 3219

Fax: 0 8 9838 3220

Group Comments (Travel etc):

Wednesday 7 September 2011

Hopetoun to Ravensthorpe

50km – 40min

Ravensthorpe to Hopetoun