Volunteer Indemnity/Induction Checklist for Project Work

Visiting Fellows & Visiting Scholars Checklist

The purpose of this checklist is to inform the application for a Visiting Fellow or Visiting Scholar position with the University of Tasmania.

The relevant Organisational Unit head (or delegate) and the Nominee, are required to complete this form as a part of the nomination process.

PART A

1. CONTACT DETAILS (to be completed by the Visiting Fellow/Scholar at the time of nomination)

2. INFORMATION (for the nominee)

a) Work Health and Safety

In accordance with the Work Health and Safety Act 2012, a person undertaking a role with the University is to comply with Section 28 of the Act and while at work must:

a) take reasonable care for his or her own health and safety; and

b) take reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons; and

c) comply, so far as the worker is reasonably able, with any reasonable instruction that is given by the University to allow the University to comply with this Act; and

d) cooperate with any reasonable policy or procedure of the University relating to health or safety at the workplace that has been notified to workers.

b) Accidents and Injuries

If a person occupying a position is injured, or has an accident during the carrying out of their duties, they must report it immediately to their Organisational Unit head or delegate.

All injuries/accidents will be formally recorded by the Organisational Unit head or delegate on-line, or on an appropriate University of Tasmania Accident/Incident Report form.

c) Insurance

As the position holder is not an employee of the University of Tasmania they are not covered by Workers’ Compensation insurance.

However, they are covered under the University’s Personal Accident Insurance Policy for injuries sustained whilst engaged in authorised activities (Noting an age limit of 80 years and general policy exclusions apply).

Refer to the University of Tasmania Insurance Guidelines for further details of insurance information).

d) General Conditions relating to positions

As the holder of an affiliate position with the University, a person:

• will not receive any remuneration for affiliate work;
• must not sub-contract work to any other person;
• must obey all reasonable requests made by the Organisational Unit head or Delegate and if a dispute arises, should discuss the issue with the Organisational Unit head or Delegate;
• must comply with all security and office regulations in place at the University;
• shall not represent themselves as employees of the University of Tasmania.

The University of Tasmania may terminate affiliate appointments at its sole discretion.

e) Medical Disclosure

The University is to be advised of:

• any pre-existing medical condition or injury that would preclude the person from carrying out all of the duties of the position;
• any medication that could affect the person’s health and safety, or the undertaking of their duties.

Please note that completion of Medical Disclosure and Authorisation Forms will be required where participating in: laboratory, workshop, or studio work; field activities; work integrated learning activities; or undertaking required driving.

Visiting Fellows & Visiting Scholars Checklist

3. INFORMATION RELATING TO THE POSITION (to be completed by the head of the Organisational Unit or delegate at the time of nomination)

4. PRE-APPOINTMENT CHECKLIST (to be completed by the head of the Organisational Unit or delegate)

a) Medical Disclosure

YES

NO

N/A

• Field activities - has a Medical Disclosure and Authorisation Form been completed?

• Laboratory, workshop, or studio work - has a Medical Disclosure and Authorisation Form been completed?

• Driving - for an affiliate required to drive to and from a project, has a Driver Medical Disclosure Form been completed?

YES

NO

N/A

b) Working with Children (please seek HR support on this section if you are unsure)

5. DECLARATION

I acknowledge that I have read and understand this document in relation to work in authorised activities on behalf of the University of Tasmania. I undertake to advise the Organisational Unit head should circumstances change during my appointment that would alter the responses provided above.

I have completed the sections of the document relevant to me and I declare that to the best of my knowledge the information given by me is complete and true.

Name: ..………………………………………

(Position holder)

Signature: ……………………………………. Date:……………………………

Name …………………………………………Date:…………………………..

(Organisational Unit head)

Signature: …………………………………..Date:…………………………..

OFFICE USE ONLY

Checklist – Part B

Visiting Fellows & Visiting Scholars Checklist

PART B

1. INDUCTION

To be completed on commencement by the head of the Organisational Unit or delegate, together with the Position Holder.

a) Work Health & Safety

Has the person been advised that he/she is a worker for the purposes of the Work Health and Safety Act 2012? YES NO

b) Induction

Which University induction and training (MyLO) needs to be undertaken before the person can undertake the duties of the position? (Please select at least one)

Manager/Supervisor ..………………………………………………………………………………..…..…..

Affiliate ……….…………………………………………………………………………………..…..…..

Other .….……………………………………………………………………………………………..…..…….

c) Facilities and Equipment to be used by the person (e.g. laboratories, vessels, boats, computers, workshop equipment, field equipment etc.)

……………………………………………………………………………………………..…..……………………..

Head of Organisational Unit or delegate to verify evidence of experience, if appropriate ……………………………………………………………………………………………..…..……………………..

What University specific induction and training needs to be undertaken before the person can use, operate equipment, or undertake the duties of the position?

School/Section .………………………………………………………………………………………..…..…….

Laboratory/Workshop ………………………………………………………………………………..…..…….

FieldTeq™ ……………………………………………………………………………………………..…..…….

OnGuard™……………………………………………………………………………………………..…..…….

Other ……………………………………………………………………………………………..…..…….

d) Safety Checklist

1. Has the person been made aware of the University of Tasmania’s Work Health and Safety policies, minimum standards and procedures?

1. Has the person been made aware of all Risk Assessments relating to their duties?

1. Has the person been made aware of safety issues relating to their duties?

1. Has safety equipment been issued to the person where required?

1. Does the person understand how to use and operate the safety equipment?

1. Does the person understand what action to take in the case of an emergency while undertaking their duties?

2. DECLARATION

I acknowledge that I have read and understand this document in relation to work in authorised activities on behalf of the University of Tasmania. I am required to abide by the Ordinances and Rules of the University of Tasmania.

That in the event of an injury which may entitle me to make a claim under the Personal Accident policy, I am responsible for providing all relevant details/documentation relating to the injury so as to facilitate the claims process.

I undertake to advise the Organisational Unit head should circumstances change during my appointment that would alter the responses provided above.

I have completed all sections of the document with the head of the Organisational Unit and I declare that to the best of my knowledge the information given in this form is complete and true.

Name: ..………………………………………

(Position holder)

Signature: ……………………………………. Date:……………………………

Name …………………………………………Date:…………………………..

(Organisational Unit head or delegate)

Signature: …………………………………..Date:…………………………..

OFFICE USE ONLY