COD Technical Reference
Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan
Combination System Supplement
Table of Contents
Volume III, Section 1 – Implementation Guide...... III-1-1
Table of Contents...... III-1-1
Overview...... III-1-3
What it Means to be a Combination User...... III-1-4
Organization of this Guide...... III-1-5
Enhancements and Changes to EDExpress for 2007-2008...... III-1-6
Global...... III-1-6
Application Processing...... III-1-7
Direct Loan...... III-1-7
Business Rules...... III-1-8
2007-2008 COD Message Class Options...... III-1-8
2007-2008 Updates to Valid DateRanges...... III-1-9
Direct Loan Fields Required for Origination...... III-1-10
Direct Loan Ancillary Services...... III-1-13
Direct Loan MPN, PLUS Credit Decision, and Disclosure Statement....III-1-14
System Options...... III-1-23
EDExpress for Windows...... III-1-23
Combination EDExpress/Custom System...... III-1-24
Interface with Other Software Systems on Campus...... III-1-24
Benefits to Using EDExpress...... III-1-24
PC Requirements for EDExpress...... III-1-25
The Basic Process for Combination Systems...... III-1-26
Combination System Message Classes...... III-1-28
Documents...... III-1-28
Combination System Record Layouts...... III-1-30
Imports...... III-1-30
Pell External Imports...... III-1-34
Direct Loan External Imports...... III-1-36
External Exports (Pell and Direct Loan)...... III-1-44
File Formats...... III-1-46
The Query Function...... III-1-49
Combination System Edits...... III-1-52
Example End-of-Entry Edits and Resolution Steps...... III-1-52
Appendix...... III-1-56
The Higher Education Reconciliation Act (the HERA) of 2005...... III-1-56
Academic Competitiveness Grant (ACG)...... III-1-56
National SMART Grant...... III-1-61
Graduate PLUS Loans...... III-1-65
Additional EDExpress 2007-2008 Functionality Related to the HERA....III-1-69
Where to Get More Information...... III-1-74
Volume III, Section 2 - Combination System Message Classes...... III-2-1
Table of Contents...... III-2-1
Overview...... III-2-2
Pell Grant, ACG, and National SMART Grant Message Classes...... III-2-3
Direct Loan Message Classes...... III-2-4
The COD System Message Classes Used by EDExpress...... III-2-5
The COD System Pell and Direct Loan Data Types...... III-2-5
The COD System Pell Grant, ACG, and National SMART Grant Reports.III-2-6
The COD System Direct Loan Reports...... III-2-8
Volume III, Section 3 - Combination System Record Layouts...... III-3-1
Table of Contents...... III-3-1
Pell Grant, ACG, and National SMART Grant Combination Layouts...... III-3-2
Pell Grant, ACG, and National SMART Grant External Origination
Add/Change Record...... III-3-2
Pell Grant, ACG, and National SMART Grant External Disbursement Add/Change Record III-3-18
Direct Loan Combination Layouts...... III-3-22
Direct Loan External Import Loan Origination Add File...... III-3-22
Direct Loan External Import Change Record...... III-3-38
Direct Loan, Origination External Import Change Field
Numbers Sorted by Field Name Alphabetically...... III-3-43
Direct Loan, Origination External Import Change Field
Numbers Sorted by DL Change Number...... III-3-58
Direct Loan External Export...... III-3-72
Entrance Counseling Results...... III-3-95
Exit Counseling Results...... III-3-96
Volume III, Section 4 - Combination System Edits...... III-4-1
Table of Contents...... III-4-1
Pell Grant, ACG, and National SMART Grant EDExpress Edits...... III-4-2
Direct Loan EDExpress Edits...... III-4-17
November 2006 (2007-2008)COD Technical ReferencePage III - 1
Volume III –Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement