Village of Holly s2

Village of Holly Planning Commission Regular Meeting September 20, 2017

VILLAGE OF HOLLY

PLANNING COMMISSION REGULAR MEETING

Minutes of September 20, 2017

Commissioner Okonski called the regular meeting of the Planning Commission of the Village of Holly

to order at 7:05 p.m. in the Holly Area Schools Board of Education Meeting Room,

Karl Richter Center at 920 E. Baird St., Holly, Michigan.

Village of Holly Planning Commission Regular Meeting September 20, 2017

Commissioners Present

Gary Okonski

Cal Steele

Richard Putz

Dave Cruickshank

George Kullis

Commissioners Absent

Sandra Kleven

Margaret Hejhal

Galon Christian

Lori Goldsmith

Staff Present

Katy Hughes

Janell Minnick

Others Present

Chuck Truan

Angie Lemon

Brad Stillwell

Michael Gordon

Diane Jennings

Village of Holly Planning Commission Regular Meeting September 20, 2017

Okonski opened the meeting with the Pledge of Allegiance.

Motion Cruickshank, second Putz to excuse Kleven, Hejhal and Christian. Motion carried by a voice vote of all ayes and no nays.

A second motion given by Kullis to excuse Christian from the meeting. Motion by Cruickshank, second by Putz to excuse Christian. Motion carried by a voice vote of all ayes and no nays.

APPROVAL OF AGENDA:

Motion Kullis, second Cruickshank to approve agenda as presented. Motion carried by a voice vote of all ayes and no nays.

APPROVAL OF THE MINUTES:

Motion Kullis, second Cruickshank to approve the 8/23/2017 meeting. Motion carried by a voice vote of all ayes and no nays.

Statement of Purpose

Commissioner Kullis read the Statement of Purpose, as follows: The mission of the Holly Village Government is to enhance our community’s quality of life. Our organization strives for quality services, responsive action to citizen requests, and a cost-effective government. We promote citizen participation, proactive decision-making and environmental quality. Most importantly, we shall always serve the citizens of Holly. The Village of Holly will be a prestigious, historical village that is a green residential oasis from the City, and the center of commerce and activity for the region.

Public Hearing: None

Public Comment: None

Old Business: None

NEW BUSINESS:

(A) Site Plan review for Dawson Tire, IH-01-27-301-017, 4092 Grange Hall Rd, Holly, MI 48442

(B) PUD Amendment consideration.

· Mike Gordon 4351 Delemont Ct. Royal Oak, MI

Thank you to Jerry Walker, Katy Hughes, Scott Kree who have helped us with this process going back and forth.

Site plan additional info. We changed the swale coming in behind the berm, screening of the fencing, added gates, added lighting, large lot but building is small. Concerns on drainage, adding 1.37 lot coverage of pervious material. All additional areas in the back are gravel. We didn’t submit an engineering report at this time, but we did address the screening, we think the lights are all to be casting down. 50 ft from the property line.

· Okonski asked for more drawings. Stated that the light design doesn’t meet the design charrette criteria. More architectural. Need to verify the code metrics are adequate.

· Gordon said that the building sits off the road. We have a budget. Only 2 poles and 1 by side of building. Not sure if that was something we considered in replace of that.

· Okonski said I saw on the drawing, Im assuming you are just changing the guts because it is not currently under LED specifics. We try to discourage light packs in general they are something meant for walkway. The existing building had recess lighting.

· Gordon said the office/admin area will have recess lighting.

· Okonski said in our drawings the elevation upon installing them on the building was not there.

· Gordon said they are on the new drawings.

· Okonski asked did you supply the setbacks from the right of way. Public roadways/driveways? Needs to be detailed.

· Kullis asked about the chain link fence…in front is it open and what are the dimensions?

· Okonski asked about the drains and if they are existing inside and or where the run offs were going to be?

Gutter plans? Where is it going to be saturated to? Gordon said we were not putting in gutters. Okonski said he didn’t see drains in asphalt. Gordon said no there’s not. Okonski asked if they were existing cisterns or French wells. Truan said there is a big pipe that goes out to the road, saw it on 1 of the drawings; Okonski said that all this info needs to be on the drawings that they get to review.

· Not adding utilities to the existing structure.

· Cruickshank asked if the drains will be used for anything you plan on.

· Truan said car washer, for the tires.

· Okonski said we need more details on all of this. Also that the existing retention pond is at a million gallon capacity. Calculation was based on the topography. Right now it is 4 ft below the top.

· Cruickshank said they stated a lot and their (Dawson Tire) plans have been updated but not the boards. Stated we need those to review and thinks another meeting is needed.

· Okonski said there are many changes to the drawings including metal siding vs stucco. Maintenance

issue. Gordon said the metal is in the back, front has the main street skirt. Good choice.

· Kullis stated that in the engineering report there is 6 inches of gravel…is that enough to handle the weight of the trucks and have good drainage? Dawson Tire changed it to 8-12 inches of gravel.

· Kullis asked if Dawson Tire rectified all of what is needed to ROWE standards?

· Kree said he wasn’t sure about all…Kullis asked if there were any concerns and Kree stated the engineering report 1-14 of the engineering comments should be addressed.

· Okonski asked about the parking and spaces…employing 8. But drawing has 5 parking spaces. Parking lot compliance. Changing parking lot will require curbing.

· Truan stated 5 to start and 3 to add after open and possibly 20 employees in the future.

· Cruickshank said with all the additional information that is needed we should have a special meeting in a few weeks.

· Kullis said most of the issues are engineering issues.

· Kree said he is concerned about changes that would affect the site plan.

· Kullis asked if we could approve this with a contingency.

· Kree said to get a contingent approval for them to move forward for permits, etc. You could make a contingent approval to answer all the questions on the review, note to submit the new drawings, etc.

· Cruickshank asked if we were giving approval on a certain portion. Or on the whole contingency on 1-14 of the engineering questions.

· Kullis said we should continue to the 4th meeting.

· Kree said this shouldn’t stop and we should keep moving forward. Building dept. can issue permits. No CofO until all is set.

· Okonski said another thing that has not been addressed yet is the unloading of trucks…most will come on a flatbed. Trucks will move on stone.

Motion Kullis, second Steele to approve the site plan with the contingency that they come back with the numbers that answer the engineering report, the other numbers that we talked about tonight are added to the site plan, that is something that the building dept. admin can watch over and at that point we don’t need a special meeting but can come back to a 4th meeting in October. Motion carried by a voice vote of all ayes and no nays.

PUD Amendment

· Kree stated that basically you have zoning for PUD properties and the only property that is zoned PUD is Stonebridge condos. Not sure why. Over the past year calls have picked up on properties. Sometimes the best things to do for mixed use development is direct them to a PUD, but the zoning ordinance does not really cover. PUD is a rezoning process which the public is notified by a special land use, then a public hearing. Any deviation from that they would have to go thru the process. A lot of control from the village stand point. Planned Unit Development is the name. It opens up the ordinance to all uses. The issue that we have is that in the PUD language, we have certain acreage requirements, the PUD language has evolved over time and because of that there are some grey areas. There are a bunch of issues with this language. So being your consultant, I can’t initiate this so we need to clean it up. Remove under regulatory property acreage the setback requirements we refer anyone that wants to do a PUD they should use the community language in a

different section of the ordinance. So they do not look at the graph, it will depends on their uses and what they want on that property. The acreage verbiage states 3-5 acres…3 acres is good and we should streamline that.

· Cruickshank asked a possibility of having any acreage listed there?

· Kree said it protects you; you already had it in there. 3 acres now instead of 3-5 acres before.

Motion Kullis, second Cruickshank to approve a motion to move this to a public hearing for the suggested language change to the PUD amendment. Motion carried by a voice vote of all ayes and no nays.

REPORTS:

· ZBA update:

· DDA update: Dickins Festival looking for financial support some lighting to be attached in Battle Alley to illuminate Battle Alley. LED lights. Anchored to the buildings. Zig Zag LED lights. Holly Day was successful.

· Council update: We reviewed the Charrette, and may have the funds to do a full review. We need to dedicate time to it.

· Parks Commission update: None

COMMISSIONER AND STAFF COMMENTS:

· Steele said on Nov 11, which is veteran’s day, the moose and VFW will put on an all you can eat breakfast and all you can eat spaghetti dinner, not sure of the price, veteran’s eat free,

· Cruickshank said that Holly Day was an awesome success.

· Putz said that he was in the new party store, Stagecoach, and they have toned down their signage. Building looks good inside and out.

· Kullis said I have a couple of things. HDC is the Historic District Commission. The store, 101 S Saginaw, (shops at 101) will be changing with a new façade. Returning to the way it looked in the 1800’s. Cover scalloped windows and come back with the glass…nice look. Holly Township is in the mist of repairing the Holly Farmstead foundation under the barn. Lots of history. The Dickins fest is in its 4th yr and the Fezziwig ball will be held at the Holly Hotel. Tickets are $30 pp or $50 per couple. There is also a Facebook page “Holly Township Supervisor” this gives me access to post pics and updates. If you go to that page and like the page every time I post something it reaches between 8-11 people. Also share it.

· Okonski asked about the barn and a reason or purpose?

· Kullis said they had a special Township Board meeting…started in 2012, applied to get a grant, raise the barn, and replace what rotted out. We are in process of hiring a master planner for the property. The township has owned it for the past 13/14 yrs, it is a 14 acre parcel, and we needed a plan, purpose for tax dollars to make this a destination.

· Kullis asked if there is any news on Marsh auto. Per Scott Kree they have not made any communication with him. They were in contact with their planner. Kullis said we gave them temporary permission to use the lot next to Holly Food contingent on coming back…Kree said No shopping center was approved…then Okonski stated it was approved based on a deadline date of completion in moving to their new structure and will

stay in existence a certain amt of time after. As far as Kree knows, nothing new has happened. Special land use expires in 1 yr.

· Cruickshank said that council approved for the water works building to come down. Okonski asked if anything else would go there. Cruickshank said nothing right now. But there will be something there in the future.

· Putz said that John Lauve wants to save the building.

· Okonski remembered what he wanted to say earlier. Many neighbors complained about dead debris from trees on the pathway in Lakeside off Holly Bush. DPW needs to get over there to clean it up. Now there are 6 trees lying in the lake.

STAFF:

· Hughes said we want to become a CLG community. CLG community means Ceritified Local Government. So far there are 33 communities that are. There are grants that come from the State Historical Preservation Office. Someone on the HDC that is full time. So we got a special waiver and Ron Campo is helping out and he will be a consultant to help preserve our assets. Ladies Night Out is November 10 and so far the DDA has reached 31000 people thru social media.

· Watson stated that Dominos has opened. We had a preconstruction meeting with Villager’s owners and you might see a plan on a separate building.

· PUBLIC COMMENTS:

· Angie Lemon Old River Church on College…know anything? Kullis stated no there may be a contract but they are doing their due diligence.

ADJOURNMENT:

With nothing further to discuss, there was a motion by Putz, second by Cruickshank to adjourn the meeting at 8:17 PM.

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Interim Deputy Finance Officer

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Janell Minnick