/ VENDOR INFORMATION SHEET
This section for internal City use only / Req By / PG / STD /
ONE
T: / E: / N:
SAP?: / Date/By:
When complete, send this form (ideally electronically) to the person that asked you to complete it
General Data / Nature of Business:
Vendor Name:
Address: / Postcode
Tel: / Fax:
Contact e-Mail: / Website: / www.
Payment Details – All payments from City are made via the BACS system under City standard payment terms of 30 days from date of invoice issued after delivery. Please, therefore, complete the following in order to ensure timely payment of invoices. Please ensure that your first invoice has these details included on the invoice for verification purposes.
Bank Address / Sort Code / Sterling Account Number
Note: if you do not trade in sterling, please provide alternative banking arrangements
Terms and Conditions – all City purchases are subject to City’s General Conditions of Purchase - see http://www.city.ac.uk/purchasing_services/
Corporate Social Responsibility & the Promotion of Equality
It is the policy of City to promote Equality throughout all its functions, it is also now law that as a body which receives & spends public funds, we are required to satisfy our obligations in law to promote equality throughout all our functions, this includes activities related to vendor selection – a vendor’s performance and behaviours in the area of Equality and Human Rights can now impact on their ability to obtain business from organisations that receive public funds. We also desire and indeed are required to apply due regard in ensuring that we purchase from sources that do not obtain benefit in any way from criminal activity. To comply both with our policies and our obligations in legislation therefore, please complete your answers to the following questions.
Has your company, in the last 3 years, been found to be in breach of the Human Rights Act and / or any UK equality legislation by any court, tribunal or hearing or had a notice under such legislation served on you by the any enforcement body OR if your business operates outside the UK, equivalent legislation in another country? / Yes
No
Has your business in the last 3 years, been convicted of breaching any other areas of UK legislation or undertaken activities in another country that could place you in breach of UK law? / Yes
No
If the answer is yes to either of the questions above, you need to complete City’s full Vendor Questionnaire which is available from http://www.city.ac.uk/purchasing/
Data - Accuracy
In the last 5 years, has your company traded as or been registered under any other name(s) from those contained above?
(this allows us to ensure our vendor details are kept up to date and that you do not receive duplicate communications) / Yes
No
If Yes, Please provide details here
I confirm that I have taken reasonable steps to ensure that the information provided is correct and that I am authorised to provide this information on behalf of my organisation
Name & Position: / Signature (unless provided electronically)