Dart Dry Grocery Storage

Full Pallet Food 4 Less September 5, 2006 EDI Format Differences

Ralphs will be converting to the Kroger OLP purchasing system in 2006. This will be a multi-phase process; each conversion will affect specific locations and items. This purchasing system change will affect the Ralphs EDI format you now use to send and receive. You will need to make arrangements to send and receive both EDI formats until all conversions are complete.

After each conversion the Ralphs EDI documents will follow the Kroger EDI format guidelines. You may already be receiving Kroger EDI documents and be familiar with the Kroger EDI format and the segment, element and qualifier code differences.

If you have questions or are not familiar with the Kroger EDI format please go to the

Kroger EDI web site http://edi.kroger.com and review the posted maps.

It is the partner’s responsibility to review and update all maps as well as to make any internal notifications and systems or process changes needed to comply with the conversion dates.

NOTE! Until all Ralphs facilities and commodities have converted you should be prepared to send and receive both the converted and non-converted EDI document formats.

Some documents will be changing more than others. Our maps denote any Kroger specific requirements as well as current Ralphs specific segment, element and qualifier code differences. Please carefully review the changes listed below as well as the posted maps to see how these conversions may affect your company.

The lists below represent some of the key documents and changes.

PURCHASE ORDERS

875- Refer to the following segment, element and qualifier code differences.

Segments Elements

G50 03

N9 01

G61 01, 02, 04, 05

NTE 01

G66 01, 02, 03, 05, 06

N1 01

N3 02

N4 04

PURCHASE ORDERS - continued

G68 10, 11, 12

G70 02, 03, 04, 07, 09

G72 05, 08

G73 01

G76 05, 06, 08, 09

See posted sample on web site.

850- Refer to the following segment, element and qualifier code differences.

Segments Elements

BEG 05

PER 01, 02, 04

FOB 01

PKG 02

TD5 04

N9 02

N1 01

N3 02

N4 04

PO1 09, 10, 11

SAC 02, 08

TAX 12

AMT 01

See posted sample on web site.

VMI DOCUMENTS

852- Refer to the following segment, element and qualifier code differences.

Segments Elements

XQ 01, 03

XPO 01, 02

N9 02

N1 02

LIN 04, 05

ZA 01, 02, 04, 05

ZA01 Ralphs does not currently send the QC qualifier, Kroger does. This is the “quantity committed”. It represents the expected demand for the following day. Ralphs will send the QC once the conversion is completed. Please contact the buyer for instructions on how to interpret and use the QC qualifier.

ZA02 Format Changes for Item Quantities: The 852 Quantities sent in the ZA segments are daily totals. Kroger does not send any accumulative totals.

See posted sample on web site.

VMI (continued)

QS Ralphs currently sends this qualifier to indicate store pulls from the warehouse. Ralphs will send the QW after the conversion to indicate store pulls from the warehouse instead of the QS.

855- Refer to the following segment, element and qualifier code differences.

Segments Elements

BAK 02, 03

See posted sample on web site.

******XPO-Replacement PO’s******

Replacement PO’s will follow the Kroger format. You will receive a new range of PO’s each week. PO’s are not to be carried over. If not used, please discard. Should you run out of PO’s during the week you will need to contact the Ralphs buyer ASAP. Only the buyer can provide additional PO numbers.

If you do not receive replacement PO numbers in the XPO segment on the 852 on , please contact the CSC Kroger EDI Support Team

Company's Supported / Name / Title / Phone / Email
A-J / Gopi Purushothaman / EDI Business Analyst / 302 781-1020 x 5346 /
K-R / Anurag Ranjeet / EDI Business Analyst / 302 781-1020 x 5346 /
S-Z / Sampath Radhakirshnan / EDI Business Analyst / 302 781-1030 x 1335 /

INVOICES

810- Refer to the following segment, element and qualifier code differences.

Segments Elements

BIG 04

N1 01

INVOICES - continued

N3 01, 02

N4 01, 02, 03

TDS 01

880- Refer to the following segment, element and qualifier code differences.

Segments Elements

G01 04

N1 01

N3 01, 02

N4 02, 03

G20 01

G33 01

See posted sample on web site.

Invoice Format Change – Freight and Pickup Allowances:

For 880 invoices, all freight and pickup allowances must transmit in the ‘Header’ section using the G72 segment. For 810 invoices, the freight and pickup allowances must transmit in the ‘Summary’ section using the SAC segment. Currently, these allowances are transmitted in the detailed section of the EDI invoice.

*******COMMUNICATION ID’s*********

The EDI Communication ID’s will not change. You are already exchanging Ralphs transactions via Kroger EDI.

Kroger EDI: ISA Qualifier 08 - ISA ID 9254110060 - GS ID 5137624388.

********DUNS NUMBERS********

The Ralphs ST and BT Duns numbers will change.

If a location / item is included in any conversion you must use the NEW Duns. If the location / item has not yet converted you must use the EXISTING Duns. Go to the web site http://edi.kroger.com for a complete listing of NEW and EXISTING DUNS. Until all conversions are complete you will need to reference both the NEW and EXISTING Duns depending on whether or not the location and items have converted to the new buying system.

**New Ship To Duns for the converting items in the Ralphs Dart Distribution Center

Ship to Duns New Ship To Suffix Warehouse Old Ship to Suffix

038176921 3006 Dart Dry Grocery 3007

Bill to Duns Bill to suffix Bill to Name and address Old Bill to Suffix

038176921 0000 Ralphs Grocery Co. 0469

P. O. Box 54143

Los Angeles CA 90054

Please see that all required system changes are in place to accept the new ST DUNS numbers.

********LOCATIONS*********

The physical location and addresses for the affected Distribution Centers will not change.

********SEND RECEIVE TIMES*********

Send and receive times will not change.

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