Big BAM 2016 Overnight #1
Vendor Application and Information
June 12-13, 2016
Thank you for your interest in being a vendor for the Hamilton Big BAM overnight! We would love your help in welcoming these riders to our community by providing food, refreshments, souvenirs and information about Hamilton. This year, there is an anticipated 1000-1500 bicyclists and we want to provide a wide variety in our vendors. Please review the information below and return the completed form, along with payment to:
Hamilton Chamber of Commerce
PO Box 341
Hamilton, MO 64644
Application Form:
Number of 10’ x 10’ booth spaces requested: ______
Vendors are expected to bring their own tables and tents, and will be in an open-air location. *Cost to be a vendor will be $50 with a refundable $200 deposit IF you show up!
Two checks will need to be submitted, one for $50 which will be immediately deposited and one for $200 that will be deposited if you fail to show up at the Big BAM site in Hamilton, MO.
Electricity (Yes or No): ______(Limited access to electricity is available and will be given on a first come, first serve basis.)
We will be displaying/selling the following products, food and/or services, please include a product price range:
**We have the expectation that each food vendor will adhere to local county regulations.
“The Caldwell County Health Department’s goal for Big BAM is to have a successful event in 2016. This includes decreasing the risk factors known to contribute to food borne illnesses associated with temporary food establishments. The health department would like to be in touch with the temporary food vendors in Caldwell County serving the Big BAM. For more information, please contact Davey Fickess, Public Health Food Inspector, at 816-586-2311.”
All vendors are responsible for their own sales tax.
Application and Agreement for Use of Exhibit Space:
Applicant hereby applies for exhibit space for the 2016 Big BAM overnight event in Hamilton, MO. This application becomes an agreement between applicant and Hamilton Area Chamber of Commerce for said space under the following terms and conditions. Exhibit fees will include space rental and two exhibitor credentials per 10 x 10 space. Upon payment, all applicants will receive a confirmation e-mail with further instructions. Location will be assigned upon check-in.
Reservation Procedures
NO telephone reservations will be accepted and there are NO GUARANTEED reservations without payment. You must complete the application and forward it to the Hamilton Area Chamber of Commerce with full payment to reserve a space. No booth space will be assigned until full payment is received. Upon acceptance of your application, a confirmation will be emailed to you. Spaces will be on a first-paid, first-reserved basis. NO EXCEPTIONS.
Exhibitor Passes
There will be two music festival passes given per space reserved. You will receive your passes at check-in.
Cancellation Policy
*Before May 1—Full Refund
*May 2-May 15—25% Refund
*After May 1-No Refund
Set Up and Tear Down Policy
This information will come closer to the event.
Merchandise Restrictions
The Big BAM management has the exclusive right to display, license and sell Big BAM trademarked merchandise. The Big BAM management further reserves the right to inspect, approve, reject, or otherwise control the display, promotion, sale or other merchandising of products or services by exhibitors at the event in its sole discretion. Any products or services rejected by the Big BAM management must be immediately removed from the event premises. Illegal drugs, and drug paraphernalia, weapons, merchandise containing racial slurs, copyright infringements, obscenities, offensive or other detrimental matter will not be permitted. Unless approved, merchandise designed to be passed off as event merchandise (use event name, trademarks, etc.) or which has the effect will not be permitted.
Release of Liability
Applicant agrees to observe and comply with all applicable laws, statues, ordinances, rules and regulations. Applicant assumes all costs and liability arising from the use of patented, trademarked, copyrighted, or service marked materials, equipment, processes or creative rights. Applicant agrees to waive and forego all claims for damages and recourse of any kind. Applicant agrees to assume all risks arising out of or relating to its attendance or participation at said event and to protect, defend, indemnify, and hold harmless the Big BAM management and the event host city and all volunteers, contractors, and employees from any and all liability, loss, damage or expense it may cause or sustain from any cause whatsoever, including fire, theft, personal injury, or property loss.
I have read and understood all of the above and hereby agree to comply with said terms and conditions.
Name (please print) ______
Signature ______Date ______
Email Address ______Phone ______
Please mail completed form to:
Hamilton Chamber of Commerce
PO Box 341
Hamilton, MO 64644
CHAMBER OF COMMERCE OFFICE USE:
Received ______
Check Number: ______Deposit Check Number: ______