Vane Terrace Darlington DL3 7AUTel: 01325 461315Fax: 01325 361705

Principal: Tim Fisher, B.A. M.Ed.

APPRENTICESHIP IN CURRICULUM AND

ADMINISTRATIVE SUPPORT /

LIBRARY AND LEARNING RESOURCES

Thank you for your interest in the above post at the College. I hope you find the following information informative and that you are encouraged to apply. The closing date for received applications is midday onFriday, 25 August 2017.

An application pack including an application form, job description and person specification for the position are attached. Please complete and email to the Human Resources Department at

Salary and Conditions of Service

  • £6,752 per annum which is £129.50 per week
  • 12 month contract
  • 37 hours a week with contractual hours of 8.30 -5.00pm Monday to Thursday and 8.30 -4.30pm on a Friday with one hour for lunch
  • 26 days holiday plus bank holidays (3 days to be taken between Christmas and New Year)

Start date will be17 August 2017, subject to receipt of a satisfactory DBS check

You will complete an OCR Level 3 Diploma in Business Administration during work time. Darlington Borough Council will provide the training on a part time basis.

The College is committed to safeguarding children and vulnerable adults. The successful applicant will be required to disclose any criminal convictions and agree to a check being made through the Disclosure and Barring Service. Please note that any eventual offer of employment will be made provisional subject to receipt of satisfactory DBS, health and reference checks.

The College values diversity and actively promotes equality of opportunity.

I look forward to receiving your completed application form.

Carolyn Salt

HR Manager

Queen Elizabeth Sixth Form College

JOB DESCRIPTION

PostApprenticeship :Curriculum & Administrative Support

Responsible to:Curriculum & Administrative Support Manager

MAIN PURPOSE OF THE POST

The postholder will play an important team role within the Curriculum & Administrative Support function of the College by carrying out a wide range of duties with the aim of producing a high quality support service for staff, students and visitors. In particular, the post requires high levels of IT proficiency and time management; the ability to communicate effectively with staff, students, outside agencies and visitors; and the expectation to work closely and flexibly with all colleagues within this function of the College.

RESPONSIBILITIES OF THE POST

The duties of the post will be determined by the Curriculum & Administrative Support Manager and will be drawn from the following areas:

Curriculum/Administrative Support

designing, reproducing and administering a wide variety of teaching and learning and publicity materials using a wide variety of software packages

assisting programme and subject areas in administrative and organisational tasks in their departments including setting up classroom displays

providing support and advice to staff and students requiring reprographics services and ensuring all equipment is functional for daily use

providing support as required to the MIS database of the college regarding student admissions and guidance information

organising and maintaining manual filing systems for student records and other filing as required

processing College incoming and outgoing mail

Reception Duties

receiving and directing visitors to the College and handling enquiries as appropriate

answering the telephone and directing telephone calls as appropriate

dealing with queries from students, parents and staff

carrying out general reception duties

General Duties

carrying out duties, commensurate with the position, as determined by the Curriculum & Administrative Support Manager or the Principal according to unexpected College needs

This job description is a guide to the major responsibilities of the post holder. Other duties may be added at the reasonable request of the Principal and the job description itself may be revised from time to time (after discussion with the Principal) as the needs of the College change.

Queen Elizabeth Sixth Form College

Person Specification

CRITERIA / SELECTION PROCESS MEANS OF IDENTIFICATION
QUALIFICATIONS
  • GCSE Grade C (or equivalent) in four subjects including English Language
/ Application Form
Certificates
Interview
EXPERIENCE
  • Work experience in an office environment would be advantageous
/ Application Form
Interview
References
SKILLS & APTITUDES
  • proficiency in IT and keyboard skills
  • the ability to use, or become familiar quickly with, a broad range of computer software applications, particularly presentation packages, and office reprographics facilities
  • excellent organisational/administrative skills
  • excellent communication/interpersonal skills
  • a good degree of attention to detail and accuracy
/ Application Form
Interview
References
PERSONAL QUALITIES
  • the capacity to meet deadlines
  • the capacity to maintain an informative and helpful manner even when under pressure
  • initiative
  • a teamworker
  • flexibility
  • enthusiasm and a sense of humour
/ Application Form
Interview
References

JOB DESCRIPTION

PostApprenticeship: Library/ILT Asssistant

Responsible to:Librarian

MAIN PURPOSE OF THE POST

The postholder will play an important team role within the Library and Open Learning Area of the College by carrying out a wide range of duties with the aim of producing a high quality service for staff, students and visitors. You will be expected to work closely and flexibly with all colleagues within this function of the College.

RESPONSIBILITIES OF THE POST

  • Help to process new books, laptops, photographic equipment and other resources, using the computerised library catalogue
  • issue and return books and other resource items using the computerised system
  • deal with library enquiries where possible, including Information and Learning Technologies (ILT) such as computer and printer problems
  • deal with letters and correspondence
  • shelve returned books and keep shelves tidy and in correct order
  • deal with the withdrawal of old and damaged items
  • distribute internal post
  • help to create displays
  • help to maintain an environment conducive to study
  • help develop on-line guides and materials to support students
  • carrying out other such reasonable duties commensurate with this position as determined by the line manager or Principal with respect to unexpected College needs

This job description is a guide to the major responsibilities of the post holder. Other duties may be added at the reasonable request of the Principal and the job description itself may be revised from time to time (after discussion with the Principal) as the needs of the College change.

Queen Elizabeth Sixth Form College

Person Specification

CRITERIA / SELECTION PROCESS MEANS OF IDENTIFICATION
QUALIFICATIONS
  • GCSE Grade C (or equivalent) in four subjects including English Language
/ Application Form
Certificates
Interview
EXPERIENCE
  • Any work experience dealing with people (customer service) or in an office environment would be advantageous
/ Application Form
Interview
References
SKILLS & APTITUDES
  • proficiency in IT and keyboard skills
  • the ability to use, or become familiar quickly with, a broad range of computer software applications and printing/reprographic equipment
  • good organisational/administrative skills
  • good communication/interpersonal skills
  • a good degree of attention to detail and accuracy
/ Application Form
Interview
References
DESIRABLE PERSONAL QUALITIES / AREAS TO DEVELOP
  • the capacity to meet deadlines
  • the capacity to maintain an informative and helpful manner even when under pressure
  • initiative
  • a teamworker
  • flexibility
  • enthusiasm and a sense of humour
/ Application Form
Interview
References