USMARC Bibliographic Format
Note Fields: Part 2 (536-590)
536--FUNDING INFORMATION NOTE
538--SYSTEM DETAILS NOTE
540--TERMS GOVERNING USE AND REPRODUCTION NOTE
541--IMMEDIATE SOURCE OF ACQUISITION NOTE
544--LOCATION OF OTHER ARCHIVAL MATERIALS NOTE
545--BIOGRAPHICAL OR HISTORICAL DATA
546--LANGUAGE NOTE
547--FORMER TITLE COMPLEXITY NOTE
550--ISSUING BODY NOTE
551--ENTITY AND ATTRIBUTE INFORMATION NOTE
555--CUMULATIVE INDEX/FINDING AIDS NOTE
556--INFORMATION ABOUT DOCUMENTATION NOTE
561--OWNERSHIP AND CUSTODIAL HISTORY
562--COPY AND VERSION IDENTIFICATION NOTE
563--BINDING INFORMATION
565--CASE FILE CHARACTERISTICS NOTE
567--METHODOLOGY NOTE
580--LINKING ENTRY COMPLEXITY NOTE
581--PUBLICATIONS ABOUT DESCRIBED MATERIALS NOTE
583--ACTION NOTE
584--ACCUMULATION AND FREQUENCY OF USE NOTE
585--EXHIBITIONS NOTE
586--AWARDS NOTE
590--LOCAL NOTE
536 Funding Information Note Repeatable
Optional
First indicator:
b Undefined
Second indicator:
b Undefined
Subfield codes:
‚a Text of note
Information concerning the sponsor or funding agency
R ‚b Contract number
R ‚c Grant number
R ‚d Undifferentiated number
Contains an undifferentiated number associated with the material that identifies a project, task or work unit number.
R ‚e Program element number
R ‚f Project number
R ‚g Task number
R ‚h Work unit number
‚6 Linkage
*R ‚8 Field link and sequence number
Note:
This field is used primarily with technical report material. It contains contract, grant and project numbers when a publication has been funded.
Examples:
536 bb ‚a Sponsored by the U.S. Energy Research and Development Administration. ‚d 1910 3450
536 bb ‚a Sponsored by the Advanced Research Projects Agency through the Office of Naval Research. ‚b N00014-68-A-0245-0007 ‚c ARPA Order No. 2616
536 bb ‚c EF-77-C-01-2556
536 bb ‚d Project 825-3B
536 bb ‚b MCS-7927062
536 bb ‚a Sponsored by the U.S. Defense Nuclear Agency ‚e PE62715H ‚f X88QAXV ‚g X000 ‚h WU08
Oct. 25, 2002
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538 System Details Note Repeatable
Optional
First indicator:
b Undefined
Second indicator:
b Undefined
Subfield codes:
M ‚a System details note
‚6 Linkage
*R ‚8 Field link and sequence number
Note:
This field contains technical information about the system file. This includes the presence or absence of certain kinds of codes or the physical characteristics of the file such as recording densities, parity or blocking factors. For software, data such as software programming language, computer requirements (e.g., computer manufacturer and model, operating system or memory requirements), and peripheral requirements (e.g., number of tape drives, number of disk or drum units, number of terminals, or other peripheral devices, support software or related equipment) can be recorded.
Examples:
538 bb ‚‚a Data in extended ASCII character set.
538 bb ‚a Written in FORTRAN H with 1.5K source program statements.
538 bb ‚a System requirements: IBM 360 and 370; 9K bytes of internal memory; OS SVS and OSMVS.
538 bb ‚a System requirements: IBM 2740 terminal with special narrow platen and form feeding features.
538 bb ‚a Disk characteristics: disk is single sided, double density, soft sectored.
538 bb ‚a Mode of access: Internet email, FTP, and World Wide Web.
538 bb ‚a Electronic journal available in ASCII text available via Internet email and World Wide Web. Browser software required for World Wide Web access.
538 bb ‚a Compact disc.
538 bb ‚a Mode of access: Electronic mail via Internet and BITNET; also available via FTP.
Oct. 25, 2002
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540 Terms Governing Use and Reproduction Note Repeatable
Optional
First indicator:
b Undefined
Second indicator:
b Undefined
Subfield codes:
M ‚a Terms governing use and reproduction
Usually the text of a legal or official statement of restrictions
‚b Jurisdiction
The name of a person, an institution, or a position or function within the institution, by whom or which the terms governing access are imposed and to whom the restriction may be appealed.
‚c Authorization
The source of authority for the restriction.
‚d Authorized users
A class of users or specific individuals to whom the restrictions in subfield a do not apply.
‚3 Materials specified
‚5 Institution to which field applies
‚6 Linkage
*R ‚8 Field link and sequence number
Note:
Terms governing the use of the described materials (e.g., copyrights, film rights, trade rights) after access has been provided.
Examples:
540 bb ‚a Literary rights of Carrie Chapman Catt have been dedicated to the public.
540 bb ‚a Restricted: Copying allowed only for non-profit organizations.
540 bb ‚3 Recorded radio programs ‚a There are copyright and contractual restrictions applying to the reproduction of most of these recordings; ‚b Department of Treasury; ‚c Treasury contracts 7-A130 through 39-A179.
540 bb ‚3 Transcripts ‚a Confidential copying limited; ‚d Student named on document.
Oct. 25, 2002
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541 Immediate Source of Acquisition Note Repeatable
Optional
First indicator:
b Undefined
Second indicator:
b Undefined
Subfield codes:
‚a Source of acquisition
The name of the person or organization that is the source of the material
‚b Address
‚c Method of acquisition
The terms under which a transfer of physical custody occurs, e.g., by gift, loan, purchase.
‚d Date of acquisition
‚e Accession number
The identification code assigned to materials acquired in a single and separate transfer of custody.
‚f Owner
The individual or organization with legal custody over the described material
‚h Purchase price
R ‚n Extent
The number of items acquired.
R ‚o Type of unit
The name of the unit of measurement, e.g., cartons.
‚3 Materials specified
‚5 Institution to which field applies
‚6 Linkage
*R ‚8 Field link and sequence number
Notes:
- This field contains information about the immediate source of acquisition of the described materials. The field is used primarily for original or historical items or other archival collections. The original source of acquisition is recorded in field 561 (Provenance Note)
- If the person or organization named as the source (subfield a) is an agent, the owner of the material is recorded in subfield f.
3. This is a copy specific note. The information should apply to all items linked to the record. If the information does not apply to all items enter the information in the holdings record
Examples:
541 bb ‚c Gift; ‚a Leavitt Hunt's daughter, Mrs. William E. Patterson; ‚d 1947.
541 bb ‚c Bequest; ‚a Erwinn Swann; ‚d 1974.
541 bb ‚3 5 diaries. ‚n 25 ‚o cubic feet; ‚a Merriwether, Stuart; ‚b 458 Yonkers Rd., Poughkeepsie, NY 12601; ‚c purchased at auction; ‚d 1981/09/24 ‚f Jonathan P. Merriwether Estate; ‚h $7,850.
541 bb ‚a From the library of Sally Weaver. ‚5 CaOWtU
541 bb ‚3 Materials scheduled for permanent retention ‚a 25 ‚o reels of microfilm ‚a U.S. Department of Transportation; ‚c Transfer under schedule; ‚d 1980/01/10
Jan. 30, 1998
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544 Location of Other Archival Materials Note Repeatable
Optional
First indicator:
Identifies the relationship of the other archival materials to the materials covered by the record.
b No information provided
0 Associated materials.
Indicates that the other materials identified in the note have the same provenance but reside in a different repository.
1 Related materials
Indicates that the other materials identified in the note share the sphere of activity, reside in the same repository, but have different provenance.
Second indicator:
b Undefined
Subfield codes:
MR ‚a Custodian
R ‚b Postal address
R ‚c Country
R ‚d Title of associated materials
R ‚e Provenance of associated materials
The history of custody of the described materials since their creation, including any changes that successive custodians have made to them.
R ‚n Note
Contains the entire text of the note that describes the other materials. It may be used instead of the specific subfields for title of materials, custodian and provenance.
‚3 Materials specified
‚6 Linkage
*R ‚8 Field link and sequence number
Note:
The name and address of the custodian of materials that, at a previous time, have been part of the same collection or record group as the described materials.
Examples:
544 bb ‚d Burt Barnes papers; ‚e Also located at; ‚a Archives of American Art, Smithsonian Institution.
544 bb ‚d William Fords Provenance; ‚e Freen College; ‚b 727 Prologue Blvd., History City, MA, ‚c USA.
544 bb ‚d Series 462 (Register of criminal actions, 1929-1942); ‚e Not included in the initial transfer, accessioned as a separate series.
544 1b ‚n Other records relating to the delivery of health care services can be found in the Health Care Services Division files of the Dept. of Health fonds.
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Oct. 25, 2002
545 Biographical or Historical Data Repeatable
Optional
First indicator:
b No information provided
0 Biographical sketch
1 Administrative history
Second indicator:
b Undefined
Subfield codes:
M ‚a Biographical or historical data
‚b Expansion
*R ‚u Uniform Resource Identifier
The Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. This data can be used for automated access to an electronic item using one of the Internet protocols.
‚6 Linkage
*R ‚8 Field link and sequence number
Note:
Biographical information about an individual or historical information about an institution or event used as the main entry of the bibliographic record for the described materials. When a distinction between levels of detail is required, a brief summary is given in subfield a and a fuller annotation is given in subfield b.
Examples:
545 bb ‚a Active from March 15, 1905 until April 17, 1989.
545 0b ‚a Author and reformer. Born Harriet Elizabeth Beecher. Married (1836) Calvin Ellis Stowe (1802-1886)
545 0b ‚a Born Kingston, N.Y., April 4, 1856; worked at J.J. Bufford’s Lith. in Boston, 1890- 1895.
545 1b ‚a The Office of Geography provides research and other staff services for the interdepartmental Board on Geographic Names and the Secretary of the Interior on foreign geographic nomenclature. ‚b The office inherited functions and records of earlier boards and committees engaged in similar work. The earliest of these, the U.S. Board on Geographic Names, was created by an Executive order of September 4, 1890, to ensure uniform usage throughout the executive departments of the Government.
545 bb ‚a The Faribault State School and Hospital provided care, treatment, training, and other services to mentally retarded individuals and their families. It was operated by the State of Minnesota from 1879 to 1998 under different administrative structures and with different names. A more detailed history may be found at ‚u http://ww.mnhsorg/library/findaids/80881.html
Oct. 25, 2002
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546 Language Note Repeatable
Optional
First indicator:
b Undefined
Second indicator:
b Undefined
Subfield codes:
M ‚a Language note
R ‚b Information code or alphabet
The name of the alphabet, script, or information code that is used to record the language.
‚3 Materials specified
‚6 Linkage
*R ‚8 Field link and sequence number
Notes:
- This field records the language(s) of the described materials in natural language. The field is also used to describe the alphabets, scripts, and other symbol systems used. Codes for the languages are recorded in 008/35-37 (Language) and field 041 (Language code)
- Subfield b refers to the symbol used to record the language, including specialized scripts, typefaces and codes: e.g., ciphers, EBCDIC, musical notation systems, Greek alphabet, pictograms, etc.
Examples:
546 bb ‚a English, French or German.
546 bb ‚a In Hungarian; summaries in French, German or Russian.
546 bb ‚3 Computer files ‚a COBOL; ‚b ASCII.
546 bb ‚3 John P. Harrington field notebooks ‚a Apache; ‚b phonetic alphabet.
546 bb ‚a Text in English and French.
Oct. 25, 2002
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547 Former Title Complexity Note Repeatable
Optional
First indicator:
b Undefined
Second indicator:
b Undefined
Subfield codes:
M ‚a Former title complexity note
‚6 Linkage
*R ‚8 Field link and sequence number
Note:
This field is used whenever the "title varies" note is so complex that an intelligible note cannot be generated by having the program supply the phrase "Title varies" or "Former titles" preceding the data in field 247 (Former title or title variations)
Examples:
247 11 ‚a Notizie del mundo ‚f 1716?-1858
247 11 ‚a Annuario pontificio ‚f 1860-71, 1912-
247 11 ‚a Gerarchia cattolica ‚f 1872-1911
547 bb ‚a Title varies: 1716?-1858, Notizie del mundo - 1860-71, 1912- Annuario pontificio - 1872-1911, Gerarchia cattolica.
547 bb ‚a Edition varies: 1916, New York edition.
Oct. 25, 2002
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550 Issuing Body Note Repeatable
Optional
First indicator:
b Undefined
Second indicator:
b Undefined
Subfield codes:
M ‚a Issuing body note
‚6 Linkage
*R ‚8 Field link and sequence number
Note:
This field is used for all notes referring to current and former issuing bodies and to phrases denoting that a serial is the official organ of a society.
Examples:
550 bb ‚a Official journal of the Concrete Products Association, Oct. 1920-Apr. 1930.
550 bb ‚a Vols. for 1970/71- issued by the Dept. under its French name: Ministre des richesses naturelles.
550 bb ‚a Vols. for 1878-1902 issued by the Bureau of Statistics (Dept. of the Treasury); 1903- 1911 by the Bureau of Statistics (Dept. of Commerce and Labor); 1912-1937 by the Bureau of Foreign and Domestic Commerce; 1938- by the Bureau of the Census.
Oct. 25, 2002
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552 Entity And Attribute Information Note Repeatable
Optional
First indicator:
b Undefined
Second indicator:
b Undefined
Subfield codes:
‚a Entity type label
‚b Entity type definition and source
‚c Attribute label
‚d Attribute definition and source
R ‚e Enumerated domain value
R ‚f Enumerated domain value definition and source
‚g Range domain minimum and maximum
‚h Codeset name and source
‚i Unrepresentable domain
‚j Attribute units of measurement and resolution
‚k Beginning and ending date of attribute values
‚l Attribute value accuracy
‚m Attribute value accuracy explanation
‚n Attribute measurement frequency
R ‚o Entity and attribute overview
R ‚p Entity and attribute detail citation
*R ‚u Uniform Resource Identifier
‚6 Linkage
*R ‚8 Field link and sequence number
Note:
Contains a description of the information content of the data set, including the entity types, their attributes, and the domains from which attribute values may be assigned.