Using this Administration Guide template
This template provides you with content and suggestions for your paper’s Administration Guide.
While all content can be amended to suit your purpose, there are points within the template guide where italicised ideas and suggestions are made that will require your input – either to tailor them for your student audience or to delete them. These points are marked by the STOP icon, which has been inserted so that the suggestions are not accidentally left in. The icon should also be deleted (click on the icon then press delete).
Automatic Format
This template has been formatted using the automatic Table of Contents feature in Word. To make the contents page reformat and repaginate automatically to suit your amendments, follow these instructions:
Þ Highlight the existing Table of Contents listings.
Þ Click on “Update Field” tab on your toolbar. If you don’t have it on your toolbar you can add it by doing the following:
ð Go to “Customize” in “Tools” on the menu bar.
ð Under “Categories” go to “All Commands”.
ð On the right under “Commands” look for “UpdateFields”.
ð Drag the icon up to your toolbar and close the “Customize” box.
If all else fails, the changes can be made manually!
The Instructional Design team at the Training and Development Unit is available to assist you with the compilation of your Administration Guide. Please contact:
Anna Weatherstone ( extn 8691 Duncan O’Hara ( extn 8690
Darelle Thomson ( extn 8940 Glenda Stephenson ( extn 8706
We also provide guidance on developing and writing your Study Guide, feedback on your guides and advice on the integration of print with other media.
2009 Version
Acknowledgement
This template is based on Writing your administration guide: A handbook for extramural teachers, compiled by Claire McLachlan-Smith, Centre for Extramural Studies, 1998.
[Paper number]
[Paper name]
Administration Guide
[Author name]
[Department]
[Year]
Acknowledgement
Include any acknowledgements you’d like to make.
This material is protected by copyright and has been copied by and solely for the educational purposes of the University under licence. You may not sell, alter or further reproduce or distribute any part of this course pack/material to any other person. Where provided to you in electronic format, you may only print from it for your own private study and research. Failure to comply with the terms of this warning may expose you to legal action for copyright infringement and/or disciplinary action by the University.
Contents
Page
Welcome 1
Paper coordinator 1
Staff 2
The paper 3
Aim 3
Learning outcomes 3
Topics covered 3
Structure 3
Suggested study programme 4
Posting of materials 6
Contact course 8
Block course 8
Your online learning environment 8
Textbooks and recommended reading 9
Internet links 9
Assessment 10
Assignments 10
Assignment One: (Title) 10
Assignment Two: (Title) 11
Assignment submission 11
Student submission of electronic extramural assignments to Turnitin 12
Extensions and late assignments 13
Assignment marking guide 13
Plagiarism 15
References 15
Presentation of written work 18
Final examination 19
Appendix 1: Student profile 21
Appendix 2: How to access WebCT 25
Appendix 3: Massey University Library 26
Appendix 4: The writing process 29
Writing essays 29
Writing reports 34
Appendix 5: How to access Turnitin for electronic submission of assignments 38
Appendix 6: Student Learning Centres 43
Appendix 7: Feeling overwhelmed? 46
Appendix 8: Self-evaluation on progress 49
Appendix 9: Paper evaluation 51
Administration Guide i
Welcome
Include a welcome to the paper statement. You may prefer to title this section “Introduction”. The use of the first person will assist you to make your statements appear welcoming.
Give a general overview of the paper, its position in the programme and components in general terms.
Suggested length: ¼ – ½ page.
Paper coordinator
Include an introduction to yourself here. Students are likely to be interested in both your professional and personal interests. Keep it brief and general. Use a conversational style with reference to the writer as “I” and the student as “you” for instant student engagement.
Include something about what they can expect from you during the semester – in terms of assistance – when you are available etc.
Include contact information.
Phone:
Fax:
Email:
Number to leave messages:
Postal address:
Staff
Remember to introduce others teaching in the paper and indicate which parts of the paper each staff member has written and is responsible for.
The paper
Aim
Include the overall aim of the paper. This could be the prescription.
Learning outcomes
List three or four general learning outcomes for the paper. These are the learning objectives for the paper, expressed as learning outcomes to indicate what students will have learned on successful completion of the paper.
(Eg. On successful completion of the paper you should be able to:
· Demonstrate skills and knowledge of the investigative interview process, including analysing leads, designing questions, and gathering and organising information
· Analyse ethical and legal issues in investigations and in publications
· Compile, justify and present a story for publication).
It is recommended that you include the specific learning outcomes for each topic/module within the relevant sections of the study guide.
Topics covered
Give a brief overview of the topics in the study guide here.
You might organise material in key themes (manageable chunks) and then use the suggested timetable, to detail a weekly or topic by topic approach.
Structure
Include any comments that will assist students to internalise the range of the paper and any specific general requirements. Provide an indication of the paper’s structure that will let the students know how to use the study materials; what to read first, or ‘pick and mix’ the readings, any particular teaching philosophy that is important to the way students tackle the paper. Cover what your expectations for the paper are.
(eg, Each topic begins with an introduction then moves onto my commentary on the individual readings followed by activities/study questions/exercises and finishes with a summary of the main points. I suggest you read the study guide first then tackle the textbook, followed by the readings. The exercises will ……etc)
Suggested study programme
Include a statement about how you expect students to use their study time. You could include a note re 15 credits in a single semester = 12.5 hours per week in study related to the programme. A 30 credit single semester paper will require 25 hours of study per week.
The schedule below which follows the internal timetable is only a suggested one. You may prefer to work out your own schedule, one that suits your personal requirements. The main point is to work to some schedule so that you don’t fall behind.
Semester 1, 2009
Include study weeks, exams weeks, contact or block course dates etc. (Remove Text/Reading column if you don’t wish to use it.)
Date / Weeks / Topic / Text/Readings / Assignments23 February / 1
2 March / 2
9 March / 3
16 March / 4
23 March / 5
30 March / 6
6 April / 7
13 April / EASTER, MID SEMESTER BREAK
20 April
27 April / 8
4 May / 9
11 May / 10
18 May / 11
25 May / 12
1 June / STUDY BREAK
FINAL EXAMINATION – ??
Semester 2, 2009
Include study weeks, exams weeks, contact or block course dates etc. (Remove Text/Reading column if you don’t wish to use it.)
Date / Weeks / Topic / Text/Readings / Assignments13 July / 1
20 July / 2
27 July / 3
3 August / 4
10 August / 5
17 August / 6
24 August / STUDY BREAK
31 August
7 September / 7
14 September / 8
21 September / 9
28 September / 10
5 October / 11
12 October / 12
19 October / Study Break
FINAL EXAMINATION – ??
Posting of materials
Describe what’s in the posting, e.g.
In this posting you will receive:
·
·
Include posting dates for additional postings if there are to be any.
Summer School, 2009/10
Include exam week and contact or block course dates. You may wish to remind students Summer School covers a compressed timeframe and that the University will be closed between Christmas and New Year. (Remove Text/Reading column if you don’t wish to use it.)
Date / Topic / Text/Readings / Assignments16 November
23 November
30 November
7 December
14 December
24 December / UNIVERSITY CLOSED
5 January
5 January
11 January
18 January
25 January
1 February / STUDY WEEK
FINAL EXAMINATION ?
Contact course
Include information on contact course details (city, campus, dates, times) and nature of attendance (absolutely compulsory, compulsory, strongly recommended, or voluntary). Let students know what they need to have prepared/completed before attending and what to expect, e.g. outline of programme.
Answer these questions for them: Why should I attend? (For many, it is a considerable financial outlay.) What will I get out of it?
Block course
Include details of block courses (city, campus, dates, times) and nature of attendance (must be absolutely compulsory). Describe for students what to expect. As this is a comprehensive contact period (at least 40 hours face to face) include a programme and any work students are required to have completed prior to arrival.
Your online learning environment
If you are using the web as a component of your paper please include here an indication of the level of use (e.g. compulsory/assignments, highly recommended or voluntary), as well as how and which tools will be utilised.
This paper makes use of the internet to help create an “online learning environment”. This will allow you to communicate and collaborate, through the internet, with others taking the paper and with me.
Any feedback you can provide on the value of this service, both during the paper informally as well as in the formal paper evaluations, would be greatly appreciated.
The online environment helps you do well in the paper in three ways:
· increased interaction with your peers, which research has shown can have a positive impact on learning.
· regular participation in the discussion group, which helps increase motivation for finishing readings in a timely manner.
· increased exposure to the material, which will increase retention.
Textbooks and recommended reading
Remember to list all required and recommended texts.
Note that required and recommended texts should be ordered for both the library and Bennetts.
Order your textbook from:
Bennetts Campus Bookshop
Freepost 118333
Private Bag 11004
Massey University
Palmerston North
Telephone: (06) 354 6020
Include a reading list somewhere in the guide, either here or within the topics of the study guide. Remember to check that books in reading lists are available in the library. If not, send a book order to the library. (This is particularly important for under graduate students who are not expected to make use of interloan services.)
Internet links
Include useful links to web sites with a short description of why you have recommended them. The date you last accessed them is also helpful as they change regularly.
Assessment
Include general assessment details here. Summarise requirements in an “at a glance” format. Remove what is not applicable.
Assignment / Due Date / Word Limit / WeightingFinal Examination
(If appropriate)
State the minimum requirements for paper completion. E.g. To complete this paper you will need to do three assignments and get a pass mark in all.
Assignments
Include all assignments.
Ensure your assignments align with your learning outcomes/objectives for the paper.
Outline details, writing instructions and marking criteria for each assignment. This information will guide students as to the range and scope expected; presentation details (see later section), and marking schedule (see example later). This will encourage students to focus time and attention on the important dimensions of assessment tasks. The more information students receive about assessment tasks the better able they are to plan their workload and reflect on questions as they progress through the material.
Assignment One: (Title)
Due date:
Purpose:
Learning outcome/s being assessed: (as per those stated for the paper)
·
·
Task:
Assignment Two: (Title)
Due date:
Purpose:
Learning outcome/s being assessed: (as per those stated for the paper)
·
·
Task:
Assignment submission
Inform students of any special submission details and the expected turnaround time – three weeks is Massey’s expectation.
Please post your assignments to:
Assignments Office
NSATS
Massey University
Private Bag 11555
Palmerston North
Or Fax your assignment to (06) 350 5625
Remember to complete all coversheet details.
Student submission of electronic extramural assignments to Turnitin
Please remove if not applicable to your paper.
Many of you are aware of the increasing difficulties educational institutions are having dealing with issues of plagiarism. This problem affects students, as it disadvantages honest students, undermines the credibility of the qualification, and takes up huge staffing resources that could be better spent elsewhere. Massey has purchased a licence to a product called TURNITIN®, which is one of many tools available to deal with the problem.
This paper has been selected for inclusion in the Massey University plagiarism detection programme. To do this you are required to submit an electronic version of your assignment directly to TURNITIN.com. A hard copy needs to be submitted to the NSATS Assignments Office in addition to the electronic version sent to TURNITIN. For this paper you are required to submit Assignment (State which one/s) to Turnitin.
Plagiarism is defined by Massey University as:
Presenting as one’s own work the work of another, including copying or paraphrasing of another’s work without acknowledging it as another person’s work through full and accurate referencing. It applies to material presented through written, spoken, electronic, broadcasting, visual, performance or other medium.