HOOLE ALLOTMENTS & GARDENS ASSOCIATION

Minutes of Annual General Meeting held at 7.30 pm on Tuesday 9th February 2016at Hoole Community Centre

Present: Sue Ainsworth, Sue Caroe,Chris Caroe, Ann Charlton, Joe Foy, Noel Frith, Honoré Gale, Mervyn Gardner,David Moulton, Jeanne Smith, Dave Taylor, Bill Trinder, Linda Webb, Helen Wilkinson, Bridget Zorn. 8 members of the public attended

Apologies: Liz Newall, Frank Newall, Frank Auty, Chris Wedge

Minutes of the last meeting: Agreed and signed as a true record. ProposedChris Caroe

Seconded byNoel Frith

Matters Arising:

  • None

Secretary’s Report / Correspondence:

  • Only correspondence was late notice from NSALG regarding increase in subscriptions; only notified in December

Chairman’s Report:

  • Report attached. Bill Trinder provided handouts (attached) explaining the volunteer / deputy roles that would be required for self-management

Hut Manager’s Report:

  • Report attached

Treasurer’s Report:

  • The Audited Accounts were circulated and discussed. Co-op Bank£ 6,382.95. Nationwide £2,011.18
  • The Chair thanked Treasurer for his continued hard work with the Association’s accounts. The committee thanked Treasurer for the clear presentation of the accounts
  • The meeting approved the Treasurer’s Accounts. ProposedNoel Frith SecondedBill Trinder

Colony Spokesperson’s Report:

  • Report attached

Resolutions to be considered by the Annual General Meeting

  • To increase members subscription to £6.00; confirm gardening membership to Upton Horticultural Society be £3.00 Proposed Sharon Forster Seconded Ann Charlton

Election of Officers:

  • The following people were elected as officers and committee members

Chairman / Linda Webb / Proposed: Chris Caroe
Seconded: David Moulton
Vice-Chairman / Chris Caroe / Proposed: Honoré Gale
Seconded: Dave Taylor
Secretary / Not appointed / Proposed:
Seconded:
Membership
Secretary / Jeanne Smith / Proposed: Helen Wilkinson
Seconded: Ann Charlton
Minutes Secretary / Honoré Gale / Proposed: Jeanne Smith
Seconded: Sue Ainsworth
Treasurer / Mervyn Gardner / Proposed: David Moulton
Seconded: Noel Frith
Deputy
Treasurer / Joe Foy / Proposed: Chris Caroe
Seconded: Helen Wilkinson
Hut Rota Secretary / Sue Caroe / Proposed: Ann Charlton
Seconded: Jeanne Sith
Hut Manager / Chris Caroe / Proposed: Bridget Zorn
Seconded: Joe Foy
Webmaster / Bridget Zorn
David Moulton / Proposed: Dave Taylor
Seconded: Helen Wilkinson
Auditor / Graham Clarke / Proposed: Mervyn Gardner
Seconded: Chris Caroe

Committee Members:Noel Frith, Dave Taylor, Christine Wedge,Frank Newall, Bill Trinder, Ann Charlton,Helen Wilkinson, Sue Ainsworth voted in en bloc. Proposed Chris Caroe Seconded Mervyn Gardner

Volunteers for the Committee taken from the floor: David Hunter, Shelagh Burch

Proposed: Sharon Forster Seconded: Sue Caroe

Jan Bridge and Frank Auty are standing down from the Committee

Approval to allocate Honoraria for 2016-17

  • The committee requested that the Annual General Meeting consider retaining Honoraria for the Chair at £150.00, Minute Secretary £50.00, Webmaster £50.00; Treasurer, Hut Manager and Rota Manager at £300.00, £300.00 and £50.00 respectively. Proposed Helen WilkinsonSecondedDave Taylor

The Chair thanked the meeting for their continued support over the year

There being no other business meeting closed at 9.00 p.m.

DATE OF NEXT COMMITTEE MEETING

TUESDAY 22ndMarch 2016

Date of Next Annual General Meeting – 7thFebruary 2017