Job Description and Person Specification (HR5)
Vacancy Number: /
Job Description
School/Department: / Faculty Operating Service (FOS)
Post Title: / Administrative Assistant (ERA study)
Please enter Level under appropriate Career Pathway / ERE / TAE / MSA / CAO / R.Nurse / Clinical
2a
ERE Category / Academic Posts / Non-Academic Posts
Academic
(mixed) / Research
only / Teaching
Only / Enterprise / Education Development
Posts Responsible to (and Level): / Principal Investigator andProject Administrator
Posts Responsible for (and Level): / N/A
Job Purpose: To provide administrative support for the ESRC funded ERA project and the MRC funded ERABIS project, working closely with the ERA/ERABIS research administrator.
Key Accountabilities/Primary Responsibilities
  • Updating databases and data entry
  • Booking travel and accommodation arrangements for the Research Fellows employed on the ERA and ERABIS project
  • Processing travel claims and participant payments/ receipts
  • Ordering stock via Agresso purchasing
  • Making up biological sample packs and recruitment packs
  • Setting up cortisol text reminders
  • Photocopying papers for questionnaire packs
  • Any other duties that fall within the scope of the post as allocated by the line manager following consultation with the post holder which could include meeting organisation and minute taking.
/ % Time
20
30
10
10
10
10
10
Internal & External Relationships: (nature & purpose of relationships)
  • Other members of the School/University.
  • ERA/ERABIS research administrator.
  • Project members and participants – national and international
  • External customers to the School/Service/University.

Special Requirements:
Person Specification
Criteria / Essential / Desirable / How to be assessed
Qualifications, Knowledge and Experience: / Numeracy and literacy skills.
Financial administration
Experience of data base maintenance.
Relevant NVQ2/GCSE/HNC/A-level/City and Guilds or equivalent qualification or experience.
Previous work experience within an administrative support role.
Ability to make effective use of standard office computer systems including word-processing and spreadsheets and outlook calendars / Previous experience of working as part of a research team to deliver research outcomes.
RSA II word-processing (or equivalent qualification or experience) / Interview/application
Planning and Organising: / Ability to organise own workload.
Attention to detail.
Ability to successfully plan, prioritise and deliver multiple administrative tasks / Interview/application
Problem Solving and Initiative: / Able to follow procedures to solve a range of problems. / Interview/application
Management and Teamwork: / Ability to work effectively in a team. / Interview/application
Communicating and Influencing: / Able to seek and clarify detail.
Able to communicate effectively a range of different people. / Interview/application
Other Skills and Behaviours: / Compliance with relevant Health & Safety issues
Special Requirements:

Job Hazard Analysis Form - Appendix to Job and Person Specification

Please tick one of the following statements:

This post is an office-based job with routine office hazards e.g. use of VDU (if ticked, no further information needs to be supplied) / √
This post has some hazards other than routine office e.g. more than use of VDU

Please tick all those that apply, and put N/A if not applicable

Environmental Exposures / O* / F / C
Outside work
Extremes of temperature (e.g. fridge/ furnace)
Potential for exposure to body fluids ##
Noise (greater than 80 dba - 8 hrs twa) ##
Exposure to hazardous substances (e.g. solvents, liquids, dust, fumes, biohazards) Specify …………………………………………………………. ##
Frequent hand washing
Ionising radiation
Equipment/Tools/Machines used
Food Handling ##
Driving university vehicles(e.g. car/van/LGV/PCV) ##
Use of latex gloves (note: prohibited unless specific clinical necessity) ##
Vibrating tools (e.g. strimmers, hammer drill, lawnmowers) ##
Physical Abilities
Load manual handling
Repetitive Crouching/Kneeling/Stooping
Repetitive Pulling/Pushing
Repetitive Lifting
Standing for prolonged periods
Repetitive Climbing i.e. steps, stools, ladders
Fine motor grips (e.g. pipetting)
Gross motor grips
Repetitive reaching below shoulder height
Repetitive reaching at shoulder height
Repetitive reaching above shoulder height
Psychosocial Issues
Face to face contact with public
Lone working
Shift work/night work/on call duties ##

O – Occasionally (up to 1/3 of time); F – Frequently (up to 2/3 of time); C – Constantly (more than 2/3 of time) ## denotes to HR the need for a full PEHQ to be sent to all applicants for this position.

FOR SCHOOL/SERVICE USE ONLY / ResourceLink Post Number
Which post does this job report to / JW03002994
Is this post a Line Manager? / Yes / No / x
If yes, which posts directly report into it? / ResourceLink Post Number
Post 1
Post 2
Post 3
Post 4
Post 5
Post 6
Post 7
Post 8
Please add additional rows as required

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