University of Sargodha, Sargodha

UNIVERSITY OF SARGODHA, SARGODHA

Pre-qualification Notice

“STRENGTHENING OF UNIVERSITY OF SARGODHA AND ITS SUB-CAMPUSES AT MIANWALI AND BHAKKAR”.

University of Sargodha invites applications for pre-qualification of constructors/contractors/firms duly registered/renewed with the Pakistan Engineering Council for the year 2018 with relevant category in PEC for sub projects under the Head of HEC funded project (Strengthening of University of Sargodha and its sub-campuses at Mianwali and Bhakkar).

The interested contractors/firms are required to submit the following information/documents to the office of the Project Coordinator of project titled “Strengthening of University of Sargodha and its sub-campuses at Mianwali and Bhakkar” during office hours i.e. 8:00am to 2:30pm up to 29-08-2018.

1)The applicant will present the employed graduate engineer/engineer’s before the competent authority, if and where required.

2)Name of firms with year of establishment, full address, partnership deed and telephone numbers of persons dully authorized by the firm with whom future correspondence can be made.

3)Particulars of construction equipments, tools & plants and complete bio-data of technical staff engaged by the firm/contractor with verified ownership documents.

4)To substantiate the financial soundness of the firm, a certificate from chartered firm and copy of up to-date balance sheet may be furnished.

5)Detail of similar nature works(Educational Institute) in-hand and executed during last five years indicating project cost, scope of work with verification certificate from concerned authority regarding satisfactory completion in original time limit and extended time limit (if any) with reasons.

6)Detail of any arbitration/litigation or similar proceedings against any Government, Semi Government Department showing extent and results.

7)Undertaking on Judicial paper that the firm was never blacklisted by any of the Government, Semi Government organization or Autonomous body anywhere in Pakistan.

8)Partnership deed/articles of association in case of company/limited firm with power of attorney.

9)Certificate of registration from PEC 2018, in relevant category (In case of JV, registration with PEC) in relevant category with respect to working share of each partner will be checked for eligibility.

10)PRA Income Tax registration certificate.

11)Record of Bid security forfeited and Liquidated damages (imposed by client in past) should also be submitted.

12)Any further particulars, the firm wishes to furnish.

The pre-qualification document containing all the information required for pre-qualification can be downloaded from University of Sargodha website ( and PPRA website ( further information /detail in this connection may be had from the Project Coordinator office. Only pre-qualified firms will be invited to participate into the tenders.

Rules and Regulations

1)Any of the total Pre-qualification Profiles can be rejected on the basis of evaluation criteria, though

1. The procuring agency may reject all proposals at any time prior to the acceptance of a proposal.
2. The procuring agency shall upon request communicate to any firm the grounds for its rejection of proposal but shall not be required to justify the grounds.

2)In case of any concealment or incomplete information, Pre-qualification application will not be considered.

3)No court proceedings against the Pre-qualification will be allowed and the decision of the Authority will be final.

4)Applicant firm/contractors are required to give guarantee/under taking that they have carefully studied the Pre-qualification notice and they will abide by the rules and regulations.

5)The Pre-qualification documents along with Demand Draft of Rs 1000/- in favor of Project Coordinator (strengthening of University of Sargodha ant its sub-campuses at Mianwali & Bhakkar) should be submitted to the office of under signed within the due date 29-08-2018.

PROF. DR. MUHAMMAD NAWAZ MEHSUD

CHAIRMAN CONTRACTOR SELECTION COMMITTEE / DEAN FACULTY OF ARTS AND HUMANITIES

UNIVERSITY OF SARGODHA

Phone: 048-9230061

PRE-QUALIFICATION DOCUMENT

Year 2018

PRE-QUALIFICATION OF CONSTRUCTORS

For Project “Strengthening of University of

Sargodha and its sub-campuses at Mianwali

& Bhakkar”

Project applying for:- ______

University of Sargodha,Sargodha

Ph. no: 048-9230537

FOR OFFICE USE ONLY

Serial No.______

Submitted by: - M/S______

Demand Draft No. with Bank______Date______

“Strengthening of University of Sargodha and its Sub-Campuses at Mianwali & Bhakkar”, University of Sargodha,

Sargodha

Ph. no: 048-9230537

Important Note:

Firms/Suppliers must ensure that they submit all the required documents indicated in the Pre-Qualification Documentmentioned in the advertisement without fail. Proposals received without, undertakings, valid documentary evidence, supporting documents and the manner for the requirements mentioned in the Pre-Qualification Document or test certificates are liable to be rejected at the initial stage itself. The data sheets, valid documentary evidences for the critical components as detailed hereinafter should be submitted by the Firms/Suppliers for scrutiny. It is intimated that no objection shall be entertained regarding the terms and conditions of the Pre-Qualification Document at the later stages during Pre-Qualification process.

Applicability of PPRA Rules, 2004

This Pre-Qualification Process will be governed under PPRA Rules, 2004, as amended from time to time and instructions of the Government of the Pakistan received during the completion of the process. These rules may be obtained from PPRA’s website:

Table of Contents

INTRODUCTION

University of Sargodha intends to Pre-Qualify Firms/Suppliers in order to further streamline the Procurement procedures for the construction of buildings at main campus and sub-campuses at Mianwali & Bhakkar. Pre-qualification will be done separately for each project.

Construction firms willing to participate in pre-qualification process for more than one projectshould submit pre-qualification document separately for each project along with all necessary documents and demand draft. Clearly mention the project name against which the firm intends to apply on space provided at front page.Marking will be done separately for each project according to given criteria.

All reputable, registered and established Firms/Suppliers are invited to apply for the participation in Pre-qualification Process and submit proposals for Pre-Qualification.

A transparent evaluation method given in this document shall be adopted for the purpose of Pre-Qualification of the applicant’s capabilities in respect of vital elements of applicant’s organization and capacity to perform so that eligible Firms/Suppliers may be invited to get involved in further Procurement Procedures. Each Supplier or Firms performance in terms of quality, delivery, after sales service, credit terms and other contractual obligations will be closely monitored and periodically reviewed during all future procurements they are involved in.

The Pre-Qualification document carrying all details can behad from the office of the Project Coordinator or be downloaded from UOS’s website ( and PPRA website ( All prospective Firms/Suppliers are required tosubmit the duly filled pre-qualification document at UOS, Sargodha along with the processing fee of Rs. 1,000/-. This amount shall be deposited in the form of Demand Draft (non-refundable) in favor of Project Coordinator (Strengthening of University of Sargodha and its sub-campuses at Mianwali & Bhakkar), University of Sargodha, Sargodha.

The proposals are required to be delivered to the office of the undersigned by 29-08-2018 at

02:30 PM. The competent authority will evaluate the proposals of Firms/Suppliers asper given evaluation criteria.

Queries of the Firms/Suppliers (if any) for seeking clarifications regarding Pre-Qualification Document must be received in writing to the Purchaser till 22-08-2018. Any query received after said date shall not be entertained. All queries shall be responded to within due time. UOS Sargodha may host a Question Answer session, if required. All Firms/Suppliers shall be informed of the date and time in advance.

The Firms/Suppliers should be fully and completely responsible for all the deliveries and deliverables to the Purchaser.

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The Contact for all correspondence in relation to this Pre-qualification is as follows:

Contact

Engr. Umair Ashraf,

Project Coordinator,

Strengthening of University of Sargodha and its sub-campuses at Mianwali & Bhakkar

University of Sargodha, Sargodha.

Contact Number: 048-9230537

Firms/Suppliers are required to state, in their proposals, the name, title, fax number and e-mail address of their authorized representative through whom all communications shall be directed until the process has been completed or terminated.

The Purchaser will not be responsible for any costs or expenses incurred by Firms/Suppliers in connection with the preparation or delivery of proposals.

As authority competent to accept the proposal, the Purchaser reserves the exclusive right to cancel the pre-Qualification process, accept or reject one or all proposals without assigning any grounds of reason thereof.

1. TERMS AND CONDITIONS OF THE PRE-QUALIFICATION

Definitions

In this document, unless there is anything repugnant in the subject or context:

1. "Authorized Representative" means any representative appointed, from time to time, by the Purchaser or the Supplier.

1. "Purchaser" means the UOS or any other person for the time being or from time to time duly appointed in writing by the Purchaser to act as Purchaser for the purposes of the Contract.

1. “Supplier” means the Firm/Supplier selected by the Purchaser to deliver the required

Goods or Services under the Purchase Order/Contract.

IV. “Work Order” means a document issued by the Purchaser to the Supplier for thedelivery of Goods or Services as required by the Purchaser.

1. "Commencement Date of the Contract" means the date of signing of the Contract between the Purchaser and Supplier.

1. "Day" means calendar day.

XI."Goods" means equipment, machinery, and/or other materials / supplies which the Supplier is required to supply to the Purchaser under the Purchase Order/Contract against each item.

XII."Person" includes individual, association of persons, firm, company, corporation, institution and organization, etc., having legal capacity.

XIII."Prescribed" means prescribed in the Pre-Qualification Document.

XIV."Origin" shall be considered to be the place where the Goods are produced or from where the Services are provided. Goods are produced when, through manufacturing, processingor assembling of components, a commercially recognized product results that issubstantially different in basic characteristics or in purpose or utility from its components. The origin of Goods and Services is distinct from the nationality of the Supplier.

XV."Services" means work to be done by the Firm/supplier or other such obligations which the Firm/Supplier is required to provide to the Purchaser under the Purchase Order/Contract.

1. SUBMISSION OF PROPOSAL

Proposal must comprise the following:

3.1Original deposit slip of Pre-Qualification fee, as mentioned in Pre-Qualification advertisement;

3.2Duly filled below given Pre-Qualification Forms;

3.3Integrity Pact duly signed and stamped by authorized representative (Annexure-B);

3.4Undertaking (All terms & conditions and qualifications listed anywhere in the Pre-Qualification document have been satisfactorily vetted) (Annexure-C);

3.5Covering letter duly signed and stamped by authorized representative. (Annexure-A);

3.6Financial Capacity as per Annexure-D;

3.7Certificate of Company/Firm/Supplier Registration/Incorporation under the laws of Pakistan;

3.8Valid Registration Certificates for Income Tax, Sales Tax and Professional Tax.

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3.9 Record of Bid security forfeited and Liquidated damages(if any) should be submitted.

3.10 Provide all other information/documents as mentioned in pre-qualification advertisement.

Verifiable documentary proof of the mandatory and other requirements mentioned in this document must be submitted along with the below form, noncompliance of which shall lead to disqualification.

1. PRE-QUALIFICATION FORMS

*Please attach copies of NTN, GST Registration & Professional Tax Certificate

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Financial Work of the Firm / Supplier

Company Net Worth

Company Turn Over

* In case of Private Limited, Please Audited Balance Sheet for the last three years.

Company/Firm/ Supplier Profile

3After Sale Services

4Warranty Details

5Buy Back or Return Policy

6Any Other Information that supplier may like to provide

List of Current Customers (Companies / Organizations / Businesses)

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(Attach documentary proof with proper reference for the companies / organizations mentioned above)

The information given above is true to the best of our knowledge; we undertake to inform UOS, Sargodha of any changes that may take place later in the status of company in business / agency or the management.

The terms and conditions attached have also been read and certificate signed.

Authorized Signature: ______

Name:______

Designation:______

Date:______

Note: In case of insufficient space against any column, please attach separate sheet (s) for details / information

1. DETAILS OF CONTRACTS/ASSIGNMENTS/PROJECTS UNDERTAKEN BY THE FIRM

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1. EVALUATION CRITERIA

IMPORTANT NOTE:-

All the applicants to please note that as per PPRA Rules and Regulations, all the documents/statements submitted by a Firm/Supplier for its pre-qualification are under Oath.

Any document/statement provided if proved false, mis-stated, concocted, or incorrect at any time during or after Pre-qualification will result into permanent dis- qualification and black listing of the firm/Company/Supplier with their names displayed on PPRA website.

PASS MARKS: Based on conditions listed in this document, Proposal not meeting the 70% (passmarks limit) will be rejected. All Firms/Suppliers scoring greater than or equal to 70% of the marks will be accepted in Pre-Qualification.

PROVISON: Provided that if NONE or ONLY ONE (single) Firm/Supplier exceeds the 70% pass mark,then the Purchaser SHALL decrease the Pass Mark limit to 60%. In other words, if TWO or more Firms/Suppliers exceed 70%, then the Pass Mark will NOT be decreased to 60%.

If Pass Marks are decreased to 60%, then ALL Firms/Suppliers with scores greater than or equal to 60% shall be considered EQUALLY.

The Firms/Suppliers who have duly complied with the Qualification and Evaluation Criteria against each item will be eligible for further processing.

The proposals shall be evaluated in the light of following evaluation criteria:

MANDATORY DOCUMENTS FOR FIRMS PARTICIPARING IN ANY PROJECT

1)Evaluation criteria for Allama Iqbal campus

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• 100 Million & above
• 80 to 100 million

• Project engineer(B.E Civil)
• Project supervisor(DAE civil)
• DAE electrical
• DAE mechanical

2)Evaluation criteria for Extension of Agriculture Labs