University of Mount OliveCatalog pg. 22 -23 -24
Administrative Withdrawal
Students are responsible for contacting their respective instructors regarding absences. Instructors are responsible for recording ongoing, timely and accurate attendance for the entire duration of their class. Students will be administratively withdrawn from any class for which they fail to attend or have no contact with the instructor for two consecutive weeks at any point in the course, regardless of class length or delivery mode. Classes for which a student is registered but has never attended cannot be used to determine enrollment status in regard to financial aid awarding and disbursing. Aid will not be disbursed until the student has begun attending.
The University also routinely monitors institutional attendance records to determine when students unofficially withdraw. Except in unusual instances, the date of the University’s determination that the student has unofficially withdrawn will be no later than 14 days after the student’s last date of attendance.
NOTE: If a student is absent from all classes for a period of 14 consecutive calendar days, the University will contact the student to determine their plan for returning to class. If the student is determined to be not returning, the University will process an administrative withdrawal, to include any necessary return calculations.
Dropping a Course
A student must drop the course during the first week of class to have it removed from their transcript. A request to drop can be initiated by a formal request in writing to the student’s advisor within 7 calendar days of the start of the course (e.g. if courses begin on a Monday, students would have until the following Monday by the open of business at 8am to contact their advisor). Charges will be reversed if proper procedure is followed in the first week only, but this may impact VA benefit aid.
A course dropped after the first week up to midway through the course will receive a W. The W will not be computed in determining grade point average if the student follows the procedure for dropping a course. A student may request a withdrawal by making a formal request to their advisor. Failure to follow the drop procedures will result in a grade of F. No course can be dropped after the midway point of the class.
Adding a Course
To add a course, a student must make a request to their academic advisor in writing. No seated course may be added once the course begins. Registration for an online course ends one week prior to the course start date. Books must be ordered early to allow for distribution prior to the beginning of the class.
Substituting a Course
Only under exceptional circumstances will substitutes for or exemptions from the prescribed curriculum be permitted. To request a course substitution, the Division Chair of the student’s program will seek approval in writing from the Dean of the Graduate School. Any deviations from the published degree requirements must have approval of the appropriate Division Chair, Dean of the Graduate School, and Vice President for Academic Affairs.