Minutes Clubs & Societies Committee Thursday 19th Oct 2006
University of Melbourne Student Union
Meeting of the Clubs and Societies Committee
Minutes (UNCONFIRMED)
3.45pm, Thursday 19th of October 2006
Location: Office Bearer Space
Meeting opened 3.50pm.
1. Procedural matters
1.1 Pat appointed chairman as OB
1.2 Dil elected minute taker
Moved: Davo, Seconded: Goldie
CARRIED
1.3 Attendance:
Kelly,
Pat,
Dil
Davo,
Fiona
Goldie
As Clancy and Carl have dropped off as at the proposed meeting scheduled for today, a special meeting was petitioned by the three present committee members, who now constitute quorum.
Petitioned: Davo, Goldie, Kelly
CARRIED
1.4 Apologies
Bridie
1.5 Adoption of Agenda
Moved: Dil Seconded: Kelly
CARRIED
2. Ratification of Previous Minutes
Moved: Kelly, Seconded: Davo
CARRIED
3. OBs Report
Accept OB’s report
Moved : Davo, Seconded: Kelly
CARRIED WITHOUT DISSENT
4. Grants
Approved Grants en Bloc
M: Davo S: Dil
Carried
6. Problem Grants
Maths & Stats Competition and Social Function
Motion: To approve grant for off-campus event
M: Davo S: Kelly
Debating Society Competition grant
Motion: Approve grants for Prizes but not for dinner wine
M: Goldie S: Pat
7. Final Approval
Biomedical Science Students Society
Motion: To approve final application
M: Kelly S:Goldie
CARRIED
Footbag (Hacky Sack) Club
Motion: To approve final application
M: Davo S:Goldie
CARRIED
8. Correspondence with Mr. Robert Anderson from Mature Age SS
Correspondence received and reported on. Noted that Alex White has made a comprehensive reply to Mr. Anderson’s complaints, and referred him to the Students Council if he wishes to appeal decisions of the C&S committee. The C&S Office need not continue correspondence on this point as he has been advised of appropriate appeal channels.
9. Issues from Clubs council
- Faculty Clubs
The committee noted that regulations will not be changed to allow faculty to have a different method of enlisting members.
- Exec Handover
Clubs will not receive funding until they show that at least 2 of the executive committee are UMSU members. This includes funding for orientation.
Motion: That clubs must carry student union membership brochures on their table during orientation
Moved: Davo Seconded: Kelly
CARRIED
10. Fiona’s Pretty New Holiday Care Application form
The committee noted that the Holiday care application form was indeed very pretty
10) Orientation allowable funding
Note: That the orientation allowable funding would not be extended to include cost of membership cards
11) Orientation
Motion: Faculty clubs are allowed to have tables with the General interest tables if they want
M: Dil S: Kelly
CARRIED
Motion: Unaffiliated clubs are allowed to set up tables during O'Week Clubs carnival only if,
- a deposit of $100 is put down, which is only redeemable only if the clubs completes affiliation
- the C&S committee approves their application
- they agree to not take membership fees and only to take personal details for Expression of Interest
- there are tables leftover after affiliated clubs are given tables
12) Other Business
Spending on clubs council
Motion: To approve the cost $260 to be taken out of sundries for clubs council
M: Goldie S: Pat
Next Meeting on 2nd Nov at 3.30pm
Meeting closed 5.25pm