COMMONWEALTH OF KENTUCKY
Cabinet for Health and Family Services
Department for Community Based Services
Frankfort, Kentucky
Operation Manual
Transmittal Letter No. 346
November 1, 2009
To: All Field Staff
Subject: Revisions to Volume III and IIIA
This OMTL revises sections in Volume IIIA to include information on the increase of transportation assistance to a flat rate of $200 per month. This affects transportation payments issued on or after 11/1/09. Transportation payments made for November but paid prior to 11/1/09 are not to be supplemented. Staff will still have the ability to supplement payments made for a prior month (example: an individual received partial transportation for October but verified on 11/5 that he/she completed enough days to be eligible for full transportation; the worker can issue a supplemental payment for October using code ‘A’ on STEP payment screen). The OMTL also clarifies that transportation payments are made only for individuals with 4 or more days in a month of KWP participation. Individuals who incur transportation costs associated with KWP participation for 1-3 days in a month are eligible for $15, paid out of Miscellaneous Fees.
In addition, this OMTL contains information concerning the increase of Car Repair funds to $1500 and explanation of start dates and balance reset on 11/1/09.
The OMTL also revises Volume III with material removed from Volume I.
Volume III
The Table of Contents is revised:
To delete:
MS 2302, Subsidized Adoption Child; and
MS 2304, Strikers;
To add:
MS 2040, Disclosure of Information for TANF Programs
MS 2198, Direct Deposit;
MS 2208 FAD Payments;
MS 2217, Strikers;
MS 2275, Subsidized Adoption Child;
MS 2285, Citizenship Requirements;
MS 2290, Verification of Identity Requirements;
MS 2460, Sponsor Resources; and
MS 2505, Sponsor Income;
To rename:
MS 2209, FAD Payment Adjustments;
MS 2210, Introduction to Technical Eligibility Requirements; and
MS 2300, Criteria for Qualified Aliens.
The following manual sections are added to Volume III as a result of the reorganization of Volume I and are worded for clarity:
MS 2040, Disclosure of Information for TANF Programs;
MS 2198, Direct Deposit;
MS 2209, FAD Payment Adjustments;
MS 2285, Citizenship Requirements;
MS 2290, Verification of Identity;
MS 2300, Criteria for Qualified Aliens;
MS 2460, Sponsor Resources; and
MS 2505, Sponsor Income.
MS 2100, Making Application, is revised to correct the links to Volume I manual sections.
MS 2120, K-TAP Application/Recertification Interviews, is revised to add that an explanation of KenPAC, the use of the Medicaid card, and use of benefits is provided during the interview. In addition, the links to other manual sections have been corrected.
MS 2198, Direct Deposit, is created to describe the payment option of Direct Deposit available to K-TAP recipients.
MS 2208, FAD Payments, is created with the material formerly located in MS 2209.
MS 2209, FAD Payment Adjustments, now contains information concerning adjusting FAD payments.
MS 2210, Eligible Individuals, is renamed Introduction to Technical Eligibility Requirements, and the information from MS 2300 is merged into this section.
MS 2217, Strikers, is created and contains information formerly found in MS 2304.
MS 2270, Adopted Child, is revised to correct a link and to change the reference to Child Support Enforcement.
MS 2275, Subsidized Adoption Child, is created and contains information formerly found in MS 2302.
MS 2285, Citizenship Requirements, is created to include information regarding citizenship requirements formerly found in Volume I.
MS 2290, Verification of Identity Requirements, is created to include information regarding identity verification requirements formerly found in Volume I.
MS 2300, Criteria for Qualified Aliens, is created to include information regarding qualified alien status formerly found in Volume I. In addition, the exemption from the 5-year ban for Afghans is extended to 8 months.
MS 2332, Enumeration, is revised to incorporate the material concerning the enumeration process formerly found in Volume I.
MS 2460, Sponsor Resources, is created to include information on K-TAP eligibility for a sponsored alien that was formerly in Volume I.
MS 2505, Sponsor Income, is created to include information regarding income for a sponsored alien formerly contained in Volume I.
MS 2605, Statutory Benefits, is revised to remove the Exception to using the NET amount of RSDI shown on IMS Program 39. The amount of RSDI will no longer be reduced if there is a reduction of RSDI due to an overpayment.
MS 3700, Educational Bonus, is revised to state that an educational bonus can be paid one time for English as a Second Language (ESL) and once for any type of post-secondary degree. In addition, it is reorganized for clarity and a statement concerning verification is added.
Volume IIIA
The Table of Contents is revised to add MS 5388, Supportive Service Refunds and Adjustments.
MS 4245, Calculating Hours of Participation for WEP/COM, is revised to incorporate information from FSM 09-09-127, Adding Transportation Reimbursement to the WEP/COM Calculation, which added the KWP transportation payments to the calculation of WEP/COM hours.
MS 5300, Transportation Authorization and Issuance Procedures, is revised to change the amount of transportation paid to $200 per month and to explain changes in the process of issuing the payment since only one amount will be issued. Only individuals with 4 or more days a month of KWP participation are eligible for $200.
MS 5350, Overview of Supportive Services, is revised to change the amount of car repair to $1500 per 12-month period. It also revises the section regarding Miscellaneous Fees. Code 55 is used to issue $15 for individuals with transportation costs associated with KWP Participation for 1-3 days in a month.
MS 5375, Car Repairs and Expenses, is revised to change the amount of car repair to $1500. KWP participants with a current car repair start date will have their car repair start date changed to 11/1/09. KWP participants without a car repair start date will have their start date set when the first car repair payment is entered on STEP.
MS 5388, Supportive Service Refunds and Adjustments, is created to identify procedures for supportive service refunds and adjustments.
Patricia R. Wilson, Commissioner