University of Kentucky Periodic Review

CollegeSelf-Study Report Checklist*

Academic units and degree programs undergoing a periodic program review should make use of this checklist.

This checklist is provided as a guideline for items that should be included in a self-study, as required by theCouncil on Postsecondary Education (CPE) andSouthern Association of Colleges and Schools, Commission on Colleges (SACSCOC), as well as by UK’sGoverning Regulations, Administrative Regulations, and Senate Rules.Additional information may be added to the reports as needed.

AR 1:4 states: “The purpose of the program review is to improve the quality and effectiveness of teaching and learning, research, public service, and operations.It does so by systematically examining missions, goals, objectives, resources, activities, processes, and outcomes of programs and services.”

All data is to be collected in the unit under review (with help as needed from the college), unless otherwise noted in parenthesis below.

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Organization of the Self-Study Report

The self-study document is the primary resource used by review committees to complete the second phase of the periodic program review process.

Cover Page

  • College Information:
  • Unit Name (including degree programs under review)
  • Year Periodic Review Process Started
  • Name of Accreditation Agency & Last Accreditation visit (if applicable)
  • Submitted by: Name of appropriate designee(s) (include titles and contact information)
  • Submitted to: List the appropriate person(s) the report will be submitted to for approval(Dean/Provost)
  • Date Report is Submitted:

Executive Summary

  • Brief account of self-study process
  • Committee membernames and affiliations
  • Overview of progress since last Self-Study (attention to last Implementation Plan/ current Annual Progress Reporting)
  • Major recommendations and areas of concern

Copy of the Unit Self-Study Report Checklistindicating what pages of the self-study narrative or appendix the items of the checklist are addressed and can be found.

Unit Self-Study Report:This narrative must describe, analyze and synthesize information about the academic department /educational unit and associated degree programs.The report should include the components detailed below.Some documents may be tabled features within the text.Others may be featured as appendices.An electronic version of the report and supporting documentation is required for archival purposes. Please note that the structure of the narrative need not follow the structure of the checklist.

Appendices:The supporting documentation of the narrative.This is the section in which the unit provides additional materials as evidence insupport of the narrative (e.g., organizational charts, tables, reports, etc.)

College Self-Study ReportChecklist*
This narrative must describe, analyze and synthesize information about the College and its units (as appropriate).The report should include the components detailed below.Some documents may be tabled features within the text.Others may be featured as appendices.An electronic version of the report and supporting documentation is required for archival purposes.
Please note that the structure of the narrative need not follow the structure of the checklist.
Overview of College and its Units(as appropriate) / Included
(, CPE*, SACS-COC*)
*Required / Narrative
Page(s) / Page Number(s) of appropriate Evidence/
Supporting Documents
Provide the College Mission, Vision, and Goals
Consortial Relations:The SACS accreditation process mandates that we “ensure the quality of educational programs/courses offered through consortial relationships or contractual agreements and that the institution evaluates the consortial relationship and/or agreement against the purpose of the institution.” Please list any consortium or contractual relationships your College has with other institutions as wellas the mechanism for evaluating the effectiveness of these relationship / SACS-COC
Articulate primary College’s strategic initiatives for the past 3 years and the college’sprogress towards achieving the University and State initiatives (be sure to referenceUnit Strategic Plan, Annual Progress Report, and most recent Implementation Plan)
Describe primary faculty/administration contributions to the 3-4 strongest research and creative areas in the college.
Describe primary faculty/administration contribution to teaching and service at the college level that has enhanced university strategic initiatives.
Describe the attrition(cumulative number not tenured, resigned, retired, or other) of the college faculty over the past five years. Discuss expected effect on program(s) under review and other issues related to ability to retain qualified faculty (5 year review). Recommend including a table.
College Level Fellowships, GTA and GRA Information: List the salary range (hourly rate or semester half-time contract) for GTAs and GRAs and estimate the number on fellowship for the current or most recent Fall Semester.
Describe the reasons students reject fellowships or assistantship offered from the university, college, or departments (as appropriate).
Documentation of Implementation of Policies & Procedures
Identifythe educational policies and procedures established through faculty governance and responsible parties for implementation (e.g., admission criteria and procedure, academic performance standards, equivalency credits, course transfers, course substitutions. / Included
(, CPE*, SACS-COC*)
*Required / Narrative
Page(s) / Page Number(s) of appropriate Evidence/
Supporting Documents
Evidence of adherence to educational policies and procedures established through the faculty governance process, including consistency in applying policies related to grading, probation, admissions, termination / SACS-COC
Evidence of consistent review and monitoring of course substitution, course equivalency credits, course transfers toward degree completion, and vetting of exceptions, degree requirements, / SACS-COC
Evidence of adherence to unit procedures on faculty personnel actions (e.g. appointment, promotion and tenuring)and budget request preparation
Evidence of course scheduling and teaching assignment;
Evaluation of course grade distribution by level and discussion of strategies to monitor grade deflation/inflation include DEW rates.
Dissemination and transparency of all the above
Evaluation ofQuality & Productivity / Included
(, CPE*, SACS-COC*)
*Required / Narrative
Page(s) / Page Number(s) of appropriate Evidence/
Supporting Documents
Operations: Quality of faculty & staff communications and interactions, such as awards/recognitions, opportunities for input, unit meeting schedule, unit retreat schedule, opportunities for faculty and staff to interact
Instruction: Overview of current instructional program(s) and plans; describe measures of teaching effectiveness and efforts to improve (e.g., faculty development initiatives for instruction, teacher mentor programs)
  • Class sizes and faculty nucleus for program instruction
  • Instructional Equipment
  • Faculty credentialing
  • Co-curricular opportunities

College Benchmarking Activities: Summary of benchmarking activities; include institutions/colleges benchmarked against and comparison results tracked against:
  • promotion and tenure expectations
  • annual evaluation expectation
  • faculty mentoring expectations
  • budget
  • number of faculty, staff, administration

Describe primary faculty/administration contributions to the 3-4 strongest research and creative areas in the college.
Describe primary faculty/administration contribution to teaching and service at the college level that has enhanced university strategic initiatives.
Describe the attrition(cumulative number not tenured, resigned, retired, or other) of the college faculty over the past five years. Discuss the expected effect on program(s) under review and other issues related to ability to retain qualified faculty (5 year review).Recommend including a table.
List current number of unfilled lines and discuss current actions or plans to fill line.Include description of “start-up” packages.
College Research Activities & Initiatives
  • Number of research FTE faculty
  • Number of postdoctoral fellows and scholars, graduate research and teaching assistantships
  • List of grants and contracts for the period of review, including funding amounts (OSPA)
  • Summary of research programs by topic
  • Fellowships
  • Honors & Recognitions
  • Graduate student publications and presentations
  • UndergraduateResearch Activities & Initiatives (if applicable)

Evaluation of Student Success
(Programs under the College, not associated with an Academic Department) / Included
(, CPE*, SACS-COC*)
*Required / Narrative
Page(s) / Page Number(s) of appropriate Evidence/
Supporting Documents
Student Learning Outcomes Assessment
  • Evidence of attainment of student learning outcomes for all program delivery, as applicable (e.g., traditional, online, distance education, etc.)
  • Current Program Assessment Mapping of Student Learning Outcomes for Graduate Programs
  • Current Program Assessment Mapping for Student Learning Outcomes for Undergraduate Programs
  • Assessment Results reports and findings for improvement (include evidence)

Evaluation of students’ post-graduate success
  • Employer satisfaction with graduates as measured by surveys and/or alumni satisfaction
  • Job Placement (Undergraduate/graduate) or graduate school admission
  • Pass rates on licensure/Certification (if applicable)

External awards or other recognition of the students/graduates, faculty, and/or programs
Average time and credits to degree
Describe processes used to ensure currency of curriculum (industry advisory boards, pass rates on licensure or standardized exams, etc.)
Describequality of orientation, advising and other student service/developmentprograms;Effectiveness of advising; Innovations and efforts to improve advising
College Resources / Included
(, CPE*, SACS-COC*)
*Required / Narrative
Page(s) / Page Number(s) of appropriate Evidence/
Supporting Documents
Cost and Funding of Programs: The resource requirements and planned resources of program funding must be detailed in order to assess the adequacy of the resources to support quality programs.
  • Student credit hour per instructional faculty FTE
  • Budget summary information (including extramural funding) and adequacy

Facilities summary information and adequacy
Equipment (including IT capacity) summary information and adequacy
Personnel summary information and adequacy (including faculty and staff numbers, salaries, demographics)
Support from other university units (college, research administration, office of engagement, human resources,
Support from Development and Alumni Affairs
Input from Affected Constituents
(e.g., surveys, focus groups, interviews, etc.)Information to be gathered from accreditation visit/external reviewers and progress updates since last program review (append external review comments for accredited reviews) / Included
(, CPE*, SACS-COC*)
*Required / Narrative
Page(s) / Page Number(s) of appropriate Evidence/
Supporting Documents
Quality of collegial environment (include climate for equity and diversity)
Evaluation data from faculty
Evaluation data from staff
Evaluation data from students
Service, Extension and Non Extension Programs
Quantity and quality of outreach and community service; Interrelationship of public service with research and other aspects of the college; Nature and quality of service to the university and discipline; / Included
(, CPE*, SACS-COC*)
*Required / Narrative
Page(s) / Page Number(s) of appropriate Evidence/
Supporting Documents
Summary of Quantity and quality of outreach and community service; Interrelationship of public service with research and other aspects of the program; Nature and quality of service to the university and discipline
Summary of extension programs by topic
Summary of country-level programs
Summary of youth programs
Summary of community-based programs and training
Extension publications and videos
Evidence of public service activities such as congressional testimony, service on boards
Number of FTE extension faculty and extension specialists
Description and evaluation of outreach, service, and engagement activities
Number of clientele served; programs and training opportunities
Other Areas / Included
(, CPE*, SACS-COC*)
*Required / Narrative
Page(s) / Page Number(s) of appropriate Evidence/
Supporting Documents
Beginning with the 2013-2014 Cycle: Quality Enhancement Plan (Multimodal Communications Across the Discipline):Please indicate College contribution to the goals of the QEP.
University Diversity Plan: Please indicate ways in which the program contributes to the University’s Diversity Plan

Self-Study Checklist adapted and modified by University Provost taskforce, from the following institutional websites/resources and state council:

Current University of Kentucky Program Review “Self-Study Checklist for Educational Units”

Draft of KY Council on Postsecondary Education (CPE) Program Review User Guide 11-2-11.

University of Central Florida Academic Program Review Process, Graduate and Undergraduate Self-Study Documents:

University of Tennessee, 2007-2008 Office of the Provost, Academic Program Review :

Texas A& M University: 2008 Guidelines for Academic Program Review :

Checklist Updated 11/16/15

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