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Graduate Student Handbook 2017-2018

ABOUT THIS HANDBOOK

This Handbook contains information about University of Kansas policies, requirements, and resources relevant to all graduate students in the School of Engineering (updated every other year).

This guide is designed to allow users to go to any section of the Graduate Student Handbook from the table of Contents. This manual also links to other resources; e.g., other departmental or external Web sites. Those resources will open in a separate browser window.

We wish this handbook to be as useful as possible, so we invite your suggestions for improvements; please send them to Anna Paradis, Director of Graduate Academic Services, . This handbook is available online at http://www.engr.ku.edu/graduate/resources/.

Additional Introductory Topics:

·  Introduction

·  Welcome Letter from Associate Dean, Dr. Arvin Agah

See also:

·  Resources for Graduate Students and their Advisors

Table of Contents

Section 1: Academic Programs, Requirements, and Policy

Programs of Instruction

KU Offices

Degree Requirements

·  Transfer Credit

·  Time Limits

·  Responsible Scholarship & research Skills

·  Residency Policy

·  Graduation Requirements and Information

Procedures for Enrollment

·  Graduate Tuition

·  Enrollment Process

·  Dismissal

·  Leaves of Absence

·  Change of Degree

·  Degrees Conferral

·  Finances

o  Financial Aid Office

o  Graduate Teaching Assistant / Graduate Research Assistant

o  KU Jobs / Student Hourly / Work Study

o  Loans for International and Domestic Students

Section 2: Student Life

Student Success Office

Living Expenses

Housing

·  Student Housing

·  Off-Campus Housing

·  Housing Co-Operatives

·  Furniture and Household Items

o  Renting Furnishings

o  Buying Furnishings

·  Storage

Dining Options

·  Cooking at Home

·  KU Dining Services

·  Kansas & Burge Union

·  Snack Bars and Restaurants

Family Life

·  Childcare Grant and Budget Adjustment

·  Child Care

o  Hilltop Childhood Development Center

o  Nursery Schools / Daycare Providers

o  After-School Care

·  Public Schools / Private Schools

·  Public Library

·  Domestic Partners

·  Employment for Spouses and Domestic Partners

·  Domestic Violence

o  On-Campus Resources

o  Off-Campus Resources

KU Card

Health Concerns

·  Student Health Services

o  Primary Medical Care

o  Health Promotion Services

o  Counseling and Psychological Services

o  Health Insurance

Transportation and Parking

·  Parking & Transit Department

·  Alternatives to driving

o  KU on Wheels

o  Commute Club/Clean Air Cash

o  Carpooling- http://www.carpoolworld.com/

o  Kansas Vanpooling - http://da.ks.gov/fm/cmp/information/VanPoolCoordinators.htm

o  Car Rentals

o  Safe bus / Safe Ride

o  Bicycling

Resource Conservation

·  KU Center for Sustainability

Campus Safety

·  Department of Public Safety

o  Emergencies

o  Lost and Found

·  Safe Travel at Night

o  Suggested Travel Routes

o  Emily Taylor Women’s Resource Center

Severe Weather / Tornado Preparedness

·  KU Lawrence Campus Alerts

·  Local Resources

Religious Activities

Athletics and Recreation

·  KU Recreation Services

·  Kansas Jay Hawks Athletics

·  See Student Organizations

Local Attractions

·  On Campus

·  Off Campus

Campus Events, Student Organizations, and Community Centers

·  Visiting Scholars

·  KU Research & Graduate Programs Events

o  Student Involvement & the Leadership Development Center

o  Office of Student Success

·  School of Engineering, Research & Graduate Programs

o  RGP Events and Newsletter

o  Student Organizations & Activities

o  SoE on Facebook

Student Participation in University Governance

·  Committees

Section 3: Important University Policies

Academic & Research Policies

·  Academic Misconduct

·  Responsible Conduct of Research

·  KU Center for Research (KUCR)

·  Intellectual Property Policy

·  Center for Technology Commercialization

·  Computer & Network Usage

Policies Related to Personal Conduct

·  Code of Ethics for Engineers

·  Code of Conduct

Guidelines for Good Practices in the Graduate Student-Faculty Advisor Relationship

Other Policies

KU Policy Library

Section 4: University Resources and Publications

International Student Services

KU Bookstore

Engineering Career Center

KU Libraries

KU Writing Center

KU Study Abroad Program

Publications of General Interest

Introduction

The information in this handbook is provided to help graduate students understand graduate education policies and procedures at KU and in the School of Engineering. This information should be used in conjunction with the online Graduate Catalog (http://www.ku.edu/academics/catalogs/) and the University Registrar’s Academic Calendar.

The primary responsibility for meeting graduation requirements rests with the student. When students have questions or concerns, they should discuss them with their advisor, department assistant or director, the School’s Director of Graduate Student Services, Coordinator of Research and Graduate Programs, or the Associate Dean for Research and Graduate Programs.

Students should keep their mailing address and e-mail current with the university (even after graduation). This can be done online in Enroll & Pay > Campus Personal Information. The university sends important information to students by e-mail; students should check e-mail regularly.

Engineering Dean’s Office

1 Eaton Hall, (785) 864-3881,

Dean of the School of Engineering – Michael Branicky

Research & Graduate Programs

Associate Dean of Engineering, Research and Graduate Programs – Arvin Agah

1 Eaton Hall, (785) 864-3881, or

Director of Graduate Academic Services – Anna Paradis

Coordinator of Graduate Recruitment and Outreach

1415 LEEP2, (785) 864-3881, or

Engineering Career Center

1410 LEEP2, 864-3891

Director – Cathy Schwabauer

Engineering Technology Service Center

1001 Eaton Hall, 864-5250

Manager – John Kumar

Department and Program Offices

·  Aerospace Engineering, 2120 Learned Hall, 864-2966

·  Bioengineering, 3138 Learned Hall, 864-2103

·  Chemical & Petroleum Engineering, 4132 Learned Hall, 864-4943

·  Civil, Environmental & Architectural Engineering, 2150 Learned Hall, 864-2925

·  Electrical Engineering & Computer Science, 2001 Eaton Hall, 864-4833

·  Engineering Management, 125 Regents Center, Edwards Campus, 864-8561

·  Mechanical Engineering, 3138 Learned Hall, 864-2982

Message from the Associate Dean of Research and Graduate Programs

Welcome Graduate Students.

I’m pleased that you’ve chosen to attend the University of Kansas School of Engineering. You’ve made an excellent choice that will serve you well. If you are not familiar with KU, the School of Engineering, or Lawrence, here are a few facts:

·  Research funding in engineering has doubled in the last 5 years.

·  Lawrence is the “opening destination” in Google Earth, in part because Google’s engineering director – Brian McClendon is a KU engineering graduate.

·  Lawrence is a thriving community of over 88,000 in northeast Kansas, about 30 miles west of Kansas City. It is a true college town with a vitality and diversity uniquely its own. The city is home to two universities: KU and Haskell Indian Nations University; and, it boasts one of the most beautiful downtowns in the country that is home to shopping, restaurants, music venues, and coffee shops.

·  Lawrence ranks highly on multiple "best" list: Forbes Magazine, MSNBC, and the American Institute for Economic Research all cite Lawrence in their rankings of cities and college towns.

·  The University of Kansas Medical Center (KUMC) is a research partner with faculty on the main campus; KUMC is located in the nearby Kansas City metropolis.

If the list above isn’t enough to get you thinking about how to spend your time as an engineering graduate student at KU, here’s some more information:

The University of Kansas is a major research university with a long and successful record of research collaboration promoted through independent and multidisciplinary research centers that focus on common themes. I encourage you to think about your research interests early and begin talking with faculty members in these areas.

The School offers travel funds for you to present your research at professional conferences; and, you should be able to take advantage of these opportunities several times as your research interests are translated into publications.

It is also helpful to know your research interests as you complete your Plan of Study, which should be completed by the beginning of your second semester. Your Plan of Study serves as a record of your intentions, an indicator of the likely time-to-degree, and as an official acknowledgement of the adviser's and committee members' approval of your plan to fulfill degree requirements. In general, engineering graduate students earn degrees in a very timely fashion. In fact, engineering doctorate students, on average, earned degrees faster than any other program at KU between 2004 and 2006. Our number one goal is to make sure that you graduate, and ideally, that you graduate in a timely manner. Although you contribute knowledge to the School as a student, you contribute even more to the engineering profession as a graduate with an advanced degree.

The Graduate Engineering Association (GEA) also serves to help you develop professional skills. I encourage you to become involved with GEA and attend the many workshops and events offered throughout the year.

Ultimately, you are responsible for making sure that you take the appropriate steps needed to graduate; however, organizations, such as GEA, and staff members in the School are here to help. We have a vested interest in your success – it’s not just about adding credentials behind your name. Please feel free to contact me or any member of my staff during your tenure here.

I wish you the best of luck.

Arvin Agah
Associate Dean
Research and Graduate Programs

Section One

ACADEMIC PROGRAMS, REQUIREMENTS, AND POLICIES

This section includes:

Programs of Instruction

KU Offices

Degree Requirements

Procedures for Enrollment

PROGRAMS OF INSTRUCTION

School of Engineering (785) 864-3881

Aerospace Engineering (ME, MS, PhD, DE) Lawrence Campus
Architectural Engineering (MS) Lawrence Campus
Bioengineering (MS, PhD) Lawrence Campus & KU Medical Center
Chemical and Petroleum Engineering (MS, PhD) Lawrence Campus
Civil Engineering (MS, MCE, PhD, DE) Lawrence & Edwards Campus
Computer Science (MS, PhD) Lawrence Campus
Computer Engineering (MS) Lawrence Campus
Construction Management (MCM) Lawrence & Edwards Campus
Electrical Engineering (MS, PhD) Lawrence Campus
Engineering Management (MS) Edwards Campus
Environmental Engineering (MS, PhD) Lawrence Campus
Environmental Science (MS, PhD) Lawrence Campus
Information Technology (MS) Lawrence Campus Mechanical Engineering (MS, PhD) Lawrence Campus

KU Offices

The Office of Graduate Studies

Graduate Admissions Strong Hall, room 313(785) 864-8040 (785) 864-3119

Graduate Studies (785) 864-8040

International Student Services (ISS) KU Applied English Center (AEC)2 Strong Hall(785) 864-3617

DEGREE REQUIREMENTS

Graduate Credit - Transfer Credit Policy

http://policy.ku.edu/graduate-studies/graduate-credit

Program Time Constraints – Degree Time Limits

MS Policy - http://policy.ku.edu/graduate-studies/ma-program-time-constraints

PhD Policy - http://policy.ku.edu/graduate-studies/doctoral-program-time-contraints

Research Skills & Responsible Scholarship

All doctoral students are required to obtain research skills and have training in responsible scholarship pertinent to the field of research. The requirements differ for each department/program. Students should consult their graduate advisor to find the requirements for their program.

http://policy.ku.edu/graduate-studies/research-skills-responsible-scholarship

Residency Policy

Two semesters, which may include one summer session, must be spent in resident study at KU. During this period, the student must be involved full time in academic or professional pursuits, which may include an appointment for teaching or research if it is directed specifically toward degree objectives. Enrollment in approved distance-learning courses offered through KU cannot be used to meet the doctoral residency requirement. The student must be enrolled in a minimum of 6 credit hours per semester, and the increased research involvement must be fully supported and documented by the dissertation supervisor as contributing to the student’s dissertation or program objectives. Research must be performed under the direct supervision of the major adviser if on campus, or with adequate liaison if off campus.

Note: These are minimum residence requirements. Please check with the Graduate Division of your school or college for any additional requirements.

Graduation Requirements and Information Graduate students have different deadlines and requirements than undergraduates, and students are advised to check the academic calendar for graduation deadlines. The first step is to “Apply to Graduate” in Enroll & Pay (also commonly referred to as “Application for Degree” or “AFD”). Submitting an Application for Graduation will generate a degree check by the Graduate Student Services Specialist. Students will receive additional graduation instructions once the Application for Graduation is complete. Additional information about degrees and Commencement is available on the University Registrar’s Website and KU Commencement page.

For a complete checklist of graduation requirements see the Engineering Research and Graduate Program website at http://www.engr.ku.edu/graduate/steps.html.

*For more information, refer to the Graduate Catalog at https://www.ku.edu/academics/catalogs/.

PROCEDURES FOR ENROLLMENT

Enrollment Process

1. Go to the KU portal and click on the “Enroll & Pay” link. The Enroll & Pay system will give a student his or her assigned enrollment time.

2. Individual departments/programs will advise students on which courses to enroll in. Students should complete the online Plan of Study (https://gradplan.engr.ku.edu/) after discussing coursework requirements with their advisor. The plan must be completed by the beginning of the second semester of study. The Plan of Study is a contract that shows which classes students will need to take to fulfill degree requirements. Students should review the Registrar’s website for a complete enrollment guide and enrollment deadlines, withdrawal checklist, important dates, and fees associated with enrollment.

Late enrollment begins at 12:00 am on the first instructional day of the fall, spring, and summer semesters. An advising hold may be placed on students’ accounts until they have met with an advisor to discuss classes for the following semester or if they have not enrolled for a semester. Department and program staff will release the hold once a student has been advised.

Course fees are listed on the KU Tuition Website at http://www.tuition.ku.edu/rates.shtml.

Dismissal

Graduate students must maintain an overall grade point average of 3.00, in which case the student is considered to be in good academic standing. A student who is on academic probation or admitted provisionally who fails to earn a B or better average may not be permitted to re-enroll. When the particular circumstances are deemed to justify continuation, and upon the recommendation of the department or program, such a student may be continued on probation by the Graduate Division for one additional semester equivalent of full-time study.