Full Name
Date
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TENURE TRACK LETTER OF OFFER TEMPLATE Rev 03/2018
FOR USE WITH ADOBESIGN
Date
Complete and/or make choices in each section filling in the blanks as
appropriate. Delete highlighted instructions, underlines, and references. Please check final formatting and page breaks.
You must have your draft letter reviewed by Human Resources prior to submitting for signatures; please submit the letter for review via Cherwell ( for letter of offer review for faculty. After HR review, add your HR Consultant to the routing sheet at the end of this document and insert the HR and Academic Affairs signatures first in the approval queue.
Name
Address
City/State/ZIP
Dear Dr./Mr./Ms./Miss/Mrs.Surname only:
I am pleased to offer you a100% appointmentto the faculty at the University of Colorado Colorado Springs as Title/Rank,position #Number. This offer is made upon the recommendation of the Department of Name of Department with the concurrence of the Dean of Name of College/Schooland the Executive Vice Chancellor for Academic Affairs. This offer has received final approval by the Chancellor of the University of Colorado Colorado Springs.
This offer is contingent upon you successfully passing a background check to includeeducational verification, prior employment verification, sex offender registry check, and criminal history. Positions entrusted with master keys and/or financial system access must also pass a credit history check. A successful background check must be receivedby the University prior to the commencement of employment.The University retains the right to conduct background checks on any employee. Should the University conduct a background check on you while you are employed, you will be notified.
OPTIONAL paragraph if candidate is a foreign national (delete paragraph ifcandidate does not require work authorization):
This offer is contingent upon your having an appropriate visa status that allows you to begin work for the University as of the start date for this position. If you do not have a visa status that will allow you to start working for the University starting on the first day of your employment as specified in this letter of offer, the University may, at its sole discretion, consider petitioning the US Citizenship and Immigration Service to obtain an appropriate visa status that will permit you to work for the University. If the University should decide to submit such a petition, and such petition is granted, then your position will begin on the day on which your visa status permits your employment by the University or on a date so indicated by the University. We rely on you to share information about your visa status and work eligibility with us in a timely manner. Any petition will be prepared by, or the preparation of the petition will be overseen by, theOffice of International Education, International Student and Scholar Services ( and any required filing fees will be paid by the Name of Hiring Department. This offer is contingent on you having appropriate visa status or on you being able to obtain the appropriate visa status based on USCIS approval of the University’s petition.
USE THIS PARAGRAPH IF THE CANDIDATE IS BEING HIRED WITH THE CUSTOMARY TENURE SCHEDULE (delete this paragraph and use following paragraph if being granted service credit):This is a tenure track appointment. Your initial academic year salary will be $Amount. Your service at the University of Colorado will beginMonth/Day/Year(this date is one week prior to the start of an academic semester)through the 2021-22academic year(initial appointments are for 3 years – Refer to Tenure Track Review Schedule).You will undergo an initial reappointment review in the second year of your initial appointment. If reappointed, your comprehensive review for reappointment will be conducted during your fourth year, academic year 2021-22 in accordance with University provisions concerning renewal and reappointment found in the Laws of the Regents. Following a successful comprehensive review, a mandatory review for tenure will occur during academic year 2024-25(the 7th year - Refer to Tenure Track Review Schedule). Criteria and standards for reviews are available in the Dean’s office.
USE THIS PARAGRAPH IF THE CANDIDATE IS BEING GRANTED SERVICE CREDIT TOWARD TENURE (deleteif not applicable):This is a tenure track appointment. Your initial academic year salary will be $Amount. Your service at the University of Colorado will beginMonth/Day/Year(this date is one week prior to the start of an academic semester)through the 201_-__academic year (initial appointments are for 3 years – Refer to Tenure Track Review Schedule). As you have requested, you will be granted Number(maximum of 3)years of credit toward the mandatory review for tenure based on your previous academic experience. By accepting the terms of this offer you acknowledge that your decision to accept credit toward tenure is binding and may not be declined by you at a later date.You will undergo a/n initial or comprehensive reappointment review in the second year of your initial appointment in accordance with the University provisions concerning renewal and reappointment found in the Laws of the Regents. Include for appointments with 1 year credit only (delete if not applicable):If reappointed, your comprehensive review will be conducted during your fourth year, academic year 20__-__. Following a successful comprehensive review, a mandatory review for tenure will occur during academic year 20__-__(please edit this language to conform to the Tenure Track Review Schedule). Criteria and standards for reviews are available in the Dean’s office.
OPTIONAL paragraphsif candidate has not finished degree(delete both of the following paragraphs if not applicable):
This offer is extended to you on the condition that you complete all requirements for conferral of the Ph.D. degree in (specify what the degree is in)prior to Month/Day/Year.If the degree is not conferred by this date, the Dean must receive notification from your dissertation chair prior to this date that you have completed all of the requirements for the Ph.D. and that it will be conferred on a specific date.
If you do not complete all the requirements at that time, your appointment will be at the rank of Instructor, a non-tenure track appointment, with an initial salary of $Amount for one academic year. This appointment will be converted to the rank of Assistant Professor at the beginning of the semester after the one in which you complete all requirements for the Ph.D. and your salary will be adjusted at the same time. In this case, your probationary period for tenure will begin in the fall semester 20__ (first full year of being an Assistant Professor).
The position to which you are appointed is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and as such, it is not eligible for overtime compensation.
All new tenure track faculty are required to attend New Faculty Orientation scheduled for all of August 14th and 15th, 2018. You will receive more information about orientation from the Provost’s office in July.
If you are currently on leave from another tenure track or tenured position, you must resign your current position prior to the beginning of your appointment at UCCS. This is a mandatory condition of your employment.
For purposes of annual merit evaluation, your efforts and accomplishments will be assessed according to a workload formula of40% teaching, 40% research/creative work, and 20% service to the Department, University and profession.Your teaching load for the X academic year will be X 3-credit hour courses total during the fall and spring semesters. Insubsequent academic years, your teaching load will be five 3-credit hour courses. The particular course assignments will be determined by your department chair in consultation with you.By accepting this appointment, you agree to perform duties and responsibilities which are in the area of your expertise or academic interest, or are otherwise appropriate, and which are assigned to you consistent with your rights and responsibilities as a faculty member, and the policies and procedures of the University and of your academic unit.
Delete paragraph if not applicable:
In this appointment as Assistant Professor you will receive $Amount to purchase (a computer, etc.) which will remain the property of the University of Colorado but will be for your exclusive use as long as you remain a member of the faculty.Additional information on faculty support (include start-up costs, etc.) Start-up funds are intended to enhance your research at UCCS. Should you leave your position at UCCS prior to the end of your initial three years, you agree that you will reimburse the University for start-up funds spent for (example: travel, conferences or any other allowable expenditures that would not result in a benefit to the University if the employee leaves the position).
You will be paid monthly on the last working day of the month. Your first paycheck will be deposited on the last working day of September. You may elect to have your pay distributed over 12 months instead of 9 months by completing aFaculty Election to Defer Receipt of Salary Paymentform (enclosed). If you select this option, we will collect this document during your visit to the Office of Human Resources.
You are eligible for benefits as a faculty member. The deadline to elect benefit plans or waive coverage is 31 days fromthe start of your appointment. Please view the University of Colorado Employee Benefits page at Use this website to learn about enrollment deadlines, benefit plans, eligibility, and educational resources. This site contains all of the necessary forms you will need to complete your enrollment paperwork. If you do not submit your Benefits Enrollment/Change Form within the 31 day deadline, you will be enrolled in the default medical and dental plans. If your appointment begins on the first of the month, medical and dental coverage begin on that date. If your appointment begins on any other date, coverage begins the first day of the following month. Your specific start date and benefits eligibility are determined by University policy. If you have questions after viewing the online Employee Benefits page, you can speak with a benefit counselor at (855) 216-7740 #3 (toll free).If you are an active member of the Colorado Public Employees’ Retirement Association (PERA), you must notify Employee Services within the first 30 days of your appointment.
Delete paragraph if not applicable:
In order to assist you with your relocation, the University will reimburse the actual moving and transportation costs for you to relocate, up to a maximum of $Amount and subject to University policy.Information is available at the following websites:
- Employee Services Procedures – Moving:
- Procurement Service Center Guide – How to Buy Moving Services:
- IRS Publication 521 – Moving Expenses:
Full time, tenure track faculty are eligible to apply for down payment assistance through the University of Colorado Faculty Housing Assistance Program. Information can be found at:
By accepting this appointment, you agree to uphold ethical standards appropriate to your position as a faculty member of the University, including, but not limited to, standards applicable to conflicts of interest and conflicts of commitment as defined by University policies. You agree to comply with all resolutions, rules and regulations adopted by the Board of Regents and with policies and procedures adopted by the campus or other unit in which your appointment is made, now in effect or as amended. You also agree to report suspected or known noncompliance of any law or University policy. Further, you agree to meet obligations imposed by federal and state law including the obligation to report. For additional information, please see the following links:
By accepting this appointment, you represent that you have read and agree to the University Administrative Policy Statement entitled Intellectual Property Policy on Discoveries and Patents for Their Protection and Commercialization(APS 1013) as periodically revised and updated.As a condition of your employment and by signing below, you agree to abide by the terms of APS 1013 and agree to assign, and hereby do assign, all discoveries in which the University has an interest as defined in the Policy, which can be reviewed here:
Pursuant to the Immigration Reform and Control Act (IRCA), the University must verify your employment eligibility within the first three working days of employment. IRCA requires every employee to complete an I-9 Form and to provide certain documents for examination that verify identity and employment eligibility. As a condition of your employment you must submit the required documentation to the Office of Human Resources, University Office Park 1831, prior to beginning employment at the University. Failure to submit IRCA documentation will result in the termination of this appointment.
As a condition of your employment, you must complete the mandatory certification and training referenced on the Office of Human Resources New Employee Paperwork page located at within 60 days of your start date.
The laws of the state of Colorado require that people employed to teach in any state university who are citizens of the United States affirm in writing that they will support the constitutions of the United States and of Colorado, and that they will faithfully execute the duties of their employment. The required pledge form is attached.
Official transcripts are required as part of your University personnel file. Please have them sent to the Office of Human Resources, University of Colorado Colorado Springs, UOP 1831, Colorado Springs, CO 80918 or .
The terms of this appointment shall be construed and interpreted according to the laws of the State of Colorado. The specific terms and conditions of your appointment as described in this letter may be changed only by a duly executed written amendment to this letter of offer. Your appointment, however, is subject to the laws and policies of the University of Colorado as they may be amended from time to time and the University may make changes to its policies and procedures which shall be applicable to your appointment without a written amendment to this letter of offer.
Please notify me of your willingness to accept this position by electronically signing this letter by Month/Day/Year. We look forward to your acceptance of this offer and your contributions to the University.
Very truly yours,
______
Name
Chair, Department of Name
Concurred by:
______
Name
Dean, College of Name
______
Thomas M. Christensen
Executive Vice Chancellor for Academic Affairs
Approved by:
______
Venkat Reddy
Chancellor
I accept this offer of the faculty position described above.
______
Signature Date
Speedtype ______
Full Name
Date
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Request for Approval
Faculty Action:New Hire
Department:
Rank: Assistant Professor
Salary: $
Search Type: Choose an item.
Requisition Number:
Notes:
Reviewed by Human Resources
Reviewed by Academic Affairs
Full Name
Date
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Faculty Pledge
REQUIRED BY C.R.S. 22-61-104
I solemnly pledge that I will uphold the Constitution of the United States and the Constitution of the State of Colorado, and I will faithfully perform the duties of the position upon which I am about to enter.
Signature ______
Name Printed ______
Full Name
Date
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Faculty Election to Defer Receipt of Salary Payment
(Request to Receive Salary Payments Over Twelve Months)
I, ______
(print name)
hereby request the allocation of my 9-month academic year salary be paid equally over the 12-month period of September 1 through August 31 of the following year.
Note: For current employees who are making a request for the following academic year, this form must be returned to the Office of Human Resources by June 30 prior to the start of the academic year for which they are requesting that it take effect. New employees hired after June 30 will have 30 days from date of hire to make an election.
My signature below indicates that by requesting an allocation of my 9-month academic year salary be paid over the 12-month period of September 1 through August 31, I understand that:
- My 9-month gross salary will be disbursed to me in equal payments over the 12-month period from September 1 through August 31.
- My deductions (taxes, benefits, retirement, etc…) will also be processed over 12 months.
- This election will take effect for the academic year following the date it was submitted if submitted by June 30.
- Once elected, I will not be allowed to revoke this election during the year and the payout will be made in accordance with the standard 12-month distribution schedule, except in the event of my termination, death, disability, or unforeseeable emergency when pay out of funds may be legally required.
- My participation in this plan will continue from year to year until I submit a request to discontinue this allocation of my salary prior to June 30 for the following academic year.
- Receipt of my salary over a 12-month period does not affect the status of my faculty appointment, which remains on a 9-month basis.
Signature: ______Date: ______
Department: ______Email: ______