Troop 95 Pancake Breakfast Checklist

Date of Event: Sunday, May 16th 2010

Time: 8:00am – 12:30pm. Raffle Ends at 12:00pm

Food Served: Pancakes with sausage, orange juice, coffee, milk

Items Completed to Date:

  • VFW Hall Reserved: Dave T. (No deposit given to date)

Fees: $500.00, we can put a deposit of $100.00 now or just pay the full amount the day of the event. Last year we paid $500.00 and gave $100.00 ($600.00 total) as a Thank You for letting us use the facilities.

  • Donation Letters Prepped and Mailed Out (January): Rosie C./Cathy M.
  • Keep Track of Donations received and update mailing list –Rosie C. and Cathy M.
  • Send Thank You Letters, at end of event, Rosie C. and Cathy M.

Sub-committees:

Lollipop Pull:

Frances Lehning

Volunteers (Schedule/Assignment Board):

Erik Furreboe/Neil Doruff

Tickets:

Kim Jaeger

Ticket Envelope Prep.:

Nancy Smola

Auction Letters, Collection, Booklet:

Rosic Comelli/Cathy Mori

Auction Booklet Printing:

Peggy Cooley

Advertisement/Publicity:

Debbie Miller

Flyers, Posters:

Debbie Miller

Patty LoBosco

Kitchen and Floor Supervisors:

Dave Tiritilli

Matt Faughn

Kim Jaeger

Dave Barts (Cathy will contact Dave B.)

Food Committee: Cathy Walker/Lynn Nicoara

  • (4)Boxes of sausages from McDonald’s - Cost/box: $0, Donated by Ed Karayanes- Neil D.
  • (2) cases Pancake Mix and (2) cases of Syrup ((2) bottles of Sugar Free)

Call Sara Lee:Cathy W.

  • Syrup Containers (clean/fill): Dave T.
  • Pancake dispenser/Funnels for syrup: Dave T.
  • Gordon Food Service has supplied frozen blueberries contact

Mike Gehring(847)934-0403: Cathy W./Lynn N.

  • Milk and OJ: Janeen
  • Coffee, sugar, creamer: Cathy W./Lynn N.
  • Supplies Needed: paper plates, napkins, forks, knives, coffee cups, juice/milk cups, gloves, and tongs: Cathy W./Lynn N.
  • Trays for carrying food (30 avail)/Carts 6-8 available: VFW Hall

Kitchen Supervisors: Dave T., Matt F., Kim J., Dave B.

  • Responsible for Scout and Parent supervision
  • Set-up Crew: coordinates the table set up, etc 7:00am, all syrup bottles require filling.
  • Work Crew: sign up scouts for work through the day, reminder calls, makes sure rotation is working and active scouts and volunteers keep up with the tables and serving.
  • Clean-up Crew: Coordinates clean-up breakfast tables, garbage, loading
  • An older scout or parent needs to supervise the younger boys, so they know what their role is. Appearance and cleanliness is important!!
  • Scouts are also to be reminded on proper conduct before the guests arrive.

Tickets:Kim J. and Nancy S. (Envelope Prep)

  • Print out tickets and distribute them to scouts at March Court of Honor
  • Ticket Prices: Family $15.00 Seniors $4.00 Adult $5.00 Child $4.00
  • Distribute Tickets to Elk Grove Board and Park District Board (2 adult – with flyers)
  • Send 2 adult tickets to Mr. Kresler, Police Chief and Fire Chief (with flyers)
  • Check sign up sheet for volunteers for ticket table.
  • Cash Box-arrange start up cash
  • Provide hand stamp for attendees

Silent Auction: Rosie C. and Cathy M.

  • Collect donation items and certificates - Check church mailbox
  • Solicit Local Establishments for donations - Solicit Scout parents for donation items at the March Court of Honor
  • Update Mailing List
  • Set Up Auction Bid Sheets for Each Item(s)
  • Print Silent Auction Booklet- Peggy Cooley

Publicity: Debbie Miller

  • Get the word out, a very important job!
  • Make posters and arrange for them to be posted around town – Listed Location to Volunteers
  • Give flyers to Cub Scout Troops, Girl Scout Troops Churches, HattendorfCenter, Lions Club, etc. Place at Library and Pavilion, Al Hattendorf.
  • Arrange for Village Sign (Memorial Park) & High School for week prior to breakfast and

day of breakfast.

  • Contact newspaper, Channel 6, etc.
  • Make signs in conjunction with scouts to stand up on corners and churches for the day of breakfast. (See Below)

Volunteers: Erik Furreboe and Neil Doruff

Coordinate volunteers that are needed for the day.

Sign up sheets for scouts: kitchen/serving/tables/runners for auction items

Kitchen workers and food servers

Set-up/Close: Set up/Take down of Silent Auction items and tables.

Shifts are in 2 hour increments 7am-9am, 9am-11am, 11am-1pm

Sucker Pull: Frances Lehning

Coordinates station, sets up separate cash station

Makes signs, and obtains suckers and gift items for winners.

  • Solicit local establishments for sucker pull items –DQ, 7-Eleven, Mc Donald’s, Steak and Shake, Wendy’s, etc.

Signs: Scouts and Parents

  • Make signs.
  • Put out at churches, major intersections the morning of breakfast.
  • Submit any additional receipts to treasurer.

Incentive or Buy Out:

  • Scouts to turn in their envelopes the end of the month, encourage scouts that there is an incentive for selling over $150 (discount on gas fee) and prizes for the top 3 sellers to be given at June COH. Buy Out of a MINIMUM of $50.00 per Scout.

And Last but Not Least……

Breath, another successful event is complete!!!