(Troop) 1. Make sure Board of Review Documentation copies have been made.

(Make two copies: one for troop and one for Texas Headquarters)

National HQD (Texas) has 60 to 90 days to return all paper work.

(Troop) 2. Troop Responsibilities for Eagle Award Kit and cake.

a. Donate $ for purchase of cake

b. Individual must order cake

c. The Scout office in Hartford will order the kit.

d. Pay for the Eagle Award Kit.

e. Kit has Mother’s pin, Dad’s tie tack, and Eagle Scout award

(Pin, patch, and medal).

(Family)3. Choose a date to have the ceremony.

Date: ______*Verify the date with the committee.

(Scout) 4.Choose what type of ceremony you would like.

Type of Choice: ______

Choices: a. Just an Eagle Ceremony,

b. Eagle Ceremony and Court of Honor,

c. Sit down dinner,

d. reception only, or

e. other

(Family) 5. Size of Ceremony – (Approximate # of people)

Number of People Attending: ______.

(Number of Family members, Special guests, Scouts, and others)

(Family) 6. Reserve place for ceremony: ______

Book reservation: ______

(Church, School, Firehouse, VFW, Rec Hall, etc.)

(Family) 7. Order Invitations:# of invites ______

(Thru scout office, if preferred)

(Scout officials, Advancement Chairman, Troop Chairman, and Special guests)

a. Write invitations

b. Mail invitations at least one month prior to ceremony.

(Scout)8. Choose another scout to be Clerk of Court

Name of Scout to be Clerk of Court: ______.

Clerk of Court will open ceremony

Plan Scouts to help

Keep the program in order

Close the ceremony

(Scout) 9. Choose a special person to present you with your

Eagle Scout award. Name of Person: ______

Very Important. Note: He or she needs advance notice

(Family) 10. Order special table clothes napkins, etc.

(Family) 11. Order special program covers (Just covers if needed)

* Use approximate number of people to order programs.

Two (2) Weeks Prior to the Ceremony

□1. Is cake is ordered? (Get check from troop)

□2. Do we have the refreshments?

□3. Confirm booked reservations

□4. Count number of RSVP’s for Final Head Count______

□5. Finish program with Clerk of Court

□6. Print program complete

□7. Check with Special Presenter to see if she or he has any questions

□8. Check with clerk of court for all props candle holder- eagle flag, music, etc.

□9. Check with Scout office makes sure all paper work has been received by the troop Eagle Kit

□10. Go over special list with Mr. Ludlow

  • a. Scout list
  • b. Parent

□11. Label Plate

□12. Newspaper (Photo)

□13. Eagle Service Project Book

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