TrimbleCounty Head Start
Annual Report to Community
2013-2014 School Year
Mission Statement:
Trimble County Head Start/Preschool will promote the healthy growth and development of children by assisting families to identify and address any barriers to a child’s successful development. Trimble County Head Start/Preschool provides a variety of learning experiences and opportunities in order to develop a child’s health, social-emotional wellbeing and academics. We believe the Head Start/Preschool experience will prepare each child to live and work happily and purposefully with others. The total process is a parent-teacher-child responsibility.
Program Overview:
Trimble County Head Start is funded to serve 83 children, 49 students in center base and 34 students in home base. Head Start is a federally funded program and qualification for the program is determined by age and income eligibility. The federal government establishes the Head Start family income guidelines. Head Start may use 10% of its enrollment slots to serve over income children. Over income slots are often utilized for children who have disabilities and exceed the Head Start income guidelines.
In 2004, a blended State Preschool program was added to increase the capacity of preschool age children that the Trimble County Board of Education could serve. Qualification for the state preschool is also determined by age and income eligibility, and/or the presence of a diagnosed disability. The state establishes the State Preschool income guidelines. In 2011, the preschool program also began serving a limited number of tuition based students on a first come, first serve basis.
There are 4 center base classrooms, which serve children Monday-Thursday from 8:00 - 2:30 p.m. Breakfast, snack, and lunch are provided. Two parent teacher conferences and 2 home visits are also conducted for each child. The home base students are visited weekly by a home visitor and come to the center classrooms from 9:00 a.m. to 12:00 p.m.- 19 Fridays throughout the school year. Bussing is provided for all enrolled Head Start and non-tuition based Preschool students. Head Start/Preschool operates its own bus routes, and each bus has a bus monitor. At this time, Head Start/Preschool operates four Center Base bus routes and three Home Base bus routes.
All enrolled students receive a physical examination, immunizations, vision exam, developmental and hearing screenings, and dental care. Students with disabilities are served at our program through our Local Education Agency, Trimble County Board of Education.
Parent involvement is encouraged. Head Start welcomes and appreciates parents and volunteers who are willing to donate their time and services at the center or in their homes. Family engagement opportunities are offered through parent committee meetings, family trainings, and opportunities to participate in students’ events, such as field trips and classroom celebrations. Family training & events offered in 2013-2014 were as follows: Family & Student Open House/Orientation, Parent Committee meetings, Policy Council meetings, School Readiness Team meetings, Pancakes for Parents, Muffins for Moms, Dads to Breakfast, Grandparents to Lunch, Preventive Health, Child Development/Mental Wellness and Self Esteem; Effective Parenting, Behavior Management and Appropriate Discipline; Substance Abuse and Domestic Violence and Its Effects on Families and Relationships, Nutrition Training, Budgeting Training, Kindergarten Transition. Field trips were taken to Brays Orchards Pumpkin Patch, Signature Health Care of Trimble County, the Louisville Zoo, Creasy Mahan Nature Preserve, the Trimble County Public Library, Trimble County EMS Station, Henry’s Ark, the Bedford Elementary School, and the Milton Elementary School.
Education Curriculum and Assessment:
The children are taught using Creative Curriculum for Preschool, which is a comprehensive, scientifically-based early childhood educational system that has been shown to promote the cognitive, language, social/emotional, and physical development of young children. The children are assessed three times per school year using Teaching Strategies GOLD (TS GOLD), an online curriculum-based system that integrates ongoing assessment of children’s development with reporting, program planning, and parent communication tools. The students’ assessment results are used for individualization and program improvement. Head Start’s goal is to enrich children’s lives during the incredibly important stage of early childhood. Head Start strives to prepare children for Kindergarten and make a lasting positive impact on the lives they touch.
The program’s selected curriculum and assessment meets all of the assessment standards of the National Association of Young Children (NAEYC), the National Association of State Early Childhood Specialists in State Departments of Education (NASEC/SDE), and federal and state reporting requirements.
School Readiness
School readiness means that “Children are ready for school, families are ready to support their children’s learning, and schools are ready for children.” Trimble County Head Start wants to enable children to make a smooth transition to Kindergarten and establish relationships with parents and families for lasting positive success in school.
Our School Readiness goals were written in collaboration with Kentucky Head Start Directors, the T/TA System, the Kentucky Head Start Association Executive (KHSA) Director, and the Regional Office Program Specialist, statewide school readiness goals were created that align with the Head Start Child Development and Early Learning Framework, State Early Childhood Standards, and as deemed developmentally appropriate, public school expectations for Kindergarten readiness.
School readiness goals are shared with families at the first Parent Committee Meeting and they are also included in the Family Handbook, which is distributed to each family of every enrolled child. The Policy Council and Governing Board receive training on the School Readiness Goals at the annual Program Governance Training. School Readiness Goals and Education Outcomes/Assessment Results reports are approved by the Governing Board which has a public forum; the meeting dates are advertised in the local newspaper. The Policy Council, including parent representatives, also reviews and approves the Education Outcomes/Assessment Results Reports, School Readiness Plan, and school readiness quarterly reports. The School Readiness Team was formed in 2012 and meets quarterly. School Readiness Team members include Head Start/Preschool staff, district staff, community members, and parents.
To view our school readiness plan, please use the following link:
Specific Program Information
Number of Children and Families:
Program Group / Number of Children / Number of FamiliesHead Start / 96 / 91
Preschool / 19 / 18
Average Head Start Monthly Enrollment:
Month / Number of Students Enrolled / Percentage of Funded Enrollment / Percentage of Eligible Students ServedAugust 2013 / 87 / 105% / 100%
September 2013 / 86 / 104% / 100%
October 2013 / 86 / 104% / 100%
November 2013 / 85 / 102% / 100%
December 2012 / 85 / 102% / 100%
January 2014 / 87 / 105% / 100%
February 2014 / 87 / 105% / 100%
March 2014 / 85 / 102% / 100%
April 2014 / 84 / 101% / 100%
May 2014 / 82 / 99% / 100%
June 2014 / 81 / 98% / 100%
*Program is permitted to count children who are accepted into the program and anticipated to enroll but do not show for enrollment due to moving out of the district, etc. Program is not required to fill vacant enrollment slots in the last sixty (60) days of the program’s operating period.
Eligibility:
Category / PercentageEligible by income, categorical eligibility, or homelessness / 93%
Over Income / 7%
Medical and Dental Services:
Program Subgroup / Percentage of Students Receiving ExamsMedical / Dental
Head Start / 87% / 100%
Preschool / 100% / 89%
Service / Percentage of Students Needing Follow-up Services / Percentage of Students Receiving Follow-up Services
Medical / 13% / 100%
Dental / 41% / 84%
Program Subgroup / Immunizations (up-to-date)
Head Start / 94%
Preschool / 95%
Volunteer Hours:
Group / Number of peopleCurrent/Former Parents / 111
Program Friends / 70
Total / 181
Family Services:
Service / Percentage of FamiliesEmergency/Crisis Assistance / 22%
Educational Services / 62%
Other – Receipt of at least one service / 60%
Students with Disabilities:
Program Subgroup / Number of Students / PercentageHead Start / 14 / 15%
Preschool / 2 / 11%
Educational Assessment Outcomes and Progress towards School Readiness:
An outcome is a learning or developmental goal. These are goals that correspond with the curriculum use in the program. Outcomes are a statement of where we are. The Head Start Child Outcome Framework is a guide used in the program to provide an ongoing assessment of the progress and accomplishments of the children and their efforts to analyze and use data with the programs self-assessment and continuous improvement. The Child Outcomes Framework describes long-term goals where the curriculum provides a guide on how to reach them.
The frameworks consist of 8 general domains, 27 elements and 100 examples of more specific children’s skills, abilities, knowledge, and behaviors. It is intended to be used as a guide in the assessment of three-to-five year-old children. The framework is based on the Head Start Program Performance Standards, The Head Start Performance Measures, and provisions of the Head Start Act as amended in 1998.
Analysis of 2013-2014Educational Assessment Data
Domain/Age Group / Below Expectations / Met Expectations / Exceeded ExpectationsSocial/Emotional Development- 3 years old / 10.5% / 89.5% / 0%
Social/Emotional Development- 4 years old / 3.1% / 46.9% / 50%
Physical Development (Fine Motor)- 3 years old / 4% / 92% / 4%
Physical Development (Fine Motor)- 4 years old / 1.6% / 98.4% / 0%
Physical Development (Gross Motor)- 3 years old / 8% / 64% / 28%
Physical Development (Gross Motor)- 4 years old / 1% / 54% / 45%
Language- 3 years old / 8% / 92% / 0%
Language- 4 years old / 3% / 90% / 7%
Cognitive- 3 years old / 16% / 84% / 0%
Cognitive- 4 years old / 1.6% / 60.9% / 37.5%
Literacy- 3 years old / 32% / 68% / 0%
Literacy- 4 years old / 0% / 54.7% / 45.3%
Mathematics- 3 years old / 28.3% / 71.4% / 0%
Mathematics- 4 years old / 11% / 65% / 24%
Domain/Age Group / Not Observed / Emerging / Meets
Science/Technology-
3 years old / 4% / 57% / 39%
Science/Technology-
4 years old / 0% / 25% / 75%
Social Studies-
3 years old / 6% / 55.5% / 38.5%
Social Studies-
4 years old / 0% / 25% / 75%
The Arts- 3 years old / 3% / 72% / 28%
The Art- 4 years old / 0% / 11% / 89%
Kindergarten Transition Information:
Trimble County Head Start/Preschool facilitates the transitioning of students into kindergarten. The parents and children visit the new program before the children begin. They take part in sample activities and meet staff, parents, and other children. Each elementary school within the school district hosts a Kindergarten Transition for Trimble County Head Start/Preschool students. Head Start/Preschool students and their parents/guardians, Head Start/Preschool staff members are invited and encouraged to attend the Kindergarten Transitions. The students and parents have the opportunity to meet the kindergarten teacher, tour the school, visit the Kindergarten classroom, and enjoy a meal together. Parents/guardians also receive essential kindergarten enrollment paperwork at this time.
Program Monitoring Review Results:
FromDecember 8, 2013 to December 12, 2013, The Administration for Children and Families (ACF) conducted an on-site monitoring review of the Trimble County Board of Education Head Start Program. The Head Start program was found to be in compliance with eighty-four (84) compliance measures, out of compliance with two (2) compliance measures, and in compliance with a concern in one (1) compliance measurewhen reviewed by a federal team on all applicable Head Start Program Performance Standards, laws, regulations, and policy requirements.
The two (2) areas the program was found to be out of compliance with were matching or cost-sharing non-federal share and determining child health status within ninety (90) calendar days of children’s entry into the program by obtaining from a health care professional whether children were up-to-date on a schedule of age-appropriate preventive an primary health care.
The one(1) area the program was found to be in compliance with a concern was performing or obtaining the required linguistically and age-appropriate screenings to identify concerns regarding children within forty-five (45) calendar days of their entry into the program.
The program submitted a Corrective Action Plan and corrected the findings within the one hundred twenty (120) day timeline set forth by the ACF.
Public and Private Funds:
For the 2013-2014 program year the Trimble County Head Start Program received $631,920 in public federal funds.
Budgetary Expenditures for 2013-2014 Program Year for Head Start:
CATEGORY / AMOUNTPersonnel / $291,468
Fringe Benefits / 160,487
Travel (Out of Area) / 161
Equipment / 0
Supplies / 23,236
Contractual / 81,264
Other / 75,304
TOTAL / $631,920
Proposed Budget for 2014-2015 Head Start:
CATEGORY / AMOUNTPersonnel / $323,846
Fringe Benefits / 178,759
Travel / 2,000
Equipment / 0
Supplies / 20,564
Contractual / 70,495
Other / 65,901
Training and Technical Assistance / 13,262
TOTAL / $674,827
Results of Most Recent Financial Audit:
The financial audit of the Trimble County Head Start Program for 2013-2014wasconducted by the independent auditors of Bertke, Sparks & Kremer, Inc. Audit results were presented to the Trimble County Board of Education at their regular meeting on December 17, 2014. The audit results showed no findings for the Head Start/Preschool program.