Work Instruction
Functional Area: Payroll / Transfer CATS to Payroll
Purpose
Use this procedure to transfer data from the Cross Application Time Sheet (CATS) to payroll.
Trigger
Perform this procedure prior to running time evaluation for the monthly and bi-weekly pay periods.
Prerequisites
  • Exempt employees – All absences in CATS have been approved.
  • Non-exempt employees – All errors in CATS have been corrected.
Menu Path
Use the following menu path to begin this transaction:
  • Select Human ResourcesTime ManagementTime SheetTransferHuman Resourcesto go to theTransfer Time Data to HR Time Managementscreen.
Transaction Code
CAT6
Business Process Information
For exempt employees:
  • All absences are either recorded in Cross Application Time Sheet (CATS) by the Salary Leave Administrators (transaction CAT2) or automatically entered using the online Time Off Request via ESS/MSS.
  • Prior to payroll processing, the Salary Leave Supervisor is to approve all CATS entries (transaction CAT4) up to the end of the month.
  • Before time evaluation can be run, all CATS data is transferred to UC Flex Time Management by HRSC (transaction CAT6).
For non-exempt employees:
  • All absences and/or attendances are recorded in Kronos and brought over to the Cross Application Time Sheet (CATS) on Tuesday following the end of every bi-weekly pay period at 8 A.M. (dates and times may vary due to holidays).
  • Once the interface runs from Kronos to CATS, data without errors is automatically transferred into UC Flex. After the remaining data with errors are corrected, HRSC manually transfers the data into UC Flex (transaction CAT6).
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: Payroll / Transfer CATS to Payroll
Procedure
1. / Start the transaction using the menu path or transaction code.
Transfer Time Data to HR Time Management

2. / Perform one of the following:
If You Want to Transfer CATS Data to UC Flex For / Then / Go To
Exempt employees / 1. Click .
2. Select to the left of Backgr.
This is the standard mode if you schedule the report as a background job. The report is run immediately. / Step 3
Exempt and/or non-exempt (Kronos) employees who were previously locked / Click . / Step 6
3. / As required, complete/review the following fields:
Field / R/O/C / Description
to (field to the right of the Date field) / Required / End value when specifying a range of values, dates and/or times
Example:
12/31/2006
Leave the Date field blank and enter the last day of the current month in the to field. This will allow for the transfer of all entries prior to the end of the current month, which will include any changes to previously transferred months. For example, if you are preparing to run time evaluation and payroll for December 2006 end of month checks for exempt employees.
4. / Click .
5. / Go to Step 9.
Transfer Data to HR Time Management (2)

6. / Select to the left of Error.
/ If any data records could not be transferred, this mode is selected together with the Repeat Transfer option. The report is run immediately and displays the records that were not transferred.
7. / As required, complete/review the following fields:
Field / R/O/C / Description
to (field to the right of the Date field) / Required / End value when specifying a range of values, dates and/or times
Example:
12/31/2006
For non-exempt employees, leave Date field blank and enter the last day of the previous bi-weekly pay period in the to field. This will allow for transfer of all locked records prior to the end of the previous bi-weekly pay period, which will include any changes to previously transferred pay periods.
For exempt employees, leave the Date field blank and enter the last day of the current month in the to field. This will allow for the transfer of all entries prior to the end of the current month, which will include any changes to previously transferred months. For example, if you are preparing to run time evaluation and payroll for December 2006 end of month checks for exempt employees
8. / Click .
Transfer Time Data to HR Time Management (3)

9. / Review the displayed information.
/ The system displays the message, “Record created”.
/ This screen as an example, has an error stating employee (10000133) was locked and could not be transferred.
10. / Perform one of the following:
If You Want To / Then / Go To
Transfer an employee record that was locked / Click .
You must contact the individual that has locked the employee’s record to unlock the record. / Step 2
Exit this transaction / - - / Step 11
11. / Click until you return to the SAP Easy Access screen.
12. / You have completed this transaction.
8/8/2017
Ver: / 02_PY_CAT6_Transfer CATS to Pay_PY2_0.udc
© University of Cincinnati / 1/8
Work Instruction
Functional Area: Payroll / Transfer CATS to Payroll
Result
You have successfully transferred CATS data to payroll for exempt and/or non-exempt employees.
Comments
None
8/8/2017
Ver: / 02_PY_CAT6_Transfer CATS to Pay_PY2_0.udc
© University of Cincinnati / 1/8