Training Session Notes and Template

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The “Training Session Template” is a tool designed to plan and record training sessions in order to standardize and share trainings with the rest of the organization to use. You are welcome and encouraged to use this tool at the early stages of planning or when the training is complete to record and share. Send the completed template to .

Thank you for sharing your best training sessions! The Training and Quality Assurance area is excited to have trainers share their best practices with one another. We are constantly trying to improve our material to better meet the organization’s needs! Please send feedback you have on the template and your experience using it to

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How to use the template

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To use for planning, consider the following:

Review the relevant training curriculum which includes the training goals and indicators.

Select the element you will be covering in your training session. Keep in mind that an element can be completed in one or more sessions.

Identify the key expected outcomes of your session.What are you aiming to achieve? What will trainees learn or gain from the session?

First, provide General Information

  • Create a name for the training session that represents what is covered in the session and is easily understood by others (including specific areas and topics within the element);
  • Provide the name and email of the person who created the session so they can be contacted in the future;
  • State the duration of your training session to clearly identify the time required for it;
  • Provide a brief description of the training which summarizes the activities, elements, outcomes and experiential learning process being used to give another trainer an idea of how and when to use this session.

Next, describe the Training Session

  • Provide a complete description of the training session, using one row to explain each activity in detail. Consider each step from the starting point, through the middle and to the end.
  • List and describe the activity or activities that you are running in this training session in order to get to the expected outcomes:
  1. In the column ‘Activity’ describe what the trainer and trainees do in detail, including the material required.
  2. In the column ‘Phase and Indicators’ make the connection to the learning process. Identify which phase(s) of the “learning by doing” or experiential learning cycle are being implemented:
  • Do: A concrete or hands-on activity(game, role-play, video)
  • Reflect: Individual or groups thinking about or sharing experiences to more deeply understand an A, S, or K (discussion, writing, artistic expression)
  • Generalize: Explore how an A, S, K can be developed or how it fits into the bigger picture (action planning, discussion)
  • Apply: To practice a new A, S, or K to fully incorporate into your behavior (role playing, leading an activity)

In addition, identify which indicator(s) is covered at each step. If your session covers more than one element and goal, you should also use this column to explain which one is covered by which activity.

  1. In the column ‘time’, indicate how long it will take to complete this ativity.

Lastly, share Lessons Learned from your training experience

  • Report what you believe was the greatest learning achievement for the trainees as a result of the session and provide an explanation or evidence to support your statement;
  • Share any tip or suggestion you might have for future facilitators. We would all benefit from what you have experienced and your warnings and highlights could prevent and better prepare others

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Session: [write session’s name here]

Training(s): [Insert name of training (for example Chapter Development) or trainings (for example combined Village and Step Up)]

/ Designed by:
Email:
Duration: [total time of training]

Expected Outcomes

What traineeswil gain from this session — between 2 and 5 learning outcomes.
Write here.

Training Session Description

How you will achieve these outcomes
Write here.

Element, Goals & Indicators

Which element(s), goal(s) and/or indicator(s) from the curriculum are covered
Write here.

Materials

In the order you will need them
Write here.

What did you learn from this session?

Write here.

Tips for facilitators

Write here.

Step by Step

Activity

What happens in each step of the session /

Phase & Indicators

Covered in the session /

Time

Describe the first step here. / Write here do, reflect, generalise or apply.Which indicator(s) are covered? / Write here.
Describe the next step here. / Write here do, reflect, generalise or apply. Which indicator(s) are covered? / Write here.
Describe the next step here. / Write here do, reflect, generalise or apply. Which indicator(s) are covered? / Write here.
Insert as many rows as needed.
Describe how you will conclude your session.
Which learning points will you reinforce or repeat?
How will you connect what has been learned in this session to previous and upcoming content?
Consider asking trainees to reflect upon what they have gained in this session.

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