Town of Whiteland Plan Commission

Application for Preliminary or Final Plat

Application Kit

Project Information

Type of Request: Preliminary Plat Final Plat Replat Plat Vacation

Address or location of the proposal:

Subdivision name:

Current Zoning: Site area (acres):

Proposed land use:

Proposed number of lots:Proposed number of sections:

(Or for final plats, the section number)

Applicant Information

Name:

Organization:

Mailing address:

Phone: Email: (Or fax number. Email address is preferred. Either or bothare required.)

Property Owner Information

Name: (If different than applicant; also submit completed property owner consent affidavit.)

Organization:

Mailing address:

Phone: Email: (Or fax number. Email address is preferred. Either or bothare required.)

Waivers

Are any waivers being requested?

No Yes (if yes, specify which code sections):

Certification

I hereby certify that I have the authority to make the above application, and that the information, to my knowledge and belief, is true and correct.

Signature of applicantDate

Printed name and title

Checklist and Contacts

This form should be completed and filed with the Preliminary Plat application.

Submission Checklist

An application submission for a Preliminary Plat shall include the following items:

Completed application form

Legal description of the property

Proof of ownership (deed)

Property owner consent affidavit (if applicant is not the owner)

Eight (8) folded full-size copies of the proposed development plan

Note: an additional ten (10) 11x17” copies, two (2) folded full-size copies, and a CD of DWG

And PDF files of the revised plan are due on the revisions due date.

Traffic impact study (if required)

Findings of fact (if required for waiver requests)

Filing fee (checks made payable to Town of Whiteland)

Other materials:

Review Process Contacts

The following persons will be contacted regarding notices, additional filing requirements, and staff comments during the review process.

Check if owner and/or applicant will be contacted:Owner Applicant

Attorney or RepresentativeProject Engineer

Name:Name:

Company:Company:

Address:Address:

Phone Number:Phone Number:

Email:Email:

Please attach additional contacts if desired.

Summary

The Whiteland Plan Commission has the authority to review and approve subdivisions within the Town of Whiteland, subject to the requirements and regulations of Chapters 156 and 154, the Zoning Code and Subdivision Control Ordinance, respectively.

Filing Procedure and Petitioner’s Checklist

  • Application Form
  • Application must be completed in ink or typed, and the application must be completed in its entirety.
  • The application must be signed.
  • The complete application must be filed with the Commission Secretary by the filing deadline on the Plan Commission schedule (approximately 25 days prior to a scheduled meeting). Additionally, all supporting paperwork must be submitted no later than 10 days prior to the scheduled meeting.
  • A non-refundable filing fee is required with application submittal.
  • A signed, notarized letter of consent is required for any petition in which the applicant does not own the property involved.
  • Preliminary Plat Requirements
  • Eight (8) folded full-scale copies of the proposed preliminary plat are required at the time of filing.

The preliminary plat shall be prepared by a licensed land surveyor at a scale of not more than 100 feet to the inch, and the sheets shall be numbered in sequence if more than one sheet is used. The preliminary plat shall show the following:

  • The location of the property with respect to surrounding property and streets; the names of all adjoining property owners of record, or the names adjoining developments; and the names of adjoining streets;
  • The location and dimensions of all boundary lines of the property, to be expressed in feet and decimals of a foot;
  • The location of existing streets, easements, water bodies, streams, and other pertinent features such as swamps, flood plains, railroads, buildings (with ties to property lines), parks, cemeteries, drainage ditches, and bridges;
  • The location, pavement width, and right-of-way width of all existing and proposed streets, alleys, and other public ways; location and width of existing and proposed easements; and indication of building setback lines;
  • The locations, dimensions, and areas of all proposed or existing lots;
  • The location and dimensions of all property proposed to be set aside for park or playground use, or other public or private reservation, with designation of the purpose thereof, and conditions, if any, of the dedication or reservation;
  • The name and address of owner(s) of land to be subdivided, the name and address of the subdivider if other than the owner, and the name of the land surveyor;
  • The date of the map, approximate true north point, scale, and title of the subdivision;
  • Sufficient data acceptable to the Planning Engineer to enable determination of the location, bearing, and length of all lines, and reproduction of such lines upon the ground;
  • The location of all proposed monuments;
  • Names of all new streets to be approved by the Commission;
  • Indication of the use of any lot (single-family, two-family, multi-family, townhouse, etc., and all used other than residential proposed by the subdivider);
  • Blocks consecutively numbered or lettered in alphabetical order. The blocks in numbered additions to subdivisions bearing the same name shall be numbered or lettered consecutively throughout the several additions;
  • Lots in each block consecutively numbered. Outlots shall be lettered in alphabetical order. If blocks are numbered or lettered, outlots shall be lettered in alphabetical order within each block;
  • All information required on the sketch plan (see the SCO or staff for details), and the following notations shall also be shown:
  • Explanation of drainage easements, if any;
  • Explanation of site easements, if any;
  • Explanation of site reservations, if any;
  • Endorsement of owner, as follows:

OwnerDate

  • The elevation of the 100-year floods plain for lands identified elsewhere by ordinance as flood-prone areas;
  • A summary statement indicating total number of lots, total acreage, dwelling units per acre, and miles of new streets to be dedicated;
  • Revision dates and description of changes made;
  • Location of proposed swales, drainage easements, and stormwater and other management facilities;
  • The layout of proposed sewage systems, including, but not limited to, the tentative locations of sewer mains and sewage treatment plants, showing the type and degree of treatment intended and the size and capacity of treatment facilities;
  • The layout of proposed water distribution facilities including water mains, fire hydrants, storage tanks, and where appropriate, wells or other water sources; and
  • Location of existing vegetation proposed to be retained.
  • Site context map. A map showing the location of the proposed subdivision within its neighborhood context shall be submitted. For sites under 100 acres, the relationship of the subject property to natural and man-made features existing within 1,000 feet of the site shall be show. For sites of 100 acres or more, the above relationships shall be shown within 2,000 feet of the site.
  • Technical Review Committee and Revisions
  • A Technical Review Committee meeting will be held on the date listed on the Plan Commission calendar. The applicant or representative will be made aware of the meeting time and place, and should be present.
  • The TRC will review and make comments on the submitted development plan.
  • If revisions are required to the plan, the revisions are due by the date listed on the calendar.
  • For distribution to the Plan Commission, an additional (10) ten 11x17” copies, 2 folded full-size copies, and a CD (or other digital medium) of DWG and PDF files of the revised development plan are due on the revisions due date.
  • Newspaper Notice
  • A legal notice must appear in the Johnson County Daily Journal newspaper. The newspaper does require at least four business days advance notice on items to be placed in the public notice section. Their phone number is (317) 736-2777.
  • The notice must appear in the newspaper at least 10 days prior to the scheduled public meeting.
  • A copy of the legal advertisement and/or publisher’s affidavit must be submitted to the Commission Secretary at least one (1) day prior to the public hearing. If the legal newspaper advertisement is not submitted within that timeframe, the petition will be automatically continued to the next monthly meeting.
  • Identification of Surrounding and Adjoining Property Owners
  • All land or property owners within 660 feet or two (2) property owners (whichever is less) of the affected property shall be notified of the public hearing.
  • The names and addresses of those surrounding and adjoining property owners can be obtained from the Johnson County Assessor’s Office. A copy of this list including the parcel map number and landowners’ names and mailing addresses must be submitted to the Commission Secretary, at least one (1) day prior to the meeting. Failure to secure the proper names and addresses of the adjoining property owners will result in the petition being continued until proper notice has occurred.
  • A map indicating the adjacent properties within 660 feet of the subject property is also required for the notices below. A copy of an aerial photo from the Johnson County Mapping Office or country GIS should be used for this purpose.
  • Notice to Surrounding and Adjoining Property Owners
  • The notice letter to surrounding and adjoining property owners (who are identified in the above step) may be the same as the newspaper notice, or may be another form. The notice must at least contain the place, date, and time of the hearing, and reason for the petition.
  • Notice to the adjoining property owners must occur at least ten (10) days prior to the scheduled public hearing.
  • Notification must be made by either certified mail (return receipt not required) or certificate of mailing.
  • The certified mail receipts or certificates of mailing serve as proof of notification. An affidavit of notice is also required.
  • The list of surrounding and adjoining property owners, certified mail receipts or certificates of mailing, and affidavit of notice must be submitted to the Commission Secretary at least one (1) day prior to the meeting.
  • Presentation/Displays
  • The petitioner or a representative of the petitioner must be present at the public hearing to present the application.
  • Visual aids or displays may be used during the presentation. Please contact the Secretary or planning staff for requirements. A copy of all materials presented is required be retained for the public file record of the case and cannot be returned.

Public Hearing and Meetings

At the scheduled meeting, the request is introduced by the Secretary, and the Planning Director will present a summary of the request, Technical Review Committee comments (if any), and staff’s recommendations. The applicant, or representative, will then come forward, be sworn in, and present any supporting testimony. After the applicant’s presentation, the public will be asked to speak for or against the request (the “public hearing”). The Commission may ask questions or have discussion at any point during the presentations, hearing, or voting. After discussion, the Commission will make a motion to approve, approve with conditions, or deny the request. A vote will be taken on the motion, which will be the final action.

Rules of Procedure

The Plan Commission Rules of Procedure provide specific requirements regarding filings, Commission administration, hearing conduct, and other information. A copy of the Rules is available from the Secretary or Planning Director upon request.

Filing Fee

Preliminary plats$200 + $5/acre

Calendar of Meetings

Meetings of the Whiteland Plan Commission begin at 7:00 p.m. in the Meeting Room of the Whiteland Town Hall, 549 Main Street, Whiteland, IN 46184.

All petitions must be filed with the Plan Commission Secretary (Whiteland Clerk-Treasurer) by the close of business on the filing deadline. Office hours of the Whiteland Clerk-Treasurer are 8:00 a.m. to 5:00 p.m., Monday through Friday. Phone: (317) 535-5531. Fax: (317) 535-8724.

Notice of Public Hearing – Zoning Map Amendment

To be published in the newspaper and sent to adjoining property owners.

PUBLIC HEARING NOTICE

The Town of Whiteland Plan Commission will hold a public hearing on , at 7:00 p.m. in the meeting room of the Whiteland Town Hall, 549 Main Street, Whiteland, Indiana, to consider

, a petition by for a-lot preliminary plat,

(docket #)(applicant name)

Located on the premises at

(common address of the property, or location from closest street intersection)

(IF WAIVERS ARE REQUESTED, INCLUDE THE FOLLOWING)

As part of the petition, the Commission will also consider the following waiver requests:

,

(section number) (section affected description)

,

(section number) (section affected description)

and

,

(section number) (section affected description)

Written suggestions or objections to the provisions of said request may be filed with the Commission Secretary, at or before such meeting, and will be heard at the time and place specified. Interested persons desiring to present their views upon the said request, either in writing or verbally, will be given the opportunity to be heard at the abovementioned time and place. Said hearing may be continued from time to time as may be necessary.

Copies of the petition and legal description may be examined at the Whiteland Town Hall, 549 Main Street, Whiteland, Indiana.

, petitioner.

(printed name of applicant)

Affidavit of Notice of Public Hearing

I (we) do hereby certify that notice of public hearing by the Whiteland Plan Commission to consider Docket Number , being a request for the premises located at , was mailed to the last known address of each of the following persons (list below and/or attach addition pages):

Owner’s NameAddress

And the said notices were sent by CERTIFIED MAILor CERTIFICATE OF MAILING on or before , , being at least TEN (10) days prior

to , , the date of the public hearing in the meeting room of the Whiteland Town Hall at 549 Main Street, Whiteland, IN 46184 at 7:00 p.m.

, petitioner

(signature)

STATE OF )

) SS:

COUNTY OF )

Subscribed and sworn to before me, this day of , .

My commission expires:

(Printed Name)

, Notary Public

County of Residence:(Signature)

Property Owner Affidavit and Consent

I (we) (and) after being first duly sworn, depose and say:

  1. that I/we are the owner(s) of the real estate located at (attached legal description), with a common address of .
  2. that I/we have read and examined the Applicant’s application for , and are familiar with its contents;
  3. that I/we have no objections to, and consent to such request as set forth in the application; and
  4. that such being made by the Applicant is [or] is not a condition to the sale or lease of the above-reference property.

, owner

(signature)

, owner

(signature)

STATE OF )

) SS:

COUNTY OF )

Subscribed and sworn to before me, this day of , .

My commission expires:

(Printed Name)

, Notary Public

County of Residence:(Signature)

Town of Whiteland Surety Requirements

  1. At the time when the Secondary Plat is placed on the Plan Commission agenda for their approval, the subdivider shall provide appropriate surety for the public improvements related to the subdivision (including both on and off-site improvements). All surety shall be filed with the Planning Director and maintained in the office of the Town’s Clerk-Treasurer.
  2. In the event that a developer finishes one section of the subdivision and chooses to seek secondary approval of the section while still working on future sections then a performance bond is required for the section that is being applied for secondary approval.
  3. A 125% Performance Bond is required based on an amount that is agreed upon that is sufficient to complete the improvements and installation in compliance with the Building Code. Proof of financial performance bon, or an escrow agreement, and must be approved by the Town’s Attorney.
  4. A Petitioner will be required to maintain all public improvements serving the subdivision development and provide for snow removal on all streets until acceptance of said public improvements by the Town. The petitioner will be required to file a maintenance bond with the Town Council, covering all public improvements serving the subdivision development, one week prior to acceptance of public improvements, in an amount not to exceed 10% of the cost of the public imporvements to be bonded, and in a form satisfactory to the Town’s Attorney.
  5. The Maintenance Bond is provided to assure satisfactory condition of the required public improvements for a period of three years after the date of acceptance by the Town Council. The Town Council may, upon the recommendation of the Plan Commission Staff, increase the maintenance bond amount to 25% and/or the period to five years for improvements that have repeated failed inspections during installation.
  6. The Petitioner is required to provide as-built drawings of the public improvement and execute a maintenance agreement with the Town Council.
  7. Release of any bonds for any improvements, upon completion of the public improvements will require the petitioner to make a written request to the Town Planning Director for the release of the surety and the acceptance of public improvements. The requests shall include: A report from the subdivider’s engineer certifying that the improvements were completed consistent with all applicable requirements and standards, and that the improvements are free and clear of all liens and other encumbrances

2016 Plan Commission & BZA Filing Calendar

Plan Commission

Tech Review Notices mailed,

Meeting date Filing deadline meeting Revisions due published, posted

January 5 December 11, 2015 December 16* December 23* December 26

February 2 January 8 January 14 January 21 January 23

March 1 February 5 February 11 February 18 February 20

April 5 March 11 March 17 March 24 March 26

May 3 April 8 April 14 April 21 April 23

June 7 May 13 May 19 May 26 May 28