Town of Plymouth
Select Board Meeting Minutes
Plymouth Town Hall
Plymouth, NH 03264
December 8, 2014
Members Present: Mrs. Valerie Scarborough Chairperson, Mr. Mike Conklin, Mr. Armand Girouard, Mr. Bill Bolton
Members Absent: Mr. Neil McIver
Others Present: Mr. Paul Freitas, Town Administrator
6:00 pm. Mrs. Valerie Scarborough called the meeting to order and Mr. Mike Conklin led in the Pledge of Allegiance.
Approval of Minutes:
v Nov. 24, 2014 Work Session
· Mr. Mike Conklin made a motion to approve the minutes; seconded by Mr. Bill Bolton. All in favor.
v Nov. 24, 2014 BOS Minutes
· Mr. Bolton made a motion to approve the minutes; seconded by Mr. Conklin. All in favor.
v Nov. 24, 2014 BOS Non-Public
· Mr. Bolton made a motion to approve the minutes; seconded by Mr. Armand Girouard. All in favor.
Announcements:
The following announcements were made:
The Select Board will meet on the following dates:
· Regular meetings – 6:00PM: Monday, Dec. 22, 2014 and Jan. 12, 2015
· Work review session scheduled for 5:00PM on Monday, Dec. 29, 2014
· Budget Work Sessions scheduled at 5:00PM on Monday, Dec. 15, 2014 and Monday, Jan. 5, 2015
· Work review sessions prior to the regular meeting will start at 5:00PM
All of the above meetings will be held in the Town Hall, unless otherwise posted
· Weather observations for the month of November are available in the Town Hall.
· Citizens wishing to be listed on the Select Board’s Agenda should notify the Town Hall before 12:00 PM the Friday before the scheduled meeting.
· Town Hall Offices will be closed at noon on Wednesday, Dec. 24, closed all day Thursday, Dec. 25 and all day Friday, Dec. 26m 2014 in observance of the Christmas holiday.
Correspondence:
· Mrs. Scarborough read a letter of resignation from Mrs. Nancy Bird *attached. Mr. Conklin made a motion to accept her resignation; seconded by Mr. Bolton. All in favor.
Personnel:
· Mr. Freitas discussed Highway Manager Joe Fagnant’s recommendation to hire Mr. Kirk Young as Highway Worker for the Highway Department. Mr. Conklin made a motion to approve the Mr. Young’s employment; seconded by Mr. Bolton. All in favor.
Plaque Presentation:
Mrs. Scarborough presented a plaque to Mr. Paul Wilson on behalf of the Select Board and the Town of Plymouth to say thank you for his years of service to the town while serving on the Planning Board from 2009 to 2014.
Visitors:
Chairman’s Comments:
Committee Reports:
· Mr. Bolton attended the last Elementary School Board meeting and mentioned how the budget is under review. He believes that it is in line with the current budget, but it is anticipated that it might be increased before it is finalized.
· Mrs. Valerie Scarborough attended a Plymouth Village Water & Sewage District meeting at which the commissioners voted for a 33 month contract with Freedom Energy to provide power to the Plymouth Village Water & Sewer District. Also, they also reported that the solar project with its 440 solar panels is underway and is expected to be finished by the middle of this month.
New/Other Business:
· Mr. David Kent addressed an amendment for the zoning ordinance problem between town residents and landlords/college students. A petition has been submitted, to the town, bearing 50+ signatures. If this amendment passes landlords in the downtown area will be required to register with the town and pay a one-time registration fee. The amendment exempts the Agricultural Zone and people who don’t rent their property for more than 75 days of the year. Mr. Bolton asked what feedback Mr. Kent received from the landlords. Mr. Kent said that the landlords were kind, but standoffish because of the fee. Mr. Conklin asked what would be included in this registration, such as number of tenants, price of fee, emergency numbers and contact information. Mrs. Scarborough is in favor of the amendment and believes that it will be a potentially useful tool. Mrs. Freitas doesn’t think it will be invasive and believes that it will provide the town with the necessary information to handle emergency situations that involve landlords and student renters.
· Ms. Sharon Penney discussed a Request for Proposal (RFP) received from North Country Council for the master plan update. She advised the Board that the proposed cost of $17,350 for 18 months is a reasonable price, and Plymouth did receive a discount for being a member. Mr. Conklin made a motion, seconded by Mr. Bolton to accept North Country Council’s proposed scope of work for Master Plan update. All in favor.
Unfinished Business:
Public Comments:
Adjourn:
v 6:30 PM Mr. Bolton made a motion; seconded by Mr. Conklin, to go into non-public session in accordance with RSA 91-A:3, II (a thru i ). All in favor.
Respectfully Submitted,
Josie Girona