TOWN OF MIDLAND
FIRE DEPARTMENT
TENDER
FOR THE SUPPLY OF
THIRTY-FIVE (35) SETS OF BUNKER GEAR
TOWN OF MIDLAND TOM TOOLE
MIDLAND FIRE DEPARTMENT DEPUTY FIRE CHIEF
550 BAYSHORE DRIVE September 2014
MIDLAND, ONTARIO
L4R 5E7
(705) 526-4279
TOWN OF MIDLAND
FIRE DEPARTMENT
INDEX TO CONTRACT DOCUMENTS
SECTION
A INFORMATION TO TENDERERS
B FORM OF TENDER
C SPECIFICATIONS
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SECTION A
INFORMATION TO TENDERERS
TOWN OF MIDLAND
FIRE DEPARTMENT
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TOWN OF MIDLAND
FIRE DEPARTMENT
SECTION A
INFORMATION TO TENDERERS
A.1 SCOPE OF PURCHASE
The Corporation of the Town of Midland invites tenders for the purchase of thirty-five sets of Bunker Gear.
A.2 DELIVERY AND CLOSING OF TENDERS
Tenderers will note that Town tender forms and envelopes must be used and tendered prices shall be f.o.b. 550 Bayshore Drive, Midland, and cover all items outlined in the accompanying specifications. Manufacturer’s specifications and descriptive literature and standard warranty must accompany each tender.
Sealed Tenders, clearly marked as to contents will be received at the Town of Midland Fire Department Headquarters, 550 Bayshore Drive, until 1000 hrs on October 10, 2014.
Tenders will be opened by a Council representative immediately after tender closing.
A.3 AWARDING OF TENDER
The bidder agrees that the awarding of the Contract based on this Tender by the Council of the Town of Midland shall constitute an acceptance of this Tender and this Tender shall represent the formal contract and agreement between the Corporation of the Town of Midland and the Tenderer.
A.4 ACCEPTANCE OR REJECTION OF TENDER
The Town reserves the right to reject any or all bids or to award the contract to other than the bidder submitting the lowest bid, as in Council’s opinion may be the best interest of the Town.
A.5 SIGNING OF CONTRACT AND TENDER FORMS
The undersigned agrees that this tender shall remain open for acceptance and the prices shall remain firm and unchanged and notwithstanding any error in calculation of such tender at the amount stated for a period of forty-five (45) days from the date of closing this tender and the Town may at any time within the said period accept the said tender whether any other tender has been previously accepted or not.
In the event such tender is accepted, the undersigned agrees to execute a formal contract in accordance with the said form of tender, articles of agreement, specifications, documents and plans.
A.6 DISQUALIFICATION OF TENDERS
A tender may be disqualified if:
a) The tender is received after the appointed time for the closing of tenders;
b) The tender is incomplete, illegible or obscure, or contains additions, qualifications, erasers or irregularities of any kind;
c) The tender is received on other than the Tender Form supplied;
d) The tender is not properly signed and sealed; and
e) Erasures or strike outs not initialed by the signing officer.
A.7 SALES TAX
The tendered price is to include the Harmonized Services Tax.
A.8 PAYMENT
The successful bidder shall accept the compensation as herein provided, in full payment for furnishing all necessary equipment and other incidentals as are required to meet the specifications of this tender.
Upon receipt of an invoice and delivery of the bunker gear to the Town Fire Department, a cheque will be made available to the tender amount as specified below.
A.9 CHANGES IN TENDERED ITEMS
No changes in make, model or type of equipment from that tendered upon will be accepted by the Town unless the bidder submits complete information and specifications for the alternative equipment and then only if, in the opinion of the Town this alternative is equal to, or better than, that in the original submission.
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SECTION B
FORM OF TENDER
TOWN OF MIDLAND
FIRE DEPARTMENT
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TOWN OF MIDLAND
FIRE DEPARTMENT
SECTION B
FORM OF TENDER
The Town of Midland request tenders to be submitted on supplying thirty–five (35) sets of Bunker gear.
I/We ______have read and understand the Provisions, Specifications, and Conditions which forms part of this tender and hereby tender and agree to supply the Town of Midland, F.O.B. Fire Department, 550 Bayshore Drive, Midland, Ontario, including all taxes, freight, duty exchange, transportation or other charges, fully paid, the following thirty-five (35) sets of Bunker Gear in full conformity with the Town’s specifications attached hereto, for the following sum or sums in lawful money of the Dominion of Canada.
MANUFACTURER: ______MODEL: ______
NET PRICE (INCLUSIVE OF OPTIONS) $ ______
13% Harmonized Sales Tax $ ______
TOTAL COST $ ______
DATE OF DELIVERY – EARLIEST: ______LATEST: ______
DEALER: ______
ADDRESS: ______
TELEPHONE NUMBER: ______
______
Name of Person Signing for Firm (Signature) Company Seal
______
Office of Person Signing for Firm
Dated this ______day of ______, 2014
SECTION C
SPECIFICATION AND CONFIRMATION
TOWN OF MIDLAND
FIRE DEPARTMENT
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GENERAL SPECIFICATIONS
PROTECTIVE JACKET AND PANTS
FOR STRUCTURAL FIRE FIGHTING
SCOPE
This specification details design and materials criteria to afford protection to the upper and lower body, excluding head, hands, feet, against adverse environmental effects during structural firefighting. All materials and construction will meet or exceed NFPA Standard #1971/2013 Edition.
_____Comply _____Exception
OUTER SHELL MATERIAL JACKETS AND PANTS
The outer shell shall be constructed of TENCATE "ADVANCE™" 60/40 Kevlar®/Nomex® blend material with an approximate weight of 7.0 oz. per square yard in a rip stop weave. The colour will be gold.
_____Comply _____Exception
THERMNAL LINER MATERIAL JACKETS AND PANTS
The thermal liner shall be constructed of 7.8 oz. per square yard TENCATE “DEFENDER M SL2”.
_____Comply _____Exception
MOISTURE BARRIER JACKETS AND PANTS
The moisture barrier material shall be STEDFAST (STEDAIR® 3000) ePTFE moisture barrier.
_____Comply _____Exception
THERMAL PROTECTIVE PERFORMANCE
The assembled garment, consisting of an outer shell, moisture barrier, and thermal liner, shall exhibit a TPP (Thermal Protective Performance) rating of not less than 35.
_____Comply _____Exception
JACKET CONSTRUCTION
BODY
The body panels shall be shaped so as to provide a tailored fit thereby enhancing body movement and comfort.
_____Comply _____Exception
SIZING
The jacket length shall be such that there is a shorter front to ease forward bending as well as a longer coat in the back (tail) for better coverage when bending forward.
The jacket shall be available in male and female patterns. Each jacket will be custom sized to the individual firefighter.
_____Comply _____Exception
DRAG RESCUE DEVICE (DRD)
A Firefighter Drag Rescue Device shall be installed in each jacket. The strap will be installed in the jacket between the liner system and outer shell such that when properly installed will loop around each arm. The strap will be accessed through a portal between the shoulders on the upper back where it is secured in place by a hook and loop strap. The access port will be covered by an outside flap with beveled corners designed to fit between the shoulder straps of an SCBA. The flap will have a NFPA-compliant 3M Scotchlite™ reflective logo patch sewn to the outside to clearly identify the feature as the DRD (Drag Rescue Device). This device provides a quickly deployed means of rescuing a downed firefighter.
_____Comply _____Exception
RETROREFLECTIVE FLUORESCENT TRIM
The retro-reflective fluorescent trim shall be lime/yellow 3M Scotchlite™Triple Trim (L/Y borders with silver center).
Each jacket shall have an adequate amount of retro reflective fluorescent trim affixed to the outside of the outer shell to meet the requirements of NFPA #1971 and OSHA. The trim shall be in the following widths and shall be: NYC style; 3 inch wide stripes around each sleeve below the elbow, around each sleeve above the elbow, around the bottom of the jacket within approximately 1 inch of the hem, around the back and chest area approximately 3 inches below the armpit,.
_____Comply _____Exception
SEWN ON RETROREFLECTIVE LETTERING
Each jacket shall have 3” lime/yellow 3M Scotchlite™ lettering on the tail of the jacket reading: MIDLAND.
_____Comply _____Exception
STORM FLAP AND JACKET FRONT CLOSURE SYSTEM
The jacket shall be closed by means of a heavy duty high-temp smooth-gliding zipper on the jacket fronts and FR Velcro® fastener tape on the storm flap. The storm flap shall close over the left and right jacket body panels and shall be secured with FR Velcro® fastener tape.
_____Comply _____Exception
SEMIEXPANSION (BELLOWS) POCKETS
Each jacket shall have a semiexpansion pocket double stitched to it on each side near the bottom and shall be located to provide accessibility. The semiexpansion pocket shall be reinforced with a layer of Kevlar® approximately 5 inches up on the inside of the pocket.
Additionally, a separate hand warmer pocket compartment will be provided under the expandable cargo pocket. This compartment will be accessed from the rear of the pocket and shall be lined with Nomex® fleece for warmth and comfort.
_____Comply _____Exception
SLEEVE CUFF REINFORCEMENTS
The sleeve cuffs shall be reinforced with a layer of Arashield or similar fabric.
_____Comply _____Exception
WRISTLETS / SLEEVE WELLS
Each jacket shall be equipped with Nomex® hand and wrist guards (over the hand). A separate thumbhole with an approximate diameter of 2 inches shall be recessed approximately 1 inch from the leading edge.
_____Comply _____Exception
RADIO POCKET
Each jacket shall have a pocket designed for the storage of a portable radio. This pocket shall be of box type construction, double stitched to the jacket and shall have one drainage eyelet in the bottom of the pocket. The pocket flap shall be constructed of two layers of outer shell material measuring approximately 5 inches deep and ¼ inch wider than the pocket. There shall be a radio antennae cutout on user left hand side. The pocket flap shall be closed by means of FR Velcro® fastener tape. In addition, the entire inside of the pocket shall be lined with neoprene coated cotton/polyester impermeable barrier material to ensure that the radio is protected from the elements. The impermeable barrier material shall also be sandwiched between the two layers of outer shell material in the pocket flap for added protection. The radio pocket shall measure approximately 2 inches deep by 3.5 inches wide by 7inches high and shall be installed on the left chest.
_____Comply _____Exception
MICROPHONE STRAP
A strap shall be constructed to hold a microphone for a portable radio. It shall be sewn to the jacket at the ends only. The size of the microphone strap shall be 1 inch x 3 inches. The microphone strap shall be mounted above the radio pocket and shall be constructed of double layer outer shell material.
_____Comply _____Exception
FLASHLIGHT SNAP & STRAP
Each jacket shall be equipped with a flashlight retainer strap. An inward facing metal helmet snap, attached to a double thickness leather tab, shall be double stitched in a vertical position to the upper chest. A double thickness strap of outer shell material measuring approximately 1 inch by 12 inches shall be double stitched to the jacket in the middle of the strap approximately 6 inches below the safety hook. 1 inch by 4 inch FR Velcro® fastener tape shall be attached to the loose ends of the strap so that they may be joined together around the flashlight. The retainer strap shall be located on the right chest.
_____Comply _____Exception
EMBROIDERED CANADIAN FLAG
Each jacket shall have a Nomex® embroidered Canadian flag that measures approximately 2½ inches by 3½ inches installed on the left sleeve.
_____Comply _____Exception
ACCOUNTABILITY TAG CLIP
An outward facing metal helmet snap, attached to a double thickness leather tab, shall be double stitched in a vertical position. Location to be determined.
_____Comply _____Exception
PANT CONSTRUCTION
BODY
The body panels shall be shaped so as to provide a tailored fit, thereby enhancing body movement, and comfort. The body panels and seam lengths shall be graded to size to assure accurate fit in a broad range of sizes.
_____Comply _____Exception
SIZING
The pant shall be available in male and female patterns. Each pant will be custom sized for the individual firefighter.
_____Comply _____Exception
RETROREFLECTIVE FLUORESCENT TRIM
The pant shall have a stripe of retro reflective fluorescent trim encircling each leg below the knee to comply with the requirements of NFPA #1971 in 3 inch lime/yellow 3M Scotchlite™ Triple Trim (L/Y borders with silver center).
Bottom of trim band shall be located approximately 3” above cuff.
_____Comply _____Exception
PANT CLOSURE SYSTEM
The exterior primary positive locking closure shall be a snap and Velcro system.
_____Comply _____Exception
NOMEX® BELT WITH BELT LOOPS
Each pant shall include a 2" wide belt constructed of Nomex® webbing material with an adjustable hi-temp thermoplastic Delrin buckle serving as the exterior primary positive locking closure. This buckle shall also provide a quick-release mechanism for donning and doffing. The pants shall be equipped with a series of approximately 3 inch by 3 inch outer shell material belt loops spaced around the waist to accommodate the Nomex® belt.
_____Comply _____Exception
KNEE REINFORCEMENTS
The knee area shall be reinforced with a layer of engineered fabric combining the flexibility of shell materials with outstanding abrasion resistance.
_____Comply _____Exception
PADDING UNDER KNEE REINFORCEMENTS
Padding for the knees shall be provided by sewing to the liner, sandwiched between the thermal liner and moisture barrier. Siliconized type padding is preferred.
_____Comply _____Exception
EXPANSION POCKETS
An expansion pocket, measuring approximately 2 inches deep by 10 inches wide by 10 inches high shall be double stitched to the side of each leg at the thigh. The lower half of each expansion pocket shall be reinforced with a layer of Kevlar® material on the inside.
_____Comply _____Exception
PANT CUFF REINFORCEMENTS
The cuff area of the pants shall be reinforced with black Ara-Shield® material.
_____Comply _____Exception
PADDED RIP-CORD SUSPENDERS
A pair of "H" style "Padded Rip-Cord" suspenders shall be specially configured for use with the pants. The main body of the suspenders shall be constructed of 2 inch wide strap webbing. The suspenders shall run over each shoulder to a point approximately shoulder blade high on the back, where they shall be joined by a horizontal piece of webbing, forming the “H”. This shall prevent the suspenders from slipping off the shoulders. The shoulder area of the suspenders will be padded for comfort by fully encasing the webbing with batting and wrap-around black aramid