TOWN OF JONES, OKLAHOMA
May 6, 2008
Meeting was called to order at 7:04 PM. Meeting was tape-recorded.
ROLL CALL: Present-Matt Elerick, Roger Choate, Ray Poland, Randy McMillin. Absent-
Rusty Fields. Quorum was declared.
CONSENT AGENDA
1. Minutes 04-15-08, Retro Payroll 04-30-08 & Payroll – 05-14-08. Employee Overtime-Thomas Pletcher & Robert Smith. Purchase Ord #s 4394-4415
2. Allied Waste Debris Removal-Total to Date-$230,287.40 ($203,808.29 Available) Motion to approve Consent #1 by R. Poland, seconded by R. McMillin. Yes- M.Elerick, R. Choate, R. Poland, R. McMillin.
Motion to approve Consent #2 (Payment of $203,808.29) by R. Poland, Seconded by R. McMillin. Yes-R. Choate, R. Poland, M. Elerick, R. McMillin
CITIZENS TIME
Martin Mueller addressed the board regarding a semi-truck which he says is being partially parked in the roadway (Hilltop Ranchettes) Chief Newsom said this would be checked.
Doris Mitchell requested date for presenting 2008-09 Budget. Decision to have budgets on June 3, 2008 Regular Meeting.
Randy McMillin brought plaque honoring John McDermott. Plans to have a dedication next meeting.
Land-Library
Glenda Choates addressed the board regarding availability of a library building if land could be donated. Mrs. Choates also advised that she is now on the Metro Library Long-Range Planning Committee.
Rescind Code Enforcement Resignation-Thomas Pletcher
Board was advised that Mr. Pletcher is requesting to continue as Code Enforcer beginning June 1.
R. Poland made motion to rescind resignation (last meeting) and to reinstate Mr. Pletcher as of June lst. M. Elerick seconded. Yes- M. Elerick, R. Choate, R. Poland, R.McMillin.
2008-09 Audit Contract-Michael Douglas
Contract was presented. It was noted amount has increased $319 (From $3190 to $3506)
R. Choate made motion to approve contract. R. Poland seconded. Yes- M. Elerick, R. Choate,
R. Poland, R. McMillin.
Claim #25737-MP (Vehicle Tire Damage) Kathy Williams
Ms. Williams not present. Item strickened.
Appoint Patti Fields –Planning Commission
M. Elerick made motion to appoint Patti Fields to Planning Commission. R. Poland seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.
Change Name of Hawaii Street (two blocks in front of Highschool) to Dr. Lee Simmons Street
R. Poland made motion to start process to change street name from Hawaii to Dr. Lee Simmons Street. M. Elerick seconded. Yes- M. Elerick, R. Poland, R. McMillin. No-R. Choate. Motion carried.
Need Repair-Timing Chain-PD Vehicle-Unit #3
Tom Newsom advised of needed repairs to PD unit. M. Elerick made motion to have needed repair done. R. Poland seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.
JONES BOARD OF TRUSTEES
PAGE 2
May 6, 2008
Contract-Park Mowing
This is east field of Park. It was noted there is a contract with Scott Lawson for this mowing in exchange for the hay from the fields. Item tabled. Mr. Lawson to be contracted to see if he still wants to mow this field.
Tree Trimming-Park
Need for removal and trimming of several trees at park. Slawson’s $3200 estimate runs over the $2500 bid requirement.. Item tabled until next meeting to see if Mr. Slawson wants to do this job for less.
Executive Session-Hire, Fire, Promote, Demote Tom Newson (250 State-Sec 307B)
M. Elerick made motion to go into executive session. R. Choate seconded. Yes- M. Elerick, R.Choate, R. Poland, R. McMillin. Time: 7:35 PM
Board returned to open meeting at 9:05 PM
R. Choate made motion to come out of executive session. R. Poland seconded. Yes- M. Elerick, r. Choate, R. Poland, R. McMillin.
R. Poland made motion to accept Tom Newsom’s early retirement with severance of five months salary and insurance. M. Elerick seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.
Mr. Newsom’s last working day will be May 21, 2008.
OLD BUSINESS
Barbara Birden-Grant Projects
A. Grant Project-Water System
Tabled
ACOG Reap Grant Report
Tabled
FIRE DEPT REPORT
Mark Taylor questioned possibility of Fire Dept receiving portion of FEMA that was allocated for Firefighters hours. To be placed on next agenda.
Question as to why no fireworks on the 4th of July – Possibility of Fire Dept having display. It was explained that Kiwanis Club has formerly paid for at least half of cost and now feel they cannot fund both 4th and Old Timers Day, opting to use funds for Old Timers. Town is having to curtail spending also.
EMERGENCY MGMT REPORT
A. Town-Wide Mailout-Solicit Emer. Mgmt Volunteers
B. Ck into possibility of Grant for Generator at Comm Ctr
Patti Fields not present. Tabled.
Town Brochure
Tabled
Town Zoning
Tabled
Old Timers Day
Tabled
Town of Jones
Board of Trustees
Page Three
May 6, 2008
REPORTS, INQUIRIES & REMARKS BY GOVERNING BOARD MEMBERS
None
Adjournment motion by R. Poland seconded by M. Elerick. Yes- M. Elerick, R. Poland, R.Choate, R. McMillin. Time: 9:20 PM
CLAIMS
Payroll…05-01-08… 12,724.19
Payroll 05-15-08 18,026.80
3487 IRS……………. 876.97
3488 Police Pen…….. 1018.17
3489 PEBSCO>……. 74.50
3490 Principal Fin Grp.. 202.84
3491 Julia Wilson…….. 750.00
3492 Thomas Pletcher… 615.00
3493 Doris Mitchell…. 60.00
3494 Healthcare…….. 4153.00
3495 Samatha Jones… 250.00
3496 BC/BS………… 196.90
3497 Jones PWA…… 340.67
3498 Jones Hardware.. 71.46
3499 OG&E………… 1124.54
3500 R. D. Alexander.. 500.00
3501 Special-Op Uniform.. 155.96
3502 O’Reilly Auto……… 322.43
3503 Onelink Wireless….. 169.00
3504 Walmart…………… 112.02
3505 TDS Telecom……… 330.80
3506 Void………………… .00
3507 Bailey Copier………. 75.00
3508 OML……………….. 125.00
3509 Kimberly Bishop….. 30.15 ______
3510 City of MWC…….. 240.00 Mayor
3511 Computer Connection… 25.00
3512 Lowes……………… 3.35
3513 Stamp Fullfillment…. 241.30 ______
3514 Battery Co…………. 17.93 Town Clerk
3515 Sunrise H&A……… 75.00
3516 Microtrack GPS…… 538.20 Presented to Board of Trustees______2008
3517 Birden’s Development.. 960.00
s.
M.