Tourism Vancouver Island

Appointed Members

Biography

This form is to be completed by all individuals who wish to be considered for an appointment to fill a vacancy on the Tourism Vancouver Island Board of Directors until the next Annual General Meeting on September 27, 2018, upon which the successful candidate may stand for re-appointment or election. The knowledge, experience, skills and commitment matrix is attached.For more information please visit

Questions should be directed to the Chair of the Appointed Director Nominating Committee, Ms. Carol Ann Terreberry, .

Please email completed applications to with ‘Appointed Nomination 2018’ in the subject line. Deadline for submission is 11:59 pm onMarch 16, 2018.

This form is expandable but brevity and a maximum of two pages is encouraged.

Name:

Contact Information - completemailing address, email and phone number(s):

Career Biography (Professional & Volunteer):

Reasons You Are Interested in Serving as an Appointed Director for Tourism Vancouver Island:

Key Areas of Knowledge, Skills and Expertise You Bring to the Board:

TVI Electoral Region I reside in is: ______

(1. South Island, 2. South Central Island: Malahat to Ladysmith, 3. Central Island: Nanaimo, Parksville, Qualicum Beach to Coombs,4. Gulf Islands: Southern & Northern Islands (excluding Cormorant & Malcolm Islands), 5. Pacific Rim: Alberni-Clayoquot, 6. North Central: Comox-Strathcona, 7. North Island: Mount Waddington including Sayward & Zeballos)

Other Information that would be valuable for the review board to know:

Tourism Vancouver Island

Board of Directors Competency Framework

The following framework identifies the net mix of essential and desirable skills that form the basis of the Tourism Vancouver Island Board of Directors.

In consideration of the current elected members and appointed members, the following knowledge and experience area isidentifiedfor the current vacancy to September 2018:

Finance/accounting (with an appropriate designation)
Serve as Finance Committee Chair and Secretary/Treasurer

Additional information on terms of reference for Finance Chair and Secretary/Treasurer is attached.

TERMS OF REFERENCE FOR THE SECRETARY-TREASURER

Duties and Responsibilities:

Chairing the Finance Committee.
Acting as Secretary of all meetings of members of the Board and stakeholders of the Association.
Ensuring that minutes of all such meetings are recorded and maintained in the Minute Books of the Association, and that such Minute Books are stored at the head office of the Association.
Ensuring that the documents, records, and registers referred to in the Societies Act are maintained and stored at the head office of the Association.
Ensuring that the confidential documents and records are maintained and stored in a safety deposit box of the Association.

TERMS OF REFERENCE FOR THE FINANCE COMMITTEE

Purpose:

The Finance Committee oversees the financial health of the Association.

Composition:

The Secretary-Treasurer of the Board of Directors shall serve as Chair of the Committee.
The Committee is to be appointed by the Board at the first meeting following the AGM.
The Committee shall be composed of a minimum of three representatives from the Board of Directors.
Quorum constitutes at least two (2) Directors.

Duties and Responsibilities:

To prepare an annual timetable of Committee activities.
To recommend the annual budget to the Board.
To recommend the financial statements to the Board.
To recommend the appointment of auditors and the extra parameters of the audit.
To recommend the acceptance of the annual audited financial statements.
To explain significant budget variances to the Board.
To recommend financial parameters to the Board and monitor those parameters.
To publicly support Committee-approved policies and positions on decisions and issues.

Accountability:

The Committee will report to the Board at each Board meeting.

MeetingDates:

The committee shall meet prior to each Board meeting.

Staff Resources:

Internal staff resources will be provided for the Committee through the President & CEO.

BOARD MEMBERS CONSENT

If elected to the Tourism Vancouver Island Board of Directors, a member must confirm that he/she possesses the Statutory Requirements for Directors as required in the Societies Act 2015 s 44 (1), (2), and (3).

Persons qualified to be directors

(1) A person is qualified to be a director of a society only if the person is an individual who is at least 18 years of age.

(2) Despite subsection (1), an individual who is 16 or 17 years of age is qualified to be a director of a society if provided for in the regulations.

(3) Despite subsections (1) and (2), an individual is not qualified to be a director of a society if the individual is

(a) found by any court, in Canada or elsewhere, to be incapable of managing the individual's own affairs,

(b) an undischarged bankrupt, or

(c) convicted in or out of British Columbia of an offence in connection with the promotion, formation or management of a corporation or unincorporated entity, or of an offence involving fraud, unless

(i) the court orders otherwise,

(ii) 5 years have elapsed since the last to occur of

(A) the expiration of the period set for suspension of the passing of sentence without a sentence having been passed,

(B) the imposition of a fine,

(D) the conclusion of the term of any probation imposed, or

(iii) a pardon was granted or issued, or a record suspension was ordered, under the Criminal Records Act (Canada) and the pardon or record suspension, as the case may be, has not been revoked or ceased to have effect.

Tourism Vancouver Island Appointed Members Biography Form

Please email this form to the Chair of the Appointed Director Nominating Committee Chair, Ms. Carol Ann Terreberry ()