To: Supervisor/Manager or Board, etc.

Please review the Cost/Benefit Worksheet to see the value my participation in the Petro-Canada Sport Leadership sportif conference will bring to the organization.

COST/BENEFIT WORKSHEET:

Costs

  • The registration fee includes the Welcome Reception on Thursday evening, Friday and Saturday breakfasts, refreshment breaks and luncheons on Thursday, Friday, and Saturday. Registration also includes admittance to the Petro-Canada Sport Leadership Awards Gala on Friday evening (3 course dinner). Therefore out of pocket costs for meals will be minimal to attend the Petro-Canada Sport Leadership sportif conference. The registration fee is $______
  • CAC has offered airfare discounts to registrants of the Petro-Canada Sport Leadership sportif conference. I have found airfare for $_____
  • CAC has offered discounted hotel rooms. Rates range between $165 - $215 CDN per night (plus applicable taxes, currently at 12%) – the total for my hotel stay, including current tax is between $184.80 - $240.80 CDN per night for a total of 3 nights or between $554.40 - $722.40 CDN.

TOTAL ESTIMATED COST FOR REGISTRATION/TRAVEL/HOTEL = $______.

Benefits

  • List key “takeaways” anticipated from any/all sessions you plan to attend, based on the session descriptions and learning objectives. Once you have listed takeaways that you can implement in your job, with your team, for your organization, estimate the dollar value that implementation will gain and/or save for your organization.

Example #1 (from the 2015 conference):

Session: Stop the Churn Strategies to Improve Employee Commitment and Retention
Key Takeaways: Sport Organizations at the national and regional level are attracting good people but not keeping them reducing organizational performance for many years. Sports organizations need to develop and sustain best-in-class programs, they need to develop and retain their top talent.

Sport Administrator Estimated Value: Review practical talent management concepts and models, discuss their organization's EVP (employee value proposition), and learn techniques to increase employee commitment and retention levels. These concepts can ultimately save an association significant on-boarding costs.

Coach Estimated Value: Apply techniques learned to coaching athletes by helping athletes navigate the sports system, networking while in the system and learning valuable life skills that can be used both in and out of the sports world.

  • List key sport administrator or sport executive contacts with whom you plan to meet face-to-face, network, discuss best practices or potential business, and estimate the dollar value that these interactions will gain and/or save for your organization.

Example #2:

Plan to meet with at least 3 different destination exhibitors, as our 2018 and 2019 years are open for bidding for our annual conference/AGM/tournament.

Estimated Value: The face-to-face networking/relationship building with the Sales Manager will allow me to negotiate additional concessions, such as complimentary wifi or VIP airport transfers, and to save the associationbetween $1,000 and $3,000 per contract.

TOTAL ESTIMATED BENEFIT OF ATTENDING THE PETRO CANADA SPORT LEADERSHIP SPORTIF CONFERENCE IN FIRST YEAR = $______.

At the completion of the 2017 Petro-Canada Sport Leadership sportif conference, take some time to review your original objectives. Develop an analysis of whether you were able to fulfill your original objectives and assess how you will be able to apply what you learned in order to either provide cost savings to your organization, offer innovative ideas to increase revenue generation, and/or obtain tools to increase your team’s work efficiency.

Demonstrating the Return on Investment (ROI) from the Petro-Canada Sport Leadership sportif conference will provide value to your organization's bottom line,and ensure your attendance at future conferences.