Vision:To be the Austin area’s leader, advocate, and visionary source of quality and progress towards excellence

Mission:To sustain and contribute our resources to the membership and community by promoting and providing professional learning, mentoring, networking and supporting quality efforts.

To seek supporters and achievers of quality endeavors and recognize their accomplishments.

To demonstrate our beliefs, we practice what we preach through internal quality initiatives aimed at continual improvement.

Attendance

2014 / 01/06 / 02/10 / 03/10 / 04/07
Chair / Cindi Manning / X / X / X
Vice Chair / Sherry Popiolek / X / X / X
Secretary / Norma Antunano / X / X / X
Treasurer / Francisco Russi / X
Arrangements / Tracy Nichols / X / X
Audit / Tony Perez
Certification / Jim Johnstone / X / X
Education / Norma Antunano / X / X / X
Examining / Forrest Breyfogle
Internet Liaison / A.J. Scotka / X / X / X
Membership / David Wight / X / X / X
Newsletter / Kevin Byckovski
Nominations / Keith Brankner / X
Proctor / Andrew Davison
Programs / Cindi Manning / X / X / X
Publicity / Eva Esparza / X / X
PAR / Todd Minnick / X / X / X
Recertification / Stacy Foreman
Placement / Megan Oertel / X / X / X
Voice of Customer / Scott Berman / X / X / X
Newsletter / Kevin Byckovski

Additional Attendees (this meeting): Mike Harkins

Meeting Location: Bazaarvoice, Austin, TX

Agenda:

1.Open Action Items (20 min)

Add Acknowledge the updated financial doc by Chair, Sec, Treasury, Audit chair

Add updating budget to include income, and changes in PAR plan

2.Sponsoring a table at AMCOM show (5 min)

3.Travel Expense form-add to website? Define requirements/methods for reimbursement? (Tony and Francisco)

4.Wednesday meeting updates (5 min)

a.Announcements

b.Other needs?

5.Committee & Chair’s Reports:

a.Treasury Report (via email, Francisco out on travel, 5 min)

Hello Cindi, here is the ASQ section 1414 treasure report for Feb-2014

Ending Balance: $21,304.79

Interest earned: $0.16

Checks paid: -$1,428.49

926502/14 $42.09

9266 02/03$607.00

9267 02/12 $779.40

b.PAR:

i.Upcoming due dates/events-annual calendar (Todd 15 min)

ii.Review current PAR plan-individual plan sheets, and review existing (30 min)

c.Programming/Education Events

i.May Meeting-dinner or programming, no hotel? (15 min)

ii.Do we want to try summer Programming? (15 min)

iii.Education events/webinars:

d. Certification

6.Affinity for the January meeting at separate planning meeting perhaps last week in March? (5 min)

Meeting Minutes

Meeting was started at 6:11PMon Monday, March 10, 2014.

Action items reviewed. Items shown were updated per input from the board. Carried over actions from February and January’s meetings are reflected in March’s actions table.

  1. Followed up on debt card subject (discussed item 6 in February’s meeting).

Input provided by Francisco to Cindi (off line): $1K per use (debt card : debit card debit sheet)

Limited $2K /transaction; 2 signatures for above $2.5k

  • Debit transaction record available in the web; will need to fill in for treasure purposes (need to figure out where to put what).
  • Action: create a new account for the debt card
  • Todd to run this through Tony Perez
  • Todd volunteering to make the form of reporting (expenses handling). To create form from the current check account.
  • Procedure for documenting travel expenses (Todd suggesting : update operating agreement in 2014)
  • Review the existing one, posted under documents (2009 version): for travel expenses, debit card.

**Before proceeding with items above, Board agreed to record action 6 under March

  1. Complete “Committee Plan sheets” action
  2. Some committee chairs have not submit it (Proctor…)
  3. Proctor budget $170/yr. (Todd to forward to Cindi)
  4. Acknowledge of the new release financial reports statement (Treasury, Secretary, Chair, Auditor): action 8 under March action track
  5. Budget report due every month (next quarterly report due in April).
  6. Consider PAR requirements
  7. CO-Sponsor AMCOM (2 days event)
  8. Co-sponsor with $40 for candy (voted in favor/approved in March 10 meeting) on May 21, 22.

If someone from the Board wants to volunteer contact Bob Laffey Bob would be seeking for various Section 1414 member leaders to volunteer and be at the booth during these two (2) days show:

  1. Review current PAR calendar based on dates of interest:

1st quarter financial report (4/20). Other reporting (monthly) is voluntary.

Programming/Education Events:

Education events/webinars: first trail (TRIZ) on March 3, brought more than 6 attendees (Eva to confirm the number that could be captured; more than one attendee may be at one connection), aside of a bit of technicalities it went well. Education Committee meeting on 3/10: planning 3 or 4 webinars through the year, in addition of a larger educational event in Fall (topic TBD).

Certification: All ACC classes have been cancelled due to low or no enrollment. Applied Materials signed up 5 for CQIA exam after Jim talked to them. Talking to Dell next week about certs.

  1. Cert chair to provide the name of Proctor and Exam June schedule (this information is already in the section Certification page)
  2. Stacy Foreman, Recertification Chair has informed she will not perform this role
  3. Stacy is introducing Robert White as upcoming Recertification chair
  4. Stacy will work with Robert on making the transition and to announce the date when Robert will take the role plus any change ( decision over if maintaining the same Post Office address or will there be a new one)
  5. Cindi planning to call a meeting in about 2 weeks to complete item 4 under March action list (Affinity of membership inputs).

Meeting adjourned at 8:12PM.

Item
(- former #) / Date Assigned / Owner / Description / Due Date / Status
1 / Dec. 9, 2013 / AJ and Scott / AJ and Scott will look at possible screen options before we have another education event. (Rental, hotel furnish, etc.). / Update in February meeting / In progress
2 / Jan 6, 2014 / Cindi Manning, Todd Minnick / Update on PAR requirements (where further clarification may be needed)+ key dates / February / In progress
3 (6) / Jan 6, 2014 / Cindi Manning / Names in the web site updated, recent known change needs to be reflected / April 7 / In progress
4(7) / February 10, 2014 / Cindi Manning / Group the inputs provided by attendees to January 8’s members meeting (target to do it in next Board meeting) / March 10 / In progress
5(11) / February 10, 2014 / All Committee Chairs / Complete committee budget sheets (some complete, others pending) / February 24 / In progress
6 / March 10 / Executive Committee / Review current SOA and forward comments to Todd Minnick / April 7 / In progress
7 / March 10 / Todd Minnick / Draft the “Debit Transaction Report”, submit it elected chairs and earlier Treasuries for feedback / April 7 / In progress
8 / March 10 / FY14 Appointed Chairs / Acknowledge of new release financial reports statement (Chair, Treasury, Secretary,Auditor) / April 7 / In progress
9 / March 10 / Francisco Russi / Updating budget to include income, and changes in PAR plan / April 7 / In progress
10 / March 10 / Stacy Foreman / Confirm transition date and any other key re-certification information / April 7 / In progress

Submitted by,

Norma Antunano

Section Secretary, ASQ Austin Section 1414. CC: asqaustin.org website