To Be Submitted Along with Un-Price Bid

SUB: MECHANICAL JOBS AT LUCKNOW ASF

DECLARATION

(To be submitted along with un-price bid)

M/s.______hereby declare/clarify that we have not been banned or de- listed by any Government or quasi Government agencies or Public Sector Undertakings.

Seal and Signature of the bidder

NOTE: If a bidder has been banned by any Government or Quasi Government agencies or PSU’s, this fact must be clearly stated with details. If this declaration is not given along with the un-price bid, the tender will be rejected as non responsive.

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8000113-HB-13010/AKB Tender Document

Seal & Signature of the Tenderer

SUB: MECHANICAL JOBS AT LUCKNOW ASF

INSTRUCTIONS TO BIDDER-WORKS CONTRACTS

(TWO BID SYSTEM)

1.  This is only a Price Enquiry (invitation to offer) and not an order.

2.  Two Bid System :

The bid shall be submitted in two parts namely Unpriced & Priced. Each part shall be submitted in separate envelope marked. “Unpriced” & “Priced” as applicable with tender number and due date / time. All above two envelopes duly sealed shall be kept in a large common sealed envelope for submitting the tender, mentioning the tender number, due date and job.

Tender documents to be returned / forwarded (duly signed by Contractor) along with the tender will be as follows:

i)  Un priced Bid

a)  Booklet(s) containing Technical Specifications, Detailed Job Schedule (without filling rates), General Terms and Conditions, etc.

b)  Vendor Data Form (if required as per covering letter) duly completed with all the Annexure.

c)  Deviations, if any, to our Technical Specifications / General Terms and Conditions. Contractor to note that deviations shall be brought out separately on bidder’s letter head. Corrections in our tender document will not be accepted.

ii)  Priced Bid

a)  Schedule of Rates (Computer Print-Out) with Rate and Amount columns duly filled signed and stamped. Rates should be indicated in figures and words.

b)  The rates shall be quoted in price bid only. Do not quote your rate anywhere else in the tender booklet.

c)  Contractor shall provide Grand Total at the end without fail.

d)  Contractor shall avoid corrections and overwriting in the priced bid.

NOTE:

1.  The tender (sealed envelope) mentioning the tender number, due date and name of the job, should be deposited in the tender box provided in the office of Sr. Manager – Aviation, Sr. Manager (BD) Aviation, Aviation SBU, Ground Floor, Hindustan Bhavan, 8 Shoorji Vallabhdas Marg, Mumbai-400 001by the due date and time.

2.  Late, delayed tenders received after the due date and time for reasons whatsoever will not be considered. HPCL shall not be responsible for any delay including postal delay.

3.  If you are not in a position to quote, please return the tender documents with a covering letter giving reasons thereof with “regret” clearly written in bold letters on the envelope to enable us to keep you on our active vendor list.

4.  Offers not in conformity with above are liable for rejection.

5.  In case of any discrepancy between Schedules of Rates and Detailed Job Schedule (in Booklet), the later shall prevail.

6.  HPCL reserve the right to extend purchase/price preference to PSU/NSIC as per prevailing guidelines of Government of India.

7.  Validity :

8.  Quoted prices shall be valid for a period of 90 Days from the due date / extended due date.

9.  Taxes :

a)  Income-tax shall be deducted at source as per rules at prevailing rates. Please furnish your permanent Income Tax Number.

b)  Quoted Rates shall be inclusive of Sales Tax on Works Contracts.

c)  ITCC / EPF / ESIC Certificates should be submitted with the offer.

10. HPCL reserves the right to accept any tender in whole or in part or reject any or all tenders without assigning any reason whatsoever.

11. HPCL shall not be bound to accept the lowest tender and reserves the right to accept any or more tenders in part. Decision of HPCL in this connection shall be final.

12. Please sign each and every page of job Schedule, Technical Specification, General Terms and Conditions and Schedule of Rates as a token of your acceptance.

13. Please quote your rates in all items. Please note that, if any item is left unquoted, your quotation will be loaded with the highest quoted rate in that item for evaluation purpose.

14. Units registered with NSIC (copy of valid registration Certificate required) are exempted from submitting Security Deposit.

15. Grievance Redressal Mechanism.

Hindustan Petroleum Corporation (HPCL) has developed a "Grievance Redressal Mechanism" to deal with references/grievances, if any, that are received from parties who participated/intends to participate in the Corporation's Tenders. The details of the same are available on our website www.hindustanpetroleum.com.

Page 36 of 73

8000113-HB-13010/AKB Tender Document

Seal & Signature of the Tenderer

SUB: MECHANICAL JOBS AT LUCKNOW ASF

JOB DETAILS

JOB SCHEDULE FOR MECHANICAL WORKS FOR LUCKNOW ASF, AMOUSI, LUCKNOW