To: All High School Principals

To: All High School Principals

From: Mr. Fred Heid, Chief Academic Officer

Re: Last Week of School Dismissal Times

Date: 2/26/14

During the last week of school, high schools will follow a final exam schedule as they did last year. On June 2nd, 3rd, 4th, and 5th, school will begin at the regularly scheduled time and students will be dismissed early. The times for dismissal are in the last column on the Commencement Schedule chart below. Alternative schools will not dismiss early. Dismissal for the last day, June 6th, will be addressed via a separate memorandum that will include dismissal times for elementary, middle, and high schools, as well as alternative schools.

The final exam schedule provides as an academic focus through the last day of school and provides faculty and underclassmen the opportunity to attend graduations scheduled for early afternoon. The last final exam for underclassman should be scheduled for June 5 (day before the last day of school). The last day of school, June 6th, should be designated as a final exam make-up day.

Transportation has been arranged to be at your school when school dismisses each day of final exam week. If you have any questions about transportation, please contact Leslee Russell directly.

Please also note that the last day of school for Seniors will be May 22th. Senior activities should be held beginning May 23th through May 30th. Schools should submit a list of activities to their Region Chief prior to May1st. The Senior Timeline chart can be found below.

Note: Students assigned to an ATOSS Center during June 2nd, 3rd, 4th, 5th, and/or 6th will be dismissed at the time of the corresponding high school.

COMMENCEMENT SCHEDULE

2014

SCHOOL / SITE / BOARD
MEMBER / DATE/TIME / Early Dismissal
For 6/2 – 6/6
ALDEN RD / FSCJ SOUTH - Wilson Center / SMITH JUAREZ / 5/16 5:00 PM / 11:00
MARINE SCIENCE / Fletcher HS / LEE / 5/28 7:00 PM / 1:30
MT. HERMAN / Mt Herman Exceptional Student Center / WRIGHT / 5/29 1:00 PM / N/A for 6/2-6/5 12:00 for 6/6
DUVAL VIRTUAL INSTRUCTION / Atlantic Coast HS / 5/29 4:00 PM / N/A
PALM AVE / Paxon SAS / HALL / 5/29 6:00 PM / 11:00
BRIDGE TO SUCCESS / Atlantic Coast High School / 5/30 4:00 PM / See school of attendance
ATLANTIC COAST / Jacksonville Veterans Arena / FISCHER / 6/2 1:00 PM / 11:00
RIBAULT / UNF / WRIGHT / 6/2 4:00 PM / 11:10
MANDARIN / Jacksonville Veterans Arena / FISCHER / 6/2 5:00 PM / 11:00
DARNELL COOKMAN / Moran / WRIGHT / 6/2 7:00 PM / 11:55 (This will include all Middle & High Students)
LEE / Jacksonville Veterans Arena / COUCH / 6/3 1:00 PM / 11:00
PAXON / UNF / HALL / 6/3 4:00 PM / 11:55
PARKER / Jacksonville Veterans Arena / GRYMES / 6/3 5:00 PM / 11:00
ANDERSON / Moran / SMITH JUAREZ / 6/3 7:00 PM / 12:10
FIRST COAST / Jacksonville Veterans Arena / WRIGHT / 6/4 1:00 PM / 11:00
FORREST / UNF / HALL / 6/4 4:00 PM / 11:00
ED WHITE / Jacksonville Veterans Arena / COUCH / 6/4 5:00 PM / 11:00
RANDOLPH / Moran / WRIGHT / 6/4 7:00 PM / 12:25
SANDALWOOD / Jacksonville Veterans Arena / SMITH JUAREZ / 6/5 1:00 PM / 11:00
RAINES / UNF / HALL / 6/5 4:00 PM / 11:00
FLETCHER / Jacksonville Veterans Arena / LEE / 6/5 5:00 PM / 11:00
BALDWIN / Moran / COUCH / 6/5 7:00 PM / 11:00 (This will include all Middle & High Students)
STANTON / Jacksonville Veterans Arena / WRIGHT / 6/6 1:00 PM / 11:55
WOLFSON / UNF / SMITH JUAREZ / 6/6 1:00 PM / 11:00
PETERSON / UNF / HALL / 6/6 4:00 PM / 12:25
ENGLEWOOD / Jacksonville Veterans Arena / SMITH JUAREZ / 6/6 5:00 PM / 11:00
JACKSON / Moran / WRIGHT / 6/6 7:00 PM / 11:00

SENIOR TIMELINES

2013-2014 (revised 1-23-14)

Time Frame / Description / Notes /
Jan. 23 / -Report card corrections complete
-Community Service Hours Updated in Genesis for seniors / By end of day to be considered for mid-year promotion
Jan. 30 / Mid-year promotions completed in Genesis by IM staff / Schools will go to the portal to print the list of students with a midyear promotion after promotions are completed.
Jan. 31 / -Senior Ranking (Grade 12 only) all standard diploma programs of study
·  Rank Order and Alpha Order / -Run for “update” in order to show on transcript
-Required by Bright Futures for 7th semester evaluation, Talented 20
-Reports in Genesis Reports Folder
Feb. 3-7 / Bright Futures transmission for 7th semester evaluations begin / Transmissions done by Information Management
Feb. 18 / Deadline for Senior Meetings / -Board policy requires a meeting with potential graduates each semester to address the consequences of Class II and IV violations (eg. not walking at graduation)
-Your Regional Office needs to be notified of the actual meeting date
April 16– May 1 / One master list of student names and student numbers of any students needing to be moved to senior status needs to be submitted to Barbara Burton no later than May 1 (earlier is better) / -ONE MASTER LIST needs to be submitted by the Curriculum Manager at each school
-Grade levels will be updated in Genesis by May 5
-Assures that appropriate test materials are received at the school for senior finals, and that students are evaluated on the senior graduation timeline
April 28- May 8 / Senior EOCs (including Post-CAST)
May 1 / Transition discussions for Grand Park and Hospital Homebound students / -Grand Park and Hospital Homebound will communicate with home schools the students who are predicted to transition to be enrolled back at their home schools by the end of the year to be included in Senior Grade Processing.
-note, per board policy, Grand Park seniors may only participate in commencement if they have completed their assigned time at the alternative center
May 9 / Honors Diploma List for programs of study A, B, H, I, Q , R, W and S / -Placed in Genesis Reports Folder
-Run by Information Management
May 21 / Senior Grades Processed / Beginning at noon
May 22-30 / Planned Senior Activities / -Please submit a list of planned activities to the appropriate Region Chief.
May 23 / Senior Grades available / -Correction cycle begins
-You will be notified via email if grades are available earlier
May 27
Available by NOON / Final Senior Ranking / -You will be notified via email if this is available earlier
-In Genesis Print Folder
-Run by Information Management
-Grade corrections, DE, and FLVS grades must be entered by end of day
May 23 to be considered in the Final Ranking
May 27-28 / GPA Recalculation Assistance / -Appointments can be made with District School Counseling Staff for assistance
May 30 / Grand Park and Hospital
Homebound to WD seniors / -in the AM., forwards list of seniors to applicable home schools.
-home school reenrolls students in p.m. to facilitate evaluation of students for graduation
-while Grand park seniors are being reenrolled in Genesis, per board policy, they may only participate in commencement activities if they completed their assigned time at Grand Park
June 10 / Admin Grad logs submitted to Barbara Burton via email / -Template provided by District School Counseling, students will be processed AFTER the Global WD
Weekend of June 13 / Global WD of records / -Any senior meeting graduation or certificate of completion requirements after this date must be submitted to Barbara Burton for the appropriate WD code
June 16 / Print Senior P/R list which will become Official Graduation Log / -Students qualifying as Graduates and Certificates of completion after the Global WD must be submitted to Barbara Burton for WD code changes, and annotated on the 6-16-14. P/R list which should be kept in your Graduation File or Graduation Notebook and will be used for future records pick up and graduation verification
June
24-27 / Final Senior Transcripts / -Ordered by Barbara Burton
-Have graduation date and appropriate WD code
-Run for schools at Bulls Bay
-Delivered to schools by June 30
-Start electronic transmission of final senior transcripts to any college previously requested during school year
-Begin Bright Futures Summer
Evaluation transmission / Transmission handled by Information Management