To: 4-H Staff, County Horse Council Chairpersons, and County Representatives

State Horse Show

May 2016

Although the fall seems a long way off, it is time to begin the selection process for 4-H members who will be attending the Massachusetts State 4-H Horse Show, September 10th and 11th, 2016at the Three-County Fairgrounds in Northampton.

While the delegate selection process varies from county to county; the first page of the application is required. The subsequent pages, as well as a written test, interview, or other appropriate method may be used by counties in the selection process. Each county is allowed 15 horse exhibitors and a list of up to 10 alternates that are prioritized. Any eligible and approved delegate applying for the Horse Lover or Model Horse Show, etc. will be allowed to attend. Attached to this email are:

The application for selection for the Massachusetts State 4-H Horse Show.
The preliminary entry spreadsheet.

The application should be copied and sent out or emailed to all enrolled horse and horse-lover project members in your county. This application will also be available on the Massachusetts 4-H Horse Program website under Upcoming 4-H Horse Shows and Events.

The preliminary entry spreadsheet should be completed by the designated county representative/educator and emailed to the Massachusetts 4-H Equine Science Coordinator, Meagan Welch Coyne at by July 15, 2016.

Designated County Representatives/Educators:

Barnstable – Judy Vollmer, Deeds & Probate Bldg Box 367, Barnstable, MA 02630 (508) 375-6696

Berkshire – Mary Brazie, 172 Egremont Plain Rd, Egremont, MA 01230 (413) 528-2367

Bristol – Chesley Chmura, 11 Wysteria Ln, Cumberland, RI 02864 (401) 333-5012

Essex/Suffolk – Wendy Marks, 240 Beaver St, Waltham, MA 02452 (781) 891-0650 x 29

Franklin – Barbara Baldwin, PO Box 122, Northfield, MA 01360 (413)-522-4856

Hampden – Fran Sheaffer, 81 South Maple St Apt. 40, Westfield, MA 01085 (413) 568-8675

Hampshire – Kathy Austin, 270 West Street, Belchertown, MA 01007 (413) 668-6842

Middlesex – Suzanne Ferris, 153 Hollis St, Pepperell, MA 01463 (978) 433-8732

Norfolk – Jay Field, 400 Main St, Walpole, MA 02081 (508) 668-9793

Plymouth – Valerie Schell, 44 Obery Street, Plymouth Ma 02360 774-404-7022

Worcester – Jim McCullough, 13 Hartford East, Mendon, MA 01756 (781) 315-9129

The following is a time line for the selection process:

By June15th-Applications should have been distribute to all horse leaders and members.

By July 15th–all preliminary entry spreadsheets should be completed and sent to the Massachusetts 4-H Equine Science Coordinator.

By July 22nd – Show prize list and entry book should have been distributed to all delegates, county representatives/educators, and 4-H offices.

By August7th–all exhibitors should have completed all entry paperwork and sent with payment to their county’s representative/educator.

By August 15th-Designated county representatives/educators must fill out the 2016 entry form spreadsheet (with delegates name, phone, horse’s name, etc) for all delegates and alternates that have been approved for the Massachusetts State 4-H Horse Show and submit it electronically toshow secretary and Meagan Welch Coyne at . Please be sure to include all horse lover and drill team delegates.

Also, print out a copy of the spreadsheet and mail it, along with your county’s paperwork (including all completed forms and checks for each delegate and alternate), to:

All packets MUST BE POSTMARKED BY AUGUST 15th.This is a firm deadline and entries will not be accepted after this date.

This packet has been sent to each 4-H office and to the county representatives/educatorsand will also be available on the Massachusetts 4-H Horse Program website under Upcoming 4-H Horse Shows and Events. 4-H Extension Staff and county representatives should be in communication with each other to be sure the above time-line is met. Thank you for your cooperation in meeting all of the above deadlines.

Sincerely,

Meagan Welch Coyne

Massachusetts 4-H Equine Science Coordinator

Massachusetts State 4-H Horse Show Application 2016

Please check off which part(s) of the show you are applying to participate in.

____ Massachusetts 4-H Horse Show Exhibitor – September 10-11, 2016

Horses used in the MA 4-H Horse Show must be owned or leased as the delegate’s 4-H horse management project since June 1st of the year attending the show. Exhibitors may enter one or two divisions per day (not to exceed 10 performance classes per horse/per day) and may request to bring a second horse if space allows.

____ Massachusetts 4-H Horse Show Horse Lovers Division – September 10-11, 2016

The horse lover division is a unique way for youth to lend a hand in the daily running of the show. Horse lovers do not bring a horse to the show.

____ Massachusetts 4-H Horse Show Drill Team Exhibitor – September 11, 2016

All drill team exhibitors NOT COMPETING in the horse show will be required to complete all necessary paperwork in order to participate at the MA State 4-H Horse Show.

Name of Exhibitor

Age as of January 1, 2016 Birth Date Phone

Address Town

Zip State County

E-mail address

Name of 4-H Club

How many years have you been in the 4-H horse or horse lover project? ______

Name of Horse 1 (if Show Exhibitor)

Seat & Division(s): Horse #1

Name of Horse 2 (if requesting to bring a second horse)

Seat & Division(s): Horse #2

We the undersigned find this applicant is a member in good standing. To the best of our knowledge, we find this application to be accurate and complete, and the delegate and his/her horse to be qualified and eligible for the Massachusetts 4-H Horse Show. We acknowledge all riders must read and understand the New England 4-H Horse Show Rules. We acknowledge as 4-H members, parents/guardians and volunteers that we will practice good sportsmanship and follow the Massachusetts 4-H Code of Conduct at all times.

Signature of 4-H Member Signature of Parent/Guardian

Signature of 4-H Club Leader Signature of County Horse Chair/County Educator

Massachusetts State 4-H Horse Show Application 2016

This application may be used by counties for the selection process to attend the Massachusetts State 4-H Horse Show. All members must submit page 1 or they will not be eligible for consideration.

All applicants for the Massachusetts State 4-H Horse Show must be at least 8 years of age as of January 1stand have not reached their 19th birthday as of January 1st of the current 4-H year and must be 4-H members in good standing. Walk-Trot applicants who become Walk-Trot-Canter exhibitors after the entry form is submitted for the State Show become ineligible to show at the 2016 Massachusetts State 4-H Horse Show. All applicant must be a member in good standing, or they will not be considered for review.

Members in good standing MUST have completed the following:

Attended at least 75% of their club meetings since October of 2015.
Horse exhibitors must participate in 4-H Fitting and Showmanship at least once since July 2015. This may be accomplished at the club level, a clinic, or a horse show.

Check off every activity completed. Activities 1-9 and 12-14 are highly encouraged but not required.

_____ 1. Completed 4-H records for the previous 4-H year

_____ 2. Offices held in 4-H Horse Club

_____ President_____ Vice President_____ Secretary

_____ Treasurer_____ Photographer_____ Reporter_____ Other

_____ 2b. Current enrollment in a 4-H leadership activity (other than horse)

_____ 3. Current enrollment in a 4-H project areas (other than horse)

_____ 4. Performed community service work in the current 4-H year

_____ 5. 4-H Visual Presentation given at the

_____Club level

_____County/Regional level

_____ State level

_____ National level

_____ 6. Horse Bowl Contestant at the

_____County/Regional level_____ State level_____ National level

_____ 7. HippologyContestant at the

_____County/Regional level_____ State level_____ National level

_____ 8. Horse JudgingContestant at the

_____County/Regional level_____ State level_____ National level

_____ 9. 4-H Public Presentations

_____drill team performance

_____ parade

_____ presentation on a 4-H topic (Big E or Equine Affair)

_____ other (please specify)

Question 10 is for horse exhibitor applicants only. If you are a horse lover exhibitor applicant or drill team exhibitor applicant please skip ahead to questions 12. If you are interested in bringing a second horse to the State 4-H Horse Show, you must complete question 11 for the second horse.

_____ 10. Participated with Horse #1 in a Fitting and Showmanship contest/clinic since July 2015 or

demonstrated their competency with their horse to a county 4-H horse volunteer.

_____ 11. Participated with Horse #2 in a Fitting and Showmanship contest since July 2015 or

demonstrated their competency with their horse to a county 4-H horse volunteer.

Questions 12, 13, and 14 are for horse lover exhibitor applicants only. If you are a horse exhibitor applicant please skip to the writing prompt.

_____ 12. Participated in a horse lover class/activity since July 2015

_____ 13. Participated in a model horse show since July 2015

_____ 14. Participated in a Poster/Photography contest since July 2015

Writing Prompt: Attach a separate sheet of paper with a hand written or typed a paragraph on why you feel you should represent the 4-H program at the Massachusetts State 4-H Horse Show. Also list three personal traits or qualities you can bring to your county delegation.

All applications for the Massachusetts State 4-H Horse Show must be returned to your designated county representative (please refer to your individual county for specific dates/deadlines).

Designated County Representatives