JOB OUTLINE

TITLE:Training and Development Manager

GRADE:VI

RESPONSIBLE TO:Human Resources Manager

REPORTING TO:Deputy Human Resources Manager

ROLE SUMMARY:To support the organisation in developing and delivering the training and development strategy by clearly understanding organisational goals, identifying skill/development gaps and implementing suitable interventions.This role does not include direct provision of training and development relating to clinical education programmes however there will be a working relationship with the Clinical Director and the Director of Midwifery / Nursing.

KEY RESPONSIBILITIES & ACCOUNTABILITIES:

  1. Manage and organise the workload undertaken for the Training and Development function in keeping with role summary outlined
  2. Identify development needs in line with the hospitals Strategic Plan 2017-2021
  3. Assess current training needs job analysis in consultation with managers and Human Resources Department
  4. Review and update training and development process in order to meet current service requirements
  5. Design and expand training and development programmes based on the needs of the hospital and staff members
  6. Development and production of training materials for in-house courses (including e-learning)
  7. Coordinate and schedule training and development activities
  8. Leading role in the delivery of training programmes
  9. Conduct effective staff induction programmes
  10. Responsibility for the co-ordination of The Rotunda Hospitals Mini Medical School Programme
  11. Responsibility for developing and implementing controls to monitor of statutory/mandatory training with a view to ensuring employees compliance
  12. Will interact and communicate with Department Heads and Line Managers across all disciplines to address any non compliances of mandatory training
  13. Maintain the Q-Pulse Training module – set up of training programmes, employees, recording of data and review quality of data and completeness
  14. Distribute monthly training reports to Heads of Department with statistical information including mandatory training
  15. Compile training reports from Q Pulse and or other IT systems for Departments Heads, Executive Management Team and various committees as required
  16. Monitor and evaluate training programme’s effectiveness and success in keeping with departmental and hospital KPI’s
  17. Analyse and review non clinical training costsin order to action efficiencies and cost reductions
  18. Maintain the training and development budget including Educational Assistance requests excluding Midwifery and Clinical teams
  19. Promotion of an open knowledge sharing environment that builds knowledge, skills and service for the benefit of the hospital
  20. Understand training trends, developments and best practices. Research new technologies and methodologies and present that research.
  21. Project work as requested by Human Resources Management or Executive ManagementTeam
  22. Build business partnership for staff groupings/allied health professionals
  23. Be the Designated HSELAND Data Manager for the hospital
  24. Support the general human resources function so that better response orientated service can be provided to all employees
  25. Provide locum cover and support for colleagues as required
  26. Undertake other duties appropriate to the post as assigned from time to time
  27. Be aware of and implement all relevant Hospital Policies, Guidelines including Infection Prevention and Control / Decontamination
  28. Actively contribute, participate and ensure compliance with the key areas identified in thefollowing:

Infection prevention and control / decontamination

National Quality/Hygiene Schemes

B.F.H.I.

And all audits deemed necessary by the Rotunda Hospital Management Team.

Probationary Period:The successful candidate will be appointed for initially for a probationaryperiod of 6 months.This period may be extended as required.

Hours of work:37 hours per week, working schedule to be decided locally by the Human Resources Management team

Annual Leave entitlement:30 working days per year

Salary Scale:As per national agreement

Interpersonal skills:

Excellent communication, leadership and organisational skills

Energy and enthusiasm to motivate and engage others

A passion for continuous learning and innovative thinking

Ability to plan, multi-task and manage time effectively

Strong report writing and record keeping ability

Capable of working independently with limited supervision

Experience using HR Information Systems

Excellent administration and IT skills with strong working knowledge of MS Office packages (Word, Excel PowerPoint)

Ability to work on own initiative and a team player who has the ability to deliver in line with departmental deadlines

Key Working Relationships:

All employees

External training providers

RCSI Group Training and Development resource

Performance Metrics:

Effective delivery of training and development

Adhere to mandatory training schedules with high compliance percentages

Review and evaluation of all training programmes for attendee’s satisfaction

Report writing and recording keeping tomeet statutory and business requirements

Note: These responsibilities and accountabilities are a guide only and are subject to addition, review and amendment to meet the changing needs of the Hospital and the Human Resources Department.

Human Resources DepartmentApril 2018