JOB ANNOUNCEMENT

TITLE:Bilingual Administrative Assistant (Spanish/English)

DEPARTMENT:Administrative Services

JOB SUMMARY:This is a professional position, responsible for providing general administrative services

SPECIFIC DUTIES:

  1. Provide office reception and route visitors and callers to appropriate staff members
  2. Schedule appointments and coordinate logistics for agency visitors
  3. Answer phones on a multi-line system
  4. Sort and distribute incoming mail, process outgoing mail, and bulk mailings
  5. Process fee for service payments and record cash and checks on daily log
  6. Maintain agency telephones, voice mail system, copiers, printers, and fax machines
  7. Coordinate building and grounds maintenance needs
  8. Provide support to other departments as needed
  9. Assist with coordination and organizing of agency events
  10. Other related duties as assigned

QUALIFICATIONS:

Education:Related educational background or training in office/clerical/secretarial skills.

High school diploma or equivalent.

Skills:Bilingual English/Spanish

Demonstrated ability to work independently, under tight deadlines, in a responsible and reliable manner

Must be flexible and able to function efficiently with constant interruptions and distractions

Excellent oral and written English skills and demonstrated ability to communicate well with a broad range of individuals including donors, trustees, volunteers, and others

Maintain a high degree of confidentiality

Maintain professional relationships with staff, participants, donors, Board members, and others

Ability to work with and be sensitive to people of varying backgrounds, abilities, and cultures

Excellent organizational skills and a demonstrated ability to pay attention to detail, multi-task, respond quickly to critical situations, and make good decisions

Able to manage long and short term projects

Experience:Three years experience in a busy office environment

REPORTS TO:Director of Finance and Administration

COMPENSATION

AND BENEFITS:$32,244 - $34,020 (40 Hours/Week, Non-Exempt). Schedule 11 a.m. – 8 p.m. Monday – Thursday and 8 a.m. – 5 p.m. Friday. Benefits include: medical, dental, life and long-term disability insurance, pension, paid holidays, sick leave, and vacation.

APPLICATIONPROCESS: Send a cover letter and resume to the email listed below:

Teri ReidE-mail Attachment Formats

Tacoma Community HouseMicrosoft Word (.doc / .docx)

PO Box 5107Portable Document Format (.pdf)

Tacoma, WA 98415Plain Text (.txt)

Fax:(253) 597-6682

E-mail:

CLOSING DATE:Priority consideration given to applications received before May 4, 2016; Open until filled

Tacoma Community House is committed to increasing the diversity of its staff and clients and to strengthening sensitivity to diversity throughout the agency. TCH is an equal opportunity employer and service provider and does not discriminate on the basis of race, color, sex, age, religion, creed, disability, national origin, political or union affiliation, marital status, sexual orientation, Vietnam era veteran status or other non bona fide job requirement. Applicants in need of accommodations are encouraged to call (253) 383-3951.