Tiree Community Development Trust

Monthly Board Meeting

Date / 14th May 2013
Time / 7.30pm
Venue / An Talla
Present / Trust Directors: Isabella MacKinnon, Rosaleen Campbell, Stewart MacLennan, John Bowler
Staff: Andy Wright, Sophie Isaacson, Jackie Jones, Sam Bouchnak, Shari MacKinnon
Apologies: Pat Campbell, Trudy MacKenzie, Mark Armstrong, Roger Jarvis

1.  Welcome and Apologies

·  The Chair welcomed all present.

2.  Previous Minutes

·  The minutes from the previous meeting were approved, proposed by JB and seconded by RC.

3.  Matters arising

·  None.

4.  Declaration of any conflict of interest

·  None.

5.  Meetings – Past month & Coming month

(a)  Transport Forum

Transport Forum is due to meet on 21st May.

(b)  Coop

Agreed to arrange to meet with Stuart Millar, Coop regional manager next time he is on island. AW to action.

6.  Staff/Staffing Update

·  Staff reports had been circulated prior to the meeting and were discussed.

(a)  Growth Plan Summary presentation

SB & JJ gave a summary presentation to the directors on current activity on the Community Growth Plan including recommendations on how to progress. This was discussed by the directors and the recommendations were approved.

(b)  Youth Development Plan presentation

SI presented the draft Youth Development Plan. It was agreed that RC & IMK will be updated on progress at monthly line manager meetings and that the plan will be updated quarterly after Team Days.

(c)  Trust Lead Projects

SB & JJ prepared a list of current Trust lead projects identifying Trust staff & directors involved which was approved by the directors.

(d)  Team Coordinator

It was agreed that a team coordinator is not required at this present time. This will be reviewed again in September.

(e)  Gaelic Development Assistant

Funding has been secured through Comunn na Gàidhlig (50%) for a 10 week student summer placement. It was agreed that the 50% match funding required would be taken from the Trusts core budget. Draft job description had been circulated prior to the meeting and was approved. CNAG have offered Mhairi MacKinnon and she will begin work on the 2nd June.

(f)  Office Space

The Trust team presented a recommendation to the board suggesting the team move to units 1&2 at the Island Centre as there is not enough room at The Rural Centre, and a new member of staff will be starting next month. It was agreed to get more details and circulate to the board – entry date, costs & length of lease. AW to action.

(g)  Team Day

A report prepared by TMK had been previously circulated and discussed.

7.  Finance Reports

(a)  Monthly Budget Update

AW presented the monthly financial update to the board.

(b)  Windfall Budget Update

AW presented the Windfall Fund budget update to the board. It was agreed that funds for any Windfall Fund promotional items (stickers, plaques etc.) would be taken from the Investment Fund budget. Funds for community events would be taken from the Community Support Fund.

(c)  Cash flow

AW presented updated 12 month cash flow to the directors including salary for an office assistant post. The cash flow was approved and it was agreed to draw up a job description for the office assistant post and run a trial over the summer. SMK to action.

8.  TREL

·  TREL are in the process of making a claim for lost income for 23 days due to damaged subsea cable.

·  It was agreed to recommend that TREL get in touch with Community Energy Scotland regarding the changes to the insurance policy (large hike in excess for subsea cable claims). AW to action.

·  Tilley produced 283kWh in April.

9.  Tiree Broadband

·  CIT continuing to apply pressure to Hopscotch on completing the upgrade project.

·  CIT board are due to meet again at the beginning of June.

10.  Tiree Array Sub Group (TASG)

(a)  Meeting with Audrey Martin – TMK meeting with AM has been delayed. No update.

(b)  RESET – No update

11.  Windfall Fund

(a)  Enquiries

A number of enquiries have been received – AW summarised each enquiry for the Directors to comment on.

(b)  Applications

Windfall decision making meeting will be held on 28th May.

12.  Open Day

·  RC & IMK will support staff in organising the Community Open Day.

13.  Community Emergency Planning

·  Argyll Voluntary Action has been in touch regarding community emergency planning. It was agreed to pass this on to Cùram to progress. AW to action.

14.  Business Plan

·  Deferred – the final draft of the Business Plan will be presented at the June board meeting for approval.

15.  Swimming Pool

·  Swimming pool project is running as scheduled. First draft of the report is due to be distributed on 15th May to the Swimming Pool Research Project Steering Committee for commenting on.

16.  AOCB

·  Invitation received from Scottish Natural Heritage to reception in An Talla 16th May. JB will attend on behalf of the Trust.

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