Time Management Workshop – Time Log

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TIME LOG – INSTRUCTIONS FOR COMPLETION

  • On the chart overleaf, enter allyour daily tasks at work, as you do them, over 3 working days prior to the course.Make sure you don't miss any tasks - even minor activity. Try to do this as you go or at least at the end of every half hour period. It’s a good idea to photocopy the chart as an A3 sheet, to give you more room to insert information.
  • Remember toenter any work-related activities that you may complete in the evenings or at weekends.
  • Be honest in your recording (“warts and all!”).
  • You may find the following system helpful to record information(use the appropriate code for brevity). Add your own codes for anything else:

TCI / Incoming telephone call / Filing administration (paper or electronic)
TCO / Outgoing telephone call / OA / Other admin. tasks
IE / Dealing with incoming email / PC / PC Work
WE / Writing email / AD / Adhoc tasks for others
PP / Processing the post / SC / ‘Socialising’ conversation
HC / Helping a colleague / AM / Attending meeting
TC / Attending a training or coaching session / PR / Producing report
L / Lunch / TB / Tea break
RP / Reviewing progress on workload / PT / Planning tasks

10 minutes on an incoming telephone call would be recorded as TCI10.

  • Against each task you complete, record a priority code as follows:

HP / High priority task (needed to be completed today)
MP / Medium priority (needed to be completed in 2-5 days)
LP / Low priority (could wait until next week)
DP / Delegate priority (could be delegated to someone else)
BP / Bin priority (should be binned or not done)
  • Bring your findings along to the course so that we can review.

Look forward to meeting you at the course.

Happy Days!

Bryan Edwards

ABC TRAINING SOLUTIONS LTD

TIME LOG FORM

Working Day/ Date: ......

Task/ Priority
08:00
08.30
09:00
09.30
10:00
10.30
11:00
11.30
Task/ Priority
12:00
12.30
13:00
13.30
14:00
14.30
15:00
15.30
Task/ Priority
16:00
16.30
17.00
17.30
18.00
After 18:30

Trigger questions to stimulate discussion from the time log

  • Which tasks were completed on time and to the standard required?
  • Which tasks did not get done?
  • Why were these tasks not done?
  • Were there any interruptions that you felt you could have handled better?
  • What proportion of time did you spending reacting to other people’s demands?
  • How easy is it for you to say no to tasks? Or to negotiate demands placed on you?
  • What proportion of time did you spend dealing with the unexpected?
  • Which activities did not really relate to your ‘key tasks'? (Refer to your job description if necessary)
  • How well did you prioritise?
  • How did you feel about the amount of time you spent on planning and reviewing tasks?
  • What could you have done better?
  • How will you change your task management and implementation as a result of the time logging exercise?

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