Time & Labor Roles

Time/ Labor Role / Payroll Duties
Time Keeper
Department
/
  • Enter hours worked and absences in the system on behalf of employees who do not have access to PeopleSoft.
  • All time must be entered by Thursday at 5:00pm

Time Reporter
Department /
  • Enter hours worked and absences in the system on their own behalf
  • All time must be entered by Thursday at 5:00pm

Time Approver
Department /
  • Ensure that employees enter their worked hours each week. Time approvers generally check Friday afternoon to verify that all of their time reporters have entered their hours.
  • Approve time (typically done on Monday by 5:00 p.m.) and make certain that employees have reported their hours correctly in the system. If changes need to be made, Approvers work with their department's Adjuster to correct employees' reported time.

Time Adjuster
Department /
  • Adjust prior period payable time. Time Adjusters can only make adjustment back 30 days.
  • Enter time for employees who were unable to enter their time during the current week.
  • Adjust payable time that was entered in prior pay periods.

Payroll Coordinator
FAS Payroll /
  • Adjust prior period payable time. Time Administrators are not restricted by how far back they can go.
  • Enter time for employees who were unable to enter their time during the current week.
  • Adjust payable time that was entered in prior pay periods.

Absence Management Roles

Absence Mgmt Role / Payroll Duties
Absence Approver
Department /
  • Approve submitted absences that are requested by their employees.Note: Approving absence requests for the current work week should be done on Friday by 12:00 noon (your department's deadline may be earlier or later).

Absence Adjuster
Department /
  • Approve submitted absences that are requested by their employees. Note: Approving absence requests for the current work week should be done on Friday by 12:00 noon (your department's deadline may be earlier or later).
  • Make prior period absence requests. Note: Absence Adjusters can only make adjustment back 60 days.Prior period absence requests should not be entered by Absence Adjusters who are not also Time and Labor Adjusters (prior period request for OT-Eligible may require adjustments to the timesheet in Time and Labor). Absence Adjusters should forward these requests to their department's Absence Administrator.
  • Enter absences for employees who were unable to report their own requests.

Absence Administrator
FAS Payroll /
  • Approve submitted absences that are requested by their employees. Note: Approving absence requests for the current work week should be done on Friday by 12:00 noon (your department's deadline may be earlier or later).
  • Make prior period absence requests. Note: Absence Administrators can go back 13 months.
  • Enter absences for employees who were unable to report their own requests.
  • Void, delete, or modify an employee's absence request in Global Payroll; there are very specific rules as to when an Administrator should delete, modify or void an absence.
  • Assign a work schedule through Global Payroll; This task can also be performed by an HR Administrator using the Job Data Change form.
  • Adjust an employee's balance. Reasons when balances need to be adjusted, include:
  • To be reduced to zero at termination.
  • To be added at time of rehire, if applicable.
  • To reduce vacation balance for time moved to the vacation excess funded balance.