/ CERTIFICATION OF SUSTAINABILITY OF BIOFUELS AND BIOLIQUIDS, FOOD AND FEED,TECHNICAL/CHEMICAL AND BIOENERGY APPLICATIONS
CHECKLISTFOR WAREHOUSES
Organisation: / Report No:
Site(s): / Date:
Activity/Product(s):
Verification type: / Auditor:
Notes:

INTRODUCTION

This checklist applies to WAREHOUSES INTENDED FOR THE STORAGEOFSUSTAINABLE BIOFUELS, BIOLIQUIDS, INTERMEDIATE PRODUCTSAND RAW MATERIALSfor compliance with Directive 2009/28/ECof the European Parliament and of the Council of 23 April 2009 on the promotion of the use of energy from renewable resources and amending and subsequently repealing Directives 2001/77/ECand 2003/30/EC.

Therefore, it applies to organisations codified as BIOC-5for the Italian National Scheme (DM 23.01.2012) andWH for the voluntary systemISCC EU.

REQUIREMENT / COMPLIANT / EVIDENCE/COMMENTS
Is there a service contract with the warehouse (if external to the organisation which holds the certificate)?
Check that the service contract contains the requirements
for product sustainability.
Check that, if the service contract includes periodical
updating modules relevant to the quantities stored,
locations and transfers, these are actually available.
Is there an up-to-date layout of the site/warehouse?
Check that in the layout, the tanks intended to receive the products of the organisation holder of the certificate of sustainable products are identified and that those intended to receive sustainable products are identified.
Is the trading licencefor thewarehouse available?
Check that the tradinglicence contains the authorisation for the tanks intended to receive sustainable products and that the different types of declared product have been authorised.
Are the conversion tables V/h (volume of the tank/height of the tank or litres/cm), needed to calculate the volume of existing product, available?
The conversion tables are fiscal or should, in some way, have been approved by “customs”. Probably, not all customs behave in the same way but it’s worth checking whether, somewhere, there is formal approval or periodical review.
Have all the available measuring devices (so-called “fiscal instruments”) been identified to measure the volume of liquid contained in the tank?
Normally, the fiscal instrument is the “tape measure” which is used to measure the tank vacuum (in m) and from which the full volume is then obtained (using the density). An aerometer is generally used to measure density and can either have a bulb or be an electronic instrument. Check the existence of the producer’s calibration certificates, the technical specifications of the instruments and the records related to their calibration.
However, the tanks probably also have ultrasound measuring instruments installed and remotely controlled from a control centre from where the tank levels can immediately be seen. It is not fiscal but “operational” data to know whether the tank can contain any more product.
Is there a “weighbridge” to weigh the tank trucks leaving the warehouse?
Check its calibration (calibration certificates and frequency).
Do the data verified during unloading correspond to those inserted in the organisation’s mass balance?
Check that the datum available in the mass balance corresponds to the fiscal datum verified during loading and unloading, available in the inspection reports related to quality-quantity controls performed by a third party.
Also check that the data related to product sustainability in the mass balance correspond to those stated in the compliance declaration/sustainability certificate.
Does the quantity of product verified during unloading (fiscal) correspond to what is stated in the bill of lading?
Check that the difference between the quantity declared in the bill of lading and verified during unloading is within the permitted “fiscal” tolerance levels. If not, check how this “non-conformity” has been dealt with.
For the ISCC-EU scheme, the permitted variations are to be less than 0.5%. For higher variations, supporting documentation is to be provided.
With reference to the unloaded products, are all the transport documents available?
Check, starting from the bill of lading, consistency of information related to the transported product (quantity and type).
Does the quantity of transported product declared in the bill of lading correspond to that indicated in the compliance declaration/sustainability certificate?
Is the information, needed to calculate the emissions of CO2eq generated by heating of the warehouses, available?
Check type of tank heating and calculation of average consumption for the purpose of calculating (if applicable) the gCO2eq/kg of product handled, i.e. Qfuel* fuel EF/Qtank, where Qfuel is the quantity of fuel used to heat the tanks in MJ in a specific period, fuel EF is the emission factor of the fuel expressed in g CO2eq/MJ, Qtank is the quantity of biofuel in the tank for that specific month expressed in kg.
Is the information, needed to calculate the emissions of CO2eq generated by the pumps (discharge, transfer, loading) which serve the tanks used to store the sustainable products, available?
Check the absorbed power and the average, annual hours of operation for the purpose of calculating (if applicable) the gCO2eq/kg of product handled.
Ex. Electricity*electricityEF/Qhandled, where Electricity is the quantity of electricity consumed in a specific period expressed in MJ, electricityEF is the emission factor of the electricity expressed in gCO2eq/MJ, Qhandled is the quantity of product handled in the tank for that specific period expressed in kg.
With regard to forwarding of the product from the warehouse to the client, is the forwarding documentation available?
Check that the transport documentation exists and the data it contains, with reference to both the quantities transported and the data relevant to product sustainability (sustainability characteristics and GHG calculations).

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Form: BIOC_CHK_WH_EN (12-2017)