There Being No Further Questions the Meeting Closed at 8-10Pm
of 25th May 2016. at
Kerry Village Hall.
Present: / Chair / Cllr. M. J. Collis (Sarn)
Cllrs. / Cllr. M. S.G. Morgan(Kerry)
Cllr. D.I. Hughes. (Kerry).
Cllr. D. P. Pryce (Kerry)
Cllr. D Jones (Kerry)
Cllr. T.R. Jerman (Kerry)
Cllr. O. Stanier (Sarn)
Cllr. T. M. Powell (Dolfor)
Cllr. I. J. Jones,(Dolfor)
County Cllr. / Mrs.K. Roberts-Jones
Clerk. / Mrs A. Feltham.
Members of the Public. / Three
Item 1..Election of Chairman and Vice Chairman for 2015-2016
Cllr M. Collis (Sarn) was returned as Chairman by paper vote.
Four nominations for Vice-chair by paper, Cllr. O Stanier (Sarn), Cllr M Morgan (Kerry) Cllr. P Pryce (Kerry) and Cllr. D.I. Hughes. (Kerry). Cllr. M. Morgan was returned as Vice-Chairman by default.
Item. 2. Apologies.
Cllr M. Griffiths (Kerry) Cllr. P.A.M. Dyer (Sarn)
Item. 3. Minutes. /
The minutes of the Annual General Meeting of the 27th. May 2015 were approved and signed. /
Item.4. Matters Arising.
None
Item 5. PAYE Registration and Confirmation of Member’s Voluntary Status
KCC is now registered with HM Revenue and Customs for PAYE. PAVO run the payroll on behalf of the Council.
Council voted all in favour to retain their voluntary status.
Item 6. Compliance to Data Protection Act and Registration.
Council was informed that KCC has recently re- registered on the Data Protection register and the clerk named as responsible officer.
Item 7.Compliance to Freedom of Information Act. May 2015.
KCC was found to be in full compliance with the newly updated act.
Item 8.Chairman’s Report.
Cllr. Michael Collis read aloud his report to Council. (Attached)
The Clerk is to post the full report on the KCC web-site.
Item 9.Adoption of Model Financial Regulations and the Financial Report year ending March 2016.
It was confirmed that KCC was operating within the financial regulations and is conversant with the regular updates.
The financial report of year ending March 2016 was adopted at the meeting of the 27th April 2016.
Item 10.Confirmation of Compliance of Section 137 Grants Guidelines
KCC was found to be within the guide lines for 137 grants. If the need arises to make good any shortfall in the Village Hall Grants made by PCC, there are sufficient surplus funds within the guidelines to meet demand.
Item 11.Risk Assessment
The risk assessment was reviewed and the detailed risks amended as follows
Requirements under employment law and Inland Revenue regulations not being meet.
The likely risk of occurrence was downgraded from medium to low as PAVO now manage the PAYE account on Council’s behalf.
Item 12.Welsh Language Scheme
Council is conversant with policy and operates within guidelines.
Item 13.Adoption of Standing Orders.
It was noted that clarification is needed on the powers given to Sub-Committees and the Cluster Group to make contractual and financial commitments on Council’s behalf.
Council elected to discuss this item at the June meeting.
Item 14. Clerk’s Appraisal and Remuneration.
The Clerk expressed her appreciation that Council had given her the opportunity to voice any work issues she wished to bring to their attention. She went on to state she was happy with her work conditions and was not aware of any problems. The work load had lessened now the Toilet Block was up and running and thanked the Amenities Sub-Committee for taking up the additional work.
The clerk and members of the public left the room while the appraisal was discussed. Council raised the clerk’s salary from £470 to £485 per month.
The clerk thanked Council for their appreciation and support.
Item 15. Election of Councillors to receive planning applications for Kerry, Sarn and Dolfor.
Serving officers as shown;
Kerry. Cllr. M. Morgan. and Cllr. D. P. Pryce
Sarn. Cllr. P.A.M. Dyer and Cllr. O. Stanier.
Dolfor. Cllr. T. M. Powell
Item 16.Bank Mandate – to appoint signatories.
No Change.
Appointment of members to represent the Community Council on the following Committees:
Village Hall Committees-
Kerry, Cllr. M. S.G. Morgan
Sarn Cllr. P. Dyer
Dolfor. Cllr. T. M. Powell
School Governors- Kerry
Cllr.D. Jones (Kerry)
Kerry Eisteddfod Committee.
Kerry, Cllr.D.P. Pryce
Sarn. Cllr. O. Stanier
Dolfor. Cllr. I.Jones.
Black Hall Trust.
Cllr. M Collis. (Sarn)
One Voice Wales, Montgomeryshire Area Committee,
Cllr. D.I. Hughes. (Kerry).
The Vale of Montgomery Rural Cluster
Sarn Cllr. O. Stanier
Dolfor, Cllr. I.Jones
Opportunity for questions from members of the Public.
It was confirmed that issues about speeding traffic in Kerry was an ongoing agenda item at monthly meetings.
There being no further questions the meeting closed at 8-10pm.
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